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Organic Livestock Documentation Forms

Organic Livestock Documentation Forms

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Organic Livestock Documentation Forms Organic Livestock Documentation Forms Document Transcript

  • ORGANIC LIVESTOCK DOCUMENTATION .ORMS By George Kuepper, NCAT Agriculture Specialist, Lisa Cone, Waterfall Hollow Farm, Berryville, AR, and Joyce Ford, Organic Independents, Winona, MN August 2003 The Purpose and Use of These .orms In order to become certified organic, livestock producers must demonstrate to an accredited certi-fier that their operation complies with National Organic Program regulations. This process is begun by completing an Organic System Plan (OSP)—normally part of the application for certification. The OSP illustrates to the certifier how the producer plans to comply with the regulations by detail- ing the practices, the inputs, and the monitoring procedures that will be used. The Organic System Plan is backed up by on-site inspection to ensure that the producer is, in fact, farming or ranching in the manner outlined in his or her OSP. It is the inspector’s responsibility to look for documentation and indicators that substantiate the producer’s claim to or- ganic status, as well as look for any vio- lations. The forms in this package are pro- vided as tools that livestock producers can use for documenting practices, in- ©2003 USDA-NRCS puts, and activities that demonstrate compliance with regulations or that as- sist in other aspects of farm record keep-ing. The forms can be kept anywhere they make recording easy, such as the truck, milk house, ormachinery shed. Please note that these are not required forms! Organic livestock producers have more thanenough mandatory paperwork to keep them occupied. These forms are merely intended to give yousomething convenient and organized to record routine things that may be important to document.Use only those forms that suit your operation and recycle the rest. Acknowledgements These documentation forms were developed by the National Center for Appropriate Technology (NCAT) with funds provided by the USDA/National Organic Program (NOP) and the USDA/ CSREES Sustainable Agriculture Research and Education (SARE) Program. Distribution is provided by NCAT’s ATTRA Project, the National Sustainable Agriculture Information Service.
  • The authors wish to acknowledge the contributions of those in the organic community who con-tributed to the creation of these documents including: • Katherine Adam, NCAT, Fayetteville, AR • Janet Bachmann, NCAT, Fayetteville, AR • Harriet Behar, farmer, organic inspector, and OMRI, Gays Mills, WI • Diane Bowen, IFOAM, Milwaukee, WI • Emily Brown-Rosen, Organic Materials Review Institute, Titusville, NJ • Rex Dufour, NCAT, Davis, CA • John Foster, inspector, OMRI, and Seven Spoke Farm, McMinnville, OR • Lance Gegner, NCAT, Fayetteville, AR • Gail Hardy, NCAT, Fayetteville, AR • Keith Jones, Director of Program Development, National Organic Program • Mark Keating, Agricultural Marketing Service, USDA, Washington, DC • Rose Koenig, Rosie’s Organic Farm and NOSB, Gainesville, FL • Nick Maravell, Nick’s Organic Farm, Potomac, MD • Nancy Matheson, NCAT, Helena, MT • Teresa Maurer, NCAT, Fayetteville, AR • Miles McEvoy, Washington State Department of Agriculture, Olympia, WA • Jim Riddle, Organic Independents and NOSB, Winona, MN • Maria Rosmann, Rosmann Family Farms, Harlan, IA • Kelly Shea, Director of Organic Agriculture, Horizon Organic, Penrose, CO • Francis Thicke, Radiance Dairy, Fairfield, IA • Ann Wells, NCAT, Fayetteville, AR This set of documentation forms contains the G. Weed / Pest Monitoring Log – use to docu-following: ment monitoring of weeds, diseases, and in- PASTURE / PADDOCK / HAY.IELD sect pests in your pastures, paddocks, and/ or hayfields. Monitoring procedures are re- MANAGEMENT .ORMS quired to justify the use of most biological,A. Pasture / Paddock / Hayfield Activity Log botanical, and allowed synthetic pesticides. – use to record all practices and equipment H. Equipment Settings Record – use to record used, as well as the amount of forage pro- settings and adjustments for your field duced or hay harvested, for each field. equipment, for your convenience and in-B. Pasture / Paddock / Hayfield Inputs Log – creased efficiency year to year. use to record all materials, seeds and/or LARGE LIVESTOCK MANAGEMENT .ORMS sprigs used for each field.C. Organic Seed and Sprig Record – use for I. Large Livestock Inventory for Inspection – documenting source, treatment, and other use to indicate the numbers of each class of information on seed and sprigs used. animal in order to have an accurate tally ofD. Organic Seed and Sprig Search Record – use the livestock on your farm prior to the or- to demonstrate attempts made to locate an ganic inspector’s arrival. organic source when non-organic seed or J. Dairy Livestock Inventory for Inspection – sprigs are used. use to tally your total numbers of dairy ani-E. Compost Production Record – use to docu- mals, and whether they are organic, ment your compost production methods in transitioned to organic, transitioning to or- order to meet National Organic Program ganic, or conventional, in order to have an regulations. accurate tally of the livestock on your farmF. Fertility / Soil Monitoring Log – use to prior to the organic inspector’s arrival. document monitoring of soil fertility and soil K. Record of Purchased Animals – use to verify erosion in your pastures, paddocks, and/ the organic or non-organic status of pur- or hayfields. Monitoring procedures are re- chased animals. quired to justify the use of most micronu- L. Individual Organic Animal Health Record – trient fertilizers. use to track the identity of and the healthPAGE 2 ORGANIC LIVESTOCK DOCUMENTATION FORMS
  • care practices and products used for each trol activities and inputs in your organic feed organic animal. storage.M. Breeding Record – use to track the organic INVENTORY .ORMS or non-organic status of animals born and/ or bred on your farm. CC. Feed Supplements and Additives: ProductN. Pasture Access Record – use to log the days Inventory – use to track inventory of feed your ruminant livestock had access to pas- supplements and additives currently in use ture. for organic livestock and the date(s) theyO. Outdoor Access Record – use to log the days were approved by the certifier.* your non-ruminant livestock had access to DD. Health Care Products: Product Inventory – the outdoors. use to monitor inventory of health care prod-P. Organic Livestock Sales Record – use to ucts and vaccines currently in use for your record sales of live organic animals. organic livestock and the date(s) they wereQ. Organic Livestock Slaughter / Product Sales approved by the certifier.* Summary – use to track your organic live- EE. Sanitizers: Product Inventory – use to stock slaughter and sales of organic meat monitor inventory of all detergents, acid products. washes, sanitizers, and other cleaning prod- ucts currently in use, and the date(s) they POULTRY MANAGEMENT .ORMS were approved by the certifier.*R. Poultry Inventory for Inspection – use this FF. Pest Control Products: Product Inventory form to indicate the numbers of each class – use to monitor inventory of all pest con- of poultry in order to have an accurate tally trol products used in your organic livestock of the poultry on your farm prior to the or- operation (e.g. fly control sprays, baits, ma- ganic inspector’s arrival. nure treatments, etc.), and the date(s) theyS. Organic Poultry Flock Health Record – use were approved by the certifier.* to track the numbers of chicks/poults placed, mortality numbers, health care ac- These forms may be copied and distributed tions taken, and total number of birds pro- freely. They may be downloaded from the duced in each individual flock or house. ATTRA website at <http://attra.ncat.org>. Ad-T. Outdoor Access Record – use to log the days ditional hardcopies can also be obtained by writ- your poultry had access to the outdoors. ing ATTRA at PO Box 3657, Fayetteville, ARU. Organic Poultry Sales Record – use to record 72702, or by calling 1-800-346-9140. sales of live organic poultry.V. Organic Poultry Slaughter / Product Sales By George Kuepper, NCAT Agriculture Summary – use to track your organic poul- Specialist, Lisa Cone, Waterfall Hollow try slaughter and sales of organic poultry Farm, Berryville, AR, and Joyce Ford, products.W. Monthly Organic Egg Packing Record – use Organic Independents, Winona, MN to track monthly organic egg production.X. Monthly Organic Egg Sales Summary – use Formatted by Gail M. Hardy to track monthly organic egg sales. August 2003 .EED RECORDS IP237/239Y. Organic Feed Ration Record – use to list ingredients for organic rations. The Electronic version of Organic LivestockZ. New Organic Dairy Herd Feed Record – use Documentation Forms is located at: this form to calculate percentages of organic PDF and non-organic feed rations for new (“con- http://attra.ncat.org/attra-pub/PDF/ verting”) dairy herds only. livestockforms.pdfAA. Organic Feed Storage Record – use to record details of your organic feed storage.BB. Pest Control Activities and Inputs for Or- * New product formulations might not be allowed in ganic Feed Storage – use to record pest con- organic production. Always consult your certifier about, and record the date of approval for, any new product.ORGANIC LIVESTOCK DOCUMENTATION FORMS PAGE 3
  • ORGANIC LIVESTOCK DOCUMENTATION .ORMS These forms may be copied and distributed freely. They may be downloaded from the ATTRA website at <http://attra.ncat.org>. Ad- ditional hardcopies can also be obtained by writ- ing ATTRA at P.O. Box 3657, .ayetteville, AR 72702, or by calling 1-800-346-9140.PAGE 4 ORGANIC LIVESTOCK DOCUMENTATION FORMS
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Pasture / Paddock / Hayfield Activity Log A record of the practices and equipment you use for each pasture or paddock and hayfield. Farm Name or Unit: Field I.D.: Acres: Year: Forage(s): Date(s) Activity Date(s) Activity Forage / Hay Harvest: (e.g. tonnage, bales, animal units, etc.) Date(s) Yield Condition of Forage or Hay Additional notes and observations:2A Pasture-Hayfield Activity Log May be copied and distributed as needed.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Pasture / Paddock / Hayfield Inputs Log A record of the materials you use for each pasture or paddock and hayfield. Farm Name or Unit: Field I.D.: Acres: Year: Forage(s): Fertilizers / Pest Control Material Applied / Rate / Date Brand or Source Amount Notes Seeds / Sprigs (if seeded, interseeded, or sprigged in current year) Date Forage Type / Variety Seeding / Sprigging Rate Additional notes and observations:2B Pasture-Hayfield Inputs Log May be copied and distributed as needed.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Seed and Sprig Record A record of seed and sprigs you purchased for use in organic forage production.Space is provided to record whether seeds/sprigs are certified organic (O), untreated non-organic (U), or produced on-farm organic (F); to list seed treatments* used; and to note non-GMO verification analysis, if available. Remember that if you use non-organic seeds or sprigs, you must document your search for the organic equivalent.Farm Name or Unit: Crop Year: Confirmation of Seed and Sprig Information Code Treatment* non-GMO status? Type Variety Supplier Lot # (O,U,F) Type/Brand (non-organic only)* "Treatment" refers to natural and synthetic substances included on the National List ONLY.2C Seed & Sprig Record May be copied and distributed as required.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Seed and Sprig Search Record Producers may use non-organic seed only when organic seed is not commercially available. Use this form to document companies and individuals you contacted in your search for organic seed and sprigs. Farm Name or Unit: Crop Year: Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry2D Seed & Sprig Search May be copied and distributed as needed.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Compost Production Record A record of on-farm compost production practices. Farm Name or Unit: Production Year: Compost Pile, Windrow, or Unit I.D.: Date Started: Compost Production Method Used: Feedstocks Used (including inoculants): Estimated C/N Ratio: Dates Temperature Turned?2E Compost Production Record May be copied and distributed as needed.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Fertility / Soil Monitoring Log Farm Name or Unit: Pasture / Paddock / Hayfield ID: Acres: Year: Forage Type: Date of most recent soil test: When compared with previous soil tests, are your nutrient levels (circle): P (phosphorus) decreasing stable increasing excessive not tested K (potassium) decreasing stable increasing excessive not tested Ca (calcium) decreasing stable increasing excessive not tested Mg (magnesium) decreasing stable increasing excessive not tested S (sulfur) decreasing stable increasing excessive not tested Na (sodium) decreasing stable increasing excessive not tested B (boron) decreasing stable increasing excessive not tested Cu (copper) decreasing stable increasing excessive not tested Mo (molybdenum) decreasing stable increasing excessive not tested Zn (zinc) decreasing stable increasing excessive not tested Mn (manganese) decreasing stable increasing excessive not tested Fe (iron) decreasing stable increasing excessive not tested Organic matter / ----- Humus levels decreasing stable increasing not tested within or approaching out of or moving away pH is: desired range from desired range Forage Crop Monitoring: Are there visible signs of nutrient stress? No Yes Erosion Monitoring: Is there evidence of wind and/or water erosion? No Yes Additional Notes on Soil and Forage Monitoring:2F Pasture-Hayfield Soils Monitoring Log May be copied and distributed as needed.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Pest / Weed Monitoring LogFarm Name or Unit: Pasture / Paddock / Hayfield ID: Acres: Year:Forage Type:Weed Monitoring: List date, name/description of problem weed, and assessment of weed pressure. Weed Pressure Date Weed (Low, Medium, High)Pest Monitoring: List date, type of insect or pest, and assessment of crop damage you observed. Insect/Pest Damage Assessment Date Type of crop damage (note monitoring method if desired) (Low, Medium, High)Disease Monitoring: List date, type or description of disease, and assessment of damage. Damage Assessment Date Disease Type of crop damage (Low, Medium, High)2G Pasture-Hayfield Pest Monitoring Log May be copied and distributed as needed.
  • Organic Farm Documentation Forms Provided courtesy of NCATs ATTRA Project, 1-800-346-9140. Equipment Settings and Adjustments for Field Operations Farm Name or Unit: Crop Year: Machine or Crop Settings Notes Piece of Equipment2H Equipment Settings May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Large Livestock Inventory for Inspection Complete this form prior to the arrival of the inspector to facilitate the inspection process. Indicate the numbers of each class of animal present on your farm in the appropriate space.Farm Name or Unit: Date of Inventory:Breeder and Slaughter Livestock Code:O - Organic*T - Transitioned to Organic (breeding stock only)**C - Conventional Young Stock Livestock Breeding Females Breeding Males Neutered Males (female & male) Type O T C O C O C O T CCattleHogsSheepGoatsOther* "Organic" indicates animals that have been under continuous organic management beginning prior to birth, no later than the last third of the gestation period. This isthe only class permitted to be slaughtered or sold as organic. [§205.236].** "Transitioned" breeding stock are conventionally-born stock that have been under full organic management beginning no later than the start of the last third of theirgestating period, thus producing organic offspring. They cannot be sold or slaughtered as organic. [§205.236].2I Large Livestock Inventory for Inspection May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Dairy Livestock Inventory for Inspection Complete this form prior to the arrival of the inspector to facilitate the inspection process. Indicate the numbers of each class of animal present on your farm in the appropriate space.Farm Name or Unit: Date of Inventory:Dairy Code :O - Organic* C - ConventionalTd - Organic under the twelve month conversion rule** Ting - Transitioning under the twelve month conversion rule** Young Stock Livestock Dairy Production Females Breeding Males Neutered Males (female & male) Type O Td Ting C O C O C O T CCattleSheepGoats* "Organic from the last third of Gestation" indicates animals that have been under continuous organic management beginning prior to birth, no later than the last thirdof the gestation period. This is the only class permitted to be slaughtered or sold as organic. [§205.236]** "Organic under the twelve month conversion" applies to the milk and milk products only of dairy females which have undergone the prescribed whole-herdconversion to organic production. The animals themselves cannot be sold or slaughtered as organic. [§205.236]2J Dairy Livestock Inventory for Inspection May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Record of Purchased Animals: Large Livestock Use to verify the organic or non-organic status of purchased animals. [§205.236] Farm Name or Unit: ________________________________________________________________________ Production Year: ________________ Type of If not certified organic at purchase, If bred at purchase, Livestock ID# or Date of Purchase If certified organic at purchase, first date of full organic projected or actual Purchased Name Purchase Source name of Certifying Agency management freshening date2K Record of Purchased Animals May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Individual Organic Animal Health Record: Large Livestock Preventive health care practices must be used, including appropriate species selection, complete feed ration, good housing, outdoor access, exercise, needed physical alterations, and vaccines. Synthetic medications, including parasiticides, must be on the National List. You must not withhold medical treatment to preserve organic status; all livestock treated with prohibited substances must be clearly identified. [§205.103, §205.238, §205.603] Farm Name or Unit: ___________________________________________________________________________ Production Year: ______________________ Tag#, ID#, or Name of Animal ________________________ and/or Description of Animal ______________________________________________________ Birth Date ____________ Dam I.D. ____________ Sire I.D. ____________ Sale Date ____________ Buyer Name _________________________________ If the animal died, what was the cause of death? ______________________________________________________ Date of Death ______________________ Vaccinations / Date Administered Vaccinations / Date Administered Physical Alteration / Date Physical Alteration / Date Practice(s) used to treat Product(s) used to treat Date used / Health care problem health care problem health care problem Effectiveness2L Individual Animal Health Record May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Breeding Record: Large Livestock Keep breeding records for all animals used in the production of organic meat and dairy products, and for stock that may be sold as organic breeding stock or organic slaughter stock. Sire information is not required. [§205.236]Farm Name or Unit: ____________________________________________________________________________ Production Year: ___________________ Parasiticide Use? Disposition of offspring Bred Female Sire Freshening Offspring Provide product name and date of last use, (e.g. kept as replacement stock, sold as organic, ID ID Date ID if appropriate sold as non-organic)*All synthetic parasiticides are prohibited in slaughter stock. See the National List for other uses.[§205.238(b), §205.603(a)(12)]2M Breeding Record3 May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Breeding Record: Large Livestock Keep breeding records for all animals used in the production of organic meat and dairy products, and for stock that may be sold as organic breeding stock or organic slaughter stock. Sire information is not required. [§205.236]Farm Name or Unit: ____________________________________________________________________________ Production Year: ___________________ Parasiticide Use? Disposition of offspring Bred Female Sire Freshening Offspring Provide product name and date of last use, (e.g. kept as replacement stock, sold as organic, ID ID Date ID if appropriate sold as non-organic)*All synthetic parasiticides are prohibited in slaughter stock. See the National List for other uses.[§205.238(b), §205.603(a)(12)]2M Breeding Record4 May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Pasture Access Use this form to mark the days each month that your livestock had access to pasture. Ruminant livestock must have access to pasture. [§205.239(a)(2)] Farm Name or Unit: Production Year: Type of Stock: Month Days on Pasture 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 February 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 March 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 July 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December2N Pasture Access May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Outdoor Access: Large Livestock Use this form to mark the days each month that your non-ruminant livestock had access to the out-of-doors, which includes shade, fresh air, direct sunlight, and space to exercise. [§205.239(a)(1)] Farm Name or Unit: Production Year: Type of Stock: Month Days with Outdoor Access 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 February 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 March 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 July 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December2O Outdoor Access for Livestock May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Livestock Sales Summary [§205.103(b), §205.236(c)]Farm Name or Unit: Production Year:Type of Livestock Sold: Organic / Date of Sale Animal I.D. Transitioned / Sale Price Bill of Sale Number Buyer Reason for Sale Conventional2P Live Stock Sales Summary May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Livestock Slaughter / Product Sales Summary: Large Livestock [§205.103(b), §205.236(c)]Farm Name or Unit: Production Year:Processing Facility: Facility Certified Organic by:Date animal(s) Total pounds User fees delivered to Finished Animal ID Lot # of product Buyer Invoice date Invoice number Sales total paid to processing product lot # packaged certifier facility2Q Sales, Slaughter Summary May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Inspection Inventory Form: Poultry Complete this form prior to the arrival of the inspector to facilitate the inspection process. Indicate the numbers of each class of poultry present on your farm in the appropriate space. Farm Name or Unit: Date of Inventory: Layer and Meat Poultry Code: O - Organic* C - Conventional Poultry Meat Birds Laying Females Breeding Males Type O C O C O C Chickens Turkeys Ducks Geese Other * "Organic" indicates poultry that have been under continuous organic management beginning the second day after hatch. This is the only class permitted to be slaughtered or sold as organic poultry or for production of organic edible poultry products. [§205.236]2R Poultry Inventory for Inspection May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Poultry Flock Health Record Preventive health care practices must be used, including appropriate species selection, complete feed ration, good housing, outdoor access, exercise, needed physical alterations, and vaccines. Synthetic medications must be on the National List. You must not withhold medical treatment to preserve organic status; all poultry treated with prohibited substances must be clearly identified. [§205.103, §205.238, §205.603]Farm Name or Unit: ___________________________________________________________________________ Production Year: ______________________House # or Flock ID: __________________ Date Chicks / Poults Placed: _________________ Total Number of Chicks / Poults Placed: _______________Date of Slaughter or Date Egg Production Begins: ___________________________ Total Number of Birds Produced: _____________________________In columns for Day 1 through Day 7, record the number of birds that died each day. Identified Problem Action Taken Week Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 & Cause (include names of vaccines, health care products, & date given) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 202S Organic Poultry Health Record May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Outdoor Access for Poultry Use this form to mark the days each month that your poultry had access to the out-of-doors, which includes shade, fresh air, direct sunlight, and space to exercise. [§205.239(a)(1)] Farm Name or Unit: Production Year: Type of Stock: Month Days with Outdoor Access 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 February 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 March 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 July 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December2T Outdoor Access for Poultry May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Live Poultry Sales Summary [§205.103(b), §205.236(c)]Farm Name or Unit: Production Year:Type of Poultry Sold: Organic / Date of Sale Flock or Bird I.D. Sale Price Bill of Sale Number Buyer Purpose of Sale Conventional2U Live Poultry Sales Summary May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Slaughter / Product Sales Summary: Poultry [§205.103(b), §205.236(c)]Farm Name or Unit: Production Year:Processing Facility: Facility Certified Organic by: Date poultry Total pounds User fees delivered to Finished Flock ID Lot # of product Buyer Invoice date Invoice number Sales total paid to processing product lot # packaged certifier facility2V Poultry Sales, Slaughter Summary May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Monthly Organic Egg Packing RecordFarm Name or Unit: Production Year: Production Month: Date Jumbo ExLarge Large Medium Cracked Total Flats Processed "Best By" Date* 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Totals * Consider using "best by date" as part of lot #.2W Monthly Organic Egg Packing Record May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Monthly Organic Eggs Sales SummaryFarm Name or Unit: Production Year: Production Month: Date Jumbo ExLarge Large Medium Cracked Buyer #1 Buyer #2 Invoice # Sales Total 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Totals2X Monthly Organic Egg Sales Summary May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Feed Ration Record All feed must be organic or on the National List (see §205.603(c) of the National Organic Regulations) and meet the nutritional requirements of the animal, including vitamins, minerals, protein and/or amino acids, fatty acids, energy sources, and fiber. Feed requirements change as animals age, and the nutritional needs of different types of stock (e.g. breeders, slaughter animals) vary. Seasonal changes in ration formulation may also occur. [§205.237, §205.238(a)(2), §205.603] Farm Name or Unit: Production Year: Ration #: Ration #: Ration #: Ration #: Purpose*: Purpose*: Purpose*: Purpose*: Feed Ingredient: % Total Feed Ingredient: % Total Feed Ingredient: % Total Feed Ingredient: % Total Ration: Ration: Ration: Ration: Total %: Total %: Total %: Total %: * Purpose refers to type of animal, stage of growth, season of the year, etc.2Y Organic Feed Ration Record May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 New Organic Dairy Herd Feed Record Use this form to calculate percentages of organic and non-organic feed rations for new (converting*) dairy herds only. Include ration information on feed supplements and additives, such as salt or mineral mixes. Indicate dates ration was fed, as feed rations change seasonally. Use a new form for each class of animal. [§205.236(a)(2)]Farm Name or Unit: Production Year:Check type of dairy animal receiving this ration: Production females ____________________ Replacement females ____________________ Date you Feed Organic (O) Source of feed Date you began discontinued this (pasture**, hay, silage, corn, grains, % of daily ration Transitional (T) (field ID for feeding this ration ration processed feeds, etc.) Conventional (C) farm-grown) (if applicable)*When an entire, distinct herd is converted to organic production, the herd must be fed a minimum of 80% certified or certifiable organic feed for 9 months, followed by 100%organic feed for the final 3 months of the conversion period, and 100% organic feed thereafter. See §205.236(a)(2) of the National Organic Regulations.**Pasture history information can be documented in the Pasture Access Form. 2Z New Organic Dairy Herd Feed Record May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Organic Feed Storage Record Use this form to document your harvest of farm-grown feed crops, storage of purchased feeds, and proper handling of organic feeds, feed supplements, and feed additives in split storage to prevent commingling or contamination. [§205.237(a)]Farm Name or Unit: Production Year:Storage Unit I.D.: Organic only? Date crop/feed Date of cleanout / Type of crop/feed Field # if farm-grown Lot # if purchased Quantity In Quantity Out stored by whom** Person who conducts the cleanout should sign or initial.2AA Organic Feed Storage Record May be copied and distributed as needed.
  • Organic Farm Documentation Forms Developed and distributed by the ATTRA Project. Pest Control Activities and Inputs for Organic Feed Crop Storage A record of the actions and materials you use to prevent/control pests in stored organic feed crops.Farm Name or Unit: Crop Year:Storage Unit I.D.: Location (if off-farm): Date Pest Control Activity / Input By Whom** Person who conducts the pest control should sign or initial.2BB Storage Pest Inputs May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Feed Supplements and Additives: Product Inventory Track your current inventory of feed supplements and additives with this form. The producer keeps this ongoing list to document specific products currently in use for organic livestock and the date they were approved by the certifying agent, if needed. Keep copies of labels on file. [§205.237]Farm Name or Unit: Production Year: Approved by Item on certification Date Feed supplement/ Date of first Source or brand Organic? National agent? Reason for use discontinued additive use List*? (include date use approved)* The National List of synthetic substances allowed for use as feed supplements and feed additives in organic livestock production can be found under§205.603(c) and §205.603(d).2CC Feed Supplements-Additives - Product Inventory May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Health Care Products: Product Inventory Use this record to monitor inventory of health care products and vaccines used in your organic livestock operation, and to document the health careproducts and vaccines that are in current use. You still need to keep individual animal or flock records to show specific dates of use on specific animals. Keep copies of labels on file. [§205.238]Farm Name or Unit: Production Year: Approved by Item on certification Date Date of first Organic? Health care product Source or brand National agent? Reason for use discontinued use List*? (include date use approved)* The National List of synthetic substances allowed for use as health care products in organic livestock production can be found under §205.603(a)(5)-(14) and §205.603(b)(1)-(6).2DD Health Care Products - Product Inventory May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Sanitizers: Product Inventory Use this record to monitor inventory of all detergents, acid washes, sanitizers, and other cleaning products used in organic livestock housing, the milkhouse, and other production areas, and to document the sanitation products currently in use. Keep copies of labels on file. [§205.603(a)] Farm Name or Unit: Production Year: Approved by certifying agent? Sanitation product and brand name Reason for use Date of first use Date discontinued use (include date approved) * The National List of synthetic substances allowed for use as sanitizers in organic livestock production can be found under §205.603(a).2EE Sanitizers - Product Inventory May be copied and distributed as needed.
  • Organic Farm Documentation Series Provided courtesy of NCATs ATTRA Project, 1-800-346-9140 Pest Control Products: Product Inventory Use this record to monitor your inventory of agents used in pest management (e.g. fly control sprays, baits, manure treatments, etc.), and to document those products that are in current use. Keep copies of labels on file. [§205.238]Farm Name or Unit: Production Year: Approved by Item on certification Date Date of first Organic? Pest control product Source or brand National agent? Reason for use discontinued use List*? (include date use approved)* The National List of synthetic substances allowed for use in organic livestock production can be found under §205.603.2FF Pest Control Product Inventory May be copied and distributed as needed.