Managing and OptimizingUnstructured-to-StructuredConversionsEdna Elle (edna.elle@oracle.com)Program Manager 5Oracle Docume...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.2Prerequisites
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.3Prerequisites Need to convert from unstructured Fram...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.4Prerequisites Have tools to create required outputs:...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.5The Conversion Process
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.6The Conversion ProcessPlan &PrepareDevelop Convert Cl...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.7The Conversion ProcessStages
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.8The Conversion ProcessStagesPrepare
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.9The Conversion ProcessStagesPrepare Develop
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.10The Conversion ProcessStagesPrepare Develop Convert
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.11The Conversion ProcessStagesPrepare Develop Convert ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.12Prepare
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.13Prepare Estimate Conversion Time – Issues to Consid...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.14Prepare Volume Complexity Variety Format adheren...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.15Prepare Internal/external cross-references Embedde...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.16Prepare You will likely need a developer You may r...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.17Prepare "Pre-structure" content– Adjust heading lev...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.18Prepare Review and adjust list formats– Nest lists ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.19Prepare One month minimum Analyze your current con...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.20Prepare Start with small or non-critical projects ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.21Prepare Correct irregular template usage– Remove fo...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.22Prepare Address one-to-many format mappings– Single...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.23Prepare Supply or remove boilerplate text Use requ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.24Prepare Use generated list files to optimize result...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.25PrepareIdentify Pre-Conversion Tasks
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.26Develop Conversion Methods Tools
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.27Develop Conversion Methods FrameMaker Conversions– ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.28Develop Conversion MethodsFrameMaker Two-Step Proces...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.29Develop Conversion MethodsFrameMaker One-Step Proces...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.30Develop Conversion MethodsFrameMaker Unstructured to...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.31Develop Conversion MethodsWord-to-FrameMaker-to-Stru...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.32Develop Conversion MethodsWord-to-HTML-to-XMLRemove ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.33Develop Tools Preconversion utilities– Strip unused...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.34Develop Tools Structured mapping table– Ensure that...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.35Develop Tools HTML Mapping Table– Use FrameMakers H...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.36Develop Tools Post-conversion clean-up utilities– "...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.37Convert
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.38Convert Choose a method or methods Handle embedded...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.39ConvertChoosing a Method or MethodsMethod Best for. ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.40Clean Up
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.41Clean Up Run post-conversion utilities Validate, f...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.42Contact/Request Contact: edna.elle@oracle.com Requ...
Copyright © 2013, Oracle and/or its affiliates. All rights reserved.43
Managing and OptimizingUnstructured-to-StructuredConversionsEdna Elle (edna.elle@oracle.com)Program Manager 5Oracle Docume...
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  • This is what I will cover today(then briefly talk through the bullet points)(I don’t really like “Learning Objectives” as a title. – Maybe something like “What You Need to Do” or “Considerations” or something like that.)
  • Managing optimizingunstructured to-structuredconversions

    1. 1. Managing and OptimizingUnstructured-to-StructuredConversionsEdna Elle (edna.elle@oracle.com)Program Manager 5Oracle Documentation
    2. 2. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.2Prerequisites
    3. 3. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.3Prerequisites Need to convert from unstructured FrameMaker or Word Have a well-designed structured authoring environment Have a large amount of content to convert, or… Need to continuously converting unstructured content Determined that ROI for moving to structured authoring is positiveThis presentation is for you if you…
    4. 4. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.4Prerequisites Have tools to create required outputs: PDF, HTML, Help, etc. Have output tools that work with translated files, if required Have content that uses templatesThis presentation is for you if you…
    5. 5. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.5The Conversion Process
    6. 6. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.6The Conversion ProcessPlan &PrepareDevelop Convert Clean up
    7. 7. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.7The Conversion ProcessStages
    8. 8. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.8The Conversion ProcessStagesPrepare
    9. 9. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.9The Conversion ProcessStagesPrepare Develop
    10. 10. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.10The Conversion ProcessStagesPrepare Develop Convert
    11. 11. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.11The Conversion ProcessStagesPrepare Develop Convert Clean Up
    12. 12. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.12Prepare
    13. 13. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.13Prepare Estimate Conversion Time – Issues to Consider Assess Your Resources Prepare for a Different Authoring Model Develop a Preconversion Plan Identify Preconversion Tasks
    14. 14. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.14Prepare Volume Complexity Variety Format adherence Similarity/Differences compared to proposed DTD/SchemaEstimate Conversion Time – Issues to Consider
    15. 15. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.15Prepare Internal/external cross-references Embedded graphics Conditional text File naming File sharingEstimate Conversion Time – Issues to Consider
    16. 16. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.16Prepare You will likely need a developer You may require on-going support and adjustments to yourconversions over time Consider support you may need if you acquire new and differentcontent to convert An in-house developer may be able to create various utilities and plug-ins that turn hours-long repetitive work into quick fixes Identify those performing the actual conversionsAssess Your Resources
    17. 17. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.17Prepare "Pre-structure" content– Adjust heading levels– Flatten or increase hierarchy– Add missing content to heading levels Add or delete formats– Add and apply formats to achieve good element mappings– Delete format instances that will not be mapped (ex. Chapter-only number)Prepare for a Different Authoring Model
    18. 18. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.18Prepare Review and adjust list formats– Nest lists correctly– Ensure that list subsequent paragraphs have assigned formats– Limit list nesting in table cells– Edit numbered lists that span headings– Remove visual indents, apply proper formats– Edit lists that nest too deeplyPrepare for a Different Authoring Model
    19. 19. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.19Prepare One month minimum Analyze your current content Plan your migration so you do not miss important release dates Create format map or maps Develop tools/templates which may include third-party tools Develop conversion utilitiesDevelop the Conversion Plan and Tools
    20. 20. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.20Prepare Start with small or non-critical projects Test your process before entering a full-scale conversion Document your process from preconversion to post-conversion tasks Identify those performing the conversion processes Average time per 200 pages: 1-5 daysDevelop the Conversion Plan and Tools
    21. 21. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.21Prepare Correct irregular template usage– Remove format overrides or ad hoc formatting– Use well-defined format styles in Word– Correct one-off formats– Ensure heading hierarchy is correct– Fix broken cross-references– Edit landscape or non-flow pagesIdentify Pre-Conversion Tasks
    22. 22. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.22Prepare Address one-to-many format mappings– Single formats in multiple situations may not convert well because typicalconversion mappings allow only a small amount of context Ensure you are not cross-referencing files outside of your book or thatwill not be converted Convert file insets or develop an inset planIdentify Pre-Conversion Tasks
    23. 23. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.23Prepare Supply or remove boilerplate text Use required naming conventions for files, directories, variables– Follow XML file-naming conventions for content and graphic files– Ensure graphic files use browser-recognizable file extensions, if required– Change directory names and structures prior to conversion, if required– Change variable names (text entities) to follow XML conventions– Change variable definitions that have inline formattingIdentify Pre-Conversion Tasks
    24. 24. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.24Prepare Use generated list files to optimize results– Cross-Ref– Hypertext– Index– TargetMarkerNames– Other user-defined markersIdentify Pre-Conversion Tasks
    25. 25. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.25PrepareIdentify Pre-Conversion Tasks
    26. 26. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.26Develop Conversion Methods Tools
    27. 27. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.27Develop Conversion Methods FrameMaker Conversions– Two-Step Process– One-Step Process– Unstructured FrameMaker to HTML to XML Word Conversions– Word-to-FrameMaker-to-Structured FrameMaker– Word-to-HTML-to-XML
    28. 28. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.28Develop Conversion MethodsFrameMaker Two-Step ProcessUse Your Structured Mapping TableImport Structured Template FormatsImport EDD, GenerateValidateRound-Trip Your FilesCreate Unstructured Form of New TemplatesPerform Preconversion StepsRemove All Generated FilesUse TemplateMapper ToolPerform UnstructuredInspection/AdjustmentUnstructured to Unstructured Unstructured to Structured
    29. 29. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.29Develop Conversion MethodsFrameMaker One-Step ProcessUnstructured Directly to StructuredPerform Preconversion StepsRemove All Generated FilesUse Your Structured Mapping TableImport Structured Template FormatsImport EDD, GenerateValidateRound-Trip Your Files
    30. 30. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.30Develop Conversion MethodsFrameMaker Unstructured to HTML to XMLCreate XSL Transformation, HTML to XMLOpen XML Files in FrameMakerImport Structured Template FormatsImport EDD, GenerateValidateRound-Trip Your FilesPerform Preconversion StepsRemove All Generated FilesUse FrameMakers HTML Setup UtilitySave File as Template for More ConversionsSave as HTMLUnstructured to HTML HTML to XML
    31. 31. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.31Develop Conversion MethodsWord-to-FrameMaker-to-Structured FrameMakerUse Your Structured Mapping TableImport Structured Template FormatsImport EDD, GenerateValidateRound-Trip Your FilesOpen Word Document in FrameMakerAdjust or Add FormatsUse Word Styles to Write a FrameMakerStructured Mapping TableWord to Unstructured FrameMaker Unstructured to Structured
    32. 32. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.32Develop Conversion MethodsWord-to-HTML-to-XMLRemove Overall Table Wrapper, if neededSave Word as HTMLView/Check HTML Code for GoodFormattingWord to HTML HTML to StructuredCreate XSL Transformation, HTML to XMLOpen XML resulting Files in FrameMakerImport EDD, GenerateValidateRound-Trip Your Files
    33. 33. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.33Develop Tools Preconversion utilities– Strip unused variables– Remove unused color definitions Format-to-Format mappings– Use third-party tools: TemplateMapper, Silicon Prairie– Use mapping tools to conflate many-to-one mappings
    34. 34. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.34Develop Tools Structured mapping table– Ensure that you have enough formats to achieve contextual mappings– Use qualifiers to help assign container element– Assign element mappings to untagged formats– Choose to flag character format overrides– Indicate attributes and values in mappings
    35. 35. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.35Develop Tools HTML Mapping Table– Use FrameMakers HTML Setup to map Paragraph, Character, Cross-Referenceformats, save as template– Use HTML Options to create referenceable graphic files HTML-to-XML Transformation– Use XSL to create a transformation to your DTD/Schema
    36. 36. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.36Develop Tools Post-conversion clean-up utilities– "Assist" FrameMaker in structuring cross-references– Strip Cross-Ref markers– Add Table Continuation elements– Resized graphic frames Post-conversion XML-to-XML transformations– Transform content from tables to lists or reverse
    37. 37. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.37Convert
    38. 38. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.38Convert Choose a method or methods Handle embedded graphics Run your processes Replace title page with structured boilerplate file Import the EDD Import template formats Generate Add Contents, Index, Other Generated Files
    39. 39. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.39ConvertChoosing a Method or MethodsMethod Best for. . .FM Two-Step Very large, complex conversions, unstructured contentis dissimilar to DTD/Schema, many nested listsFM One-Step Unstructured content is similar in structure to theDTD/SchemaFM-to-HTML-XML Multiple templates, poor template adherence, smallerconversionsWord-to-Unstructured FM-to-Structured FMSmaller conversions whose content is similar instructure to the DTD/SchemaWord-to-HTML-to-XML On-going conversions, perhaps content fromdevelopers
    40. 40. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.40Clean Up
    41. 41. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.41Clean Up Run post-conversion utilities Validate, fix, assign elements to untagged content Edit content as necessary Clear overrides Round-trip files to clear previous formatting Run any post-conversion XML-to-XML transformations
    42. 42. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.42Contact/Request Contact: edna.elle@oracle.com Request: Sample complete conversion instructions (50+ pages)
    43. 43. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.43
    44. 44. Managing and OptimizingUnstructured-to-StructuredConversionsEdna Elle (edna.elle@oracle.com)Program Manager 5Oracle Documentation

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