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  • 1. www.edureka.in/pmpSlide 1
  • 2. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 2 Module 01 : Introduction PMP® EXAM PREP COURSE
  • 3. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 3 Course Topics  Module 0  Introduction to PMI® certification Prep Course  Module 1  Introduction  Module 2  Organizational Influences and Project Life Cycle  Module 3  Project Management Processes  Module 4  Project Integration Management  Module 5  Project Scope Management  Module 6  Project Time Management  Module 7  Project Cost Management  Module 8  Project Quality Management
  • 4. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 4 Course Topics  Module 9  Project Human Resource Management  Module 10  Project Communication Management  Module 11  Project Risk Management  Module 12  Project Procurement Management  Module 13  Project Stakeholder Management
  • 5. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 5  The PMBOK® Guide  What is a Project?  Key Characteristics of Project  Project Vs Operations  Project Management  PM Processes and Knowledge Areas  Programs and Program Management  Portfolios and Portfolios Management  Project Management Office (PMO)  Q & A Agenda
  • 6. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 6 PMBOK® Guide is a “distilled version” of Project Management Body of knowledge and it coexists with the corresponding application area knowledge ,general management skills and interpersonal skills. PMBOK ® Guide is published by PMI and inputs from practitioners and academics have been included The Project Management Framework  Introduction  Oragnizational Influence and Project Life Cycle The Project Management Knowledge Areas  10 Distinctive Knowledge Area PMBOK ® Guide is organized into 3 sections: The standard for Project Management of a Project  PM Process Groups (5 process Groups)  Project Management processes for a project (47 processes) The PMBOK® Guide
  • 7. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 7 “A project is a temporary endeavor undertaken to create a unique product service or result.”   Temporary Endeavor:  With a beginning and an end  Not an on-going effort  Unique Output  Progressive Elaboration The incremental design and refinement of the initial concept toward the project plan  Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) - Fifth Edition, Project Management Institute, Inc., 2013, Page 3 Project
  • 8. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 8 Examples of Project • Developing a new product, service, or result • Putting into effect a change in the structure, processes, staffing, or style of an organization • Developing or acquiring a new or modified information system (HW or SW) • Conducting a research effort whose outcome will be recorded • Constructing a building, industrial plant, or infrastructure • Implementing, improving or enhancing existing business process or procedures
  • 9. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 9 “Project Management is the combination of knowledge, skills, tools and techniques applied to project activities to meet the project requirements.” Project Management also needs generic management skills and professional skills. Management Skills Management Skills Professionals Skills Project Management
  • 10. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 10 PMI® PMP – General  What is Project Management? Project Management is the application of knowledge, skills, tools and techniques to project activities in order to meet or exceed stakeholder needs and expectations from the project. Application Meet or Exceed Needs and Expectation Stakeholder Project Management
  • 11. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 11 PMI® PMP – General This needs balancing competing demands among: Identified and un-identified requirements Scope, time, cost and quality Stakeholders with different need and expectation
  • 12. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 12 PMI® PMP – General General Management  Accounting  Procurement  Sales and Marketing  Contracting abilities  Manufacturing and Distribution principles  Organization and Logistics  Strategic, tactical and operational planning  Leverage of the organizational structure and the organizational behavior  Administration of project team, reasonable compensation, rewards and recognition, and career paths  Healthy and safety standards and regulations  Using IT to advantage Project Manager needs to be a Manager and following general management skills are required:
  • 13. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 13 PMI® PMP – General Dealing with People Project Manager needs to deal with people and thus have skills to work with, motivate, lead and manage people. The following are specifically of importance:  Effective Communication  Influencing the Organization  Ability to lead  Motivate people  Negotiation skill and Conflict management  Solving problems
  • 14. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 14 Project manager Effective Project Management requires that the project manager possess the following competencies: Knowledge: What the project manager knows about project management Performance: Refers to what the project manager is able to do or accomplish while applying his or her project management knowledge Personal: Attitudes core personality characteristics and leadership With Responsibility to satisfy:  Task needs  Team needs  Individual needs Competencies of PM
  • 15. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 15  Project Manager has to balance the competing factors (included but not limited to) like Scope Schedule and Cost along with Quality.  It is the project manager‘s duty to balance and achieve these 6 often-competing goals.  Competing Demands  Scope  Schedule (Time)  Budget (Cost)  Quality  Resources  Risk Competing Demands of Project Management Scope Cost Quality Risk Resource Time
  • 16. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 16 PMI® PMP – General Program It is a group of projects managed in a coordinated way to obtain benefits not available from managing them individually. Many programs also include elements of ongoing operations. Programs may involve a series of repetitive or cyclic undertakings Sub - projects Projects are divided into more manageable components called sub-projects. Subprojects can be contracted out to an external enterprise or another functional unit. It can be: • A single phase within a project lifecycle • Human Resource skill sets • Specialized technology, materials or activities Project Portfolio Management is the selection, management and collection of projects within an organization. Unlike Program, the portfolio may not be directly related , but they contribute to the organization’s overall strategic plan. Portfolio Related Endeavors
  • 17. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 17 Projects and Strategic Planning Projects are typically authorized based on one or more strategic consideration: • Market demand • Strategic opportunity/business need • Social need • Environmental consideration • Customer request • Technological advance • Legal requirements
  • 18. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 18 Strategic Objective Program Project Project ProjectProject Program Project Project ProjectProject Portfolio Project Project Project Programs and Portfolio
  • 19. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 19  Portfolio:  “A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives”  Portfolio management is driven by business imperatives market demands and need to maximize value of the organization Programs and Portfolio (Contd.)
  • 20. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 20  Program:  “Program is a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually”  Program management typically involves managing the synergy across projects and any associated operations Programs and Portfolio (Contd.)
  • 21. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 21 Projects Programs Portfolios Scope Defined objectives Wider scope and has more significant benefits Business scope aligned to the strategic goals of organization Management Project teams are managed by Project Managers to meet project objectives Program staff and the project managers are managed by Program managers and they provide vision and overall leadership Portfolio managers create and maintain necessary processes and communication relative to aggregate portfolio Success Product and project quality, adherence to schedule & budget and customer satisfaction define the project success. Measured by degree to which the program satisfies the needs and benefits for which it was undertaken Measured by aggregate performance of portfolio components Projects, Programs and Portfolio
  • 22. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 22 PMI® PMP – General Related Endeavors Project Management Office – It is an organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain. The projects supported or managed may not be related other than being managed together. A PMO is a management structure that standardizes the project-related governance processes and facilitates the sharing of resources. pmo
  • 23. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 23 PMO Structures/Roles • Supportive – Consultative role – Supplies templates, best practices, training, access to information and lessons learned from other projects – Degree of control is low • Controlling – Provides support – Conformance to governance – Degree of control is moderate • Directive – PMO directly manages the projects – Degree of control is high
  • 24. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 24 PMO provide support to Project Managers PMO are also known as a program management office project office or simply the program office. PMO usually coordinate all aspects methodology and nomenclature for project processes templates software and resource assignment A Project Management Office (PMO) organizes and manages control over all projects within an organization pmo Projects Management Office (PMO)
  • 25. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 25 Primary function of PMO is to support project managers in variety of ways, which may include, but not limited to:  Managing shared resources across the projects administered  Identifying and developing project management methodology, best practices and standards  Coaching, Mentoring, Training and Oversight  Monitoring compliance with PM Standards, policies, procedures and templates through audits  Developing and managing project policies, procedures, templates and other shared documentation  Coordinating communication across projects PMI® PMP – General Related Endeavors
  • 26. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 26 PMI® PMP – General Difference between role of PMO and Project Manager Project Manager PMO  PM focuses on the specific project objectives  PMO manages major program scope changes which may be seen as potential opportunities to better achieve business objectives  PM controls the assigned project resources  PMO optimizes the use of shared organizational resources across all projects  PM manages constraints (scope, schedule, cost and quality) of the individual projects  PMO manages the methodologies, standards, overall risk/opportunities and interdependence among projects across organization
  • 27. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 27 Business Value Business Value Is unique to each org Tangible elements + intangible elements Scope can be short, medium or long Created thro’ effective operations management Success begins with comprehensive strategic planning and management
  • 28. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 28 PMI® PMP – General Project Management and Operations Management  Operations are organizational function performing the ongoing execution of activities that produce the same product or provide a repetitive service.  Examples are  Productions operations, manufacturing operations  Accounting operations, software support and maintenance  Projects require project management while operations require business process management / operations management.  Project can intersect with operations at various points
  • 29. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 29 PMI® PMP – Project Management Context Project Lifecycle There are various project lifecycle phase for different kinds of business. For example: Construction Pharmaceuticals IT Software Development  Feasibility  Planning and Design  Production  Turnover and Startup  Discovery and screening  Preclinical development  Registration Workup  Post submission activities  Requirements Gathering  Analysis  Design  Development  Testing  Implementation
  • 30. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 30 PMI® PMP – Project Management Context Project Stakeholders Project Stakeholders are individuals and organizations who are actively involved in the project, or whose interests may be positively or negatively affected as a result of project execution or successful project completion.
  • 31. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 31 PMI® PMP – Project Management Context Key stakeholders in every project include: Project Manager Rotate Log Files Customer / User Functional Management Performing Organization / Project Team Sponsor Sellers and business partners PMO Portfolio Managers Program Managers Operations Management
  • 32. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 32 Q&A
  • 33. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 33 Sample Questions 1. Which of the following are not examples of strategic considerations for an authorization of a project? • A. Customer requests • B. Market demands • C. Software development requirements • D. Legal requirements
  • 34. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 34 Answer 1. Which of the following are not examples of strategic considerations for an authorization of a project? • A. Customer requests • B. Market demands • C. Software development requirements • D. Legal requirements
  • 35. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 35 Sample Questions 2. A ______ is a collection of work that is grouped together to facilitate effective management of that work to meet specific business objectives. • A. Project • B. Portfolio • C. Process Group • D. Program
  • 36. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 36 Answer 2. A ______ is a collection of work that is grouped together to facilitate effective management of that work to meet specific business objectives. • A. Project • B. Portfolio • C. Process Group • D. Program
  • 37. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 37 Sample Questions 3. Which of the following is not a characteristic or key feature of the Project Management Office? • A. A PMO’s sole responsibility and function is to directly manage shared resources. • B. A PMO is an organization unit that centralizes and coordinates the management of projects under its domain. • C. Other names for the PMO include: project office, program office, and program management office. • D. Support functions such as training, software, standardized policies, and procedures may also be part of the function of a PMO.
  • 38. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 38 Answer 3. Which of the following is not a characteristic or key feature of the Project Management Office? • A. A PMO’s sole responsibility and function is to directly manage shared resources. • B. A PMO is an organization unit that centralizes and coordinates the management of projects under its domain. • C. Other names for the PMO include: project office, program office, and program management office. • D. Support functions such as training, software, standardized policies, and procedures may also be part of the function of a PMO.
  • 39. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 39 Sample Questions 4. Which of the following are examples of enterprise environmental factors? • A. Government Standards • B. Infrastructure • C. Political Climate • D. All of the above
  • 40. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 40 Answer 4. Which of the following are examples of enterprise environmental factors? • A. Government Standards • B. Infrastructure • C. Political Climate • D. All of the above
  • 41. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 41 Sample Questions 5. What provides a comprehensive consistent method of controlling a project and ensuring its success? • A. Work authorization system • B. Governance • C. PMIS • D. PMO
  • 42. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 42 Answer 5. What provides a comprehensive consistent method of controlling a project and ensuring its success? • A. Work authorization system • B. Governance • C. PMIS • D. PMO
  • 43. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 43 Sample Questions 6. Which of the following statements is FALSE regarding areas of expertise? • A. The Project Management Body of Knowledge refers to knowledge that is unique to the project management profession and separate from other management disciplines. • B. General management skills provide the foundation for project management skills and are often essential. • C. Interpersonal skills include effective communication and problem solving. • D. Application areas are categories of projects that share significant common elements that are not present or needed in other projects.
  • 44. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 44 Answer 6. Which of the following statements is FALSE regarding areas of expertise? • A. The Project Management Body of Knowledge refers to knowledge that is unique to the project management profession and separate from other management disciplines. • B. General management skills provide the foundation for project management skills and are often essential. • C. Interpersonal skills include effective communication and problem solving. • D. Application areas are categories of projects that share significant common elements that are not present or needed in other projects.
  • 45. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 45 Sample Questions 7. Which one of the following statements are true about Business Value? • A. Depending on the organization, business value scope can be short • A. Business value is a concept that is unique to each organization • B. Business value is defined as the entire value of the business • C. All of the above
  • 46. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 46 Sample Questions 7. Which one of the following statements are true about Business Value? • A. Depending on the organization, business value scope can be short • A. Business value is a concept that is unique to each organization • B. Business value is defined as the entire value of the business • C. All of the above
  • 47. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 47 Exam Score Sample
  • 48. PMP® and PMBOK ® are registered trademarks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 48 Exam Score Sample (Contd…)
  • 49. Thank You