All you need to know about Open Access at the University of Edinburgh


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Presentation given at Little France 21st Jan 2014:

The ways in which UK academics communicate their research are changing rapidly. Open Access has been around for some time, but new funder-led requirements that research must be made available in an Open Access format means that researchers need to consider what this means for their research as a matter of urgency.

This session will give you some background to Open Access and what it seeks to achieve, as well as an update on current funder requirements. More importantly, we will provide information about the services offered by the College and the Library's Scholarly Communications Team to guide you through the process of making your research Open Access. Finally, there will be a 'Question Time' where you can ask questions about Open Access, funder and publisher policies, and all aspects of scholarly communications.

More information about Open Access can be found here:

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  • Open Access is not new, but the Finch Report and subsequent RCUK policies have pushed it to the fore over the last 18 months or so:Budapest Open Access Initiative (February 2002), Bethesda Statement on Open Access Publishing (June 2003), Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities (October 2003)University of Edinburgh has had an Institutional Repository since 2003, required electronic deposit of theses since 2008 and had a Research Publications Policy since 2009.
  • There are a number of problems associated with the ‘traditional’ subscription-based scholarly communications system:Journals have not moved with the times and are trying to replicate paper in a networked worldThe Serials Crisis, which has seen subscriptions rise greatly in excess of the Consumer Price Index Authors assign copyright to commercial publishers and may need to pay a fee to re-use their own work
  • All you need to know about Open Access at the University of Edinburgh

    1. 1. Open Agenda Open Spending Wikimedia Foundation Open Access Open Notebook Science Open Research Wikimedia Commons Open Bibliography Wikipedia Open Knowledge Foundation Open Scholarship Open Educational Resources Open Citation Open Source Software Course materials Content modules Open Data Learning objects Linked Open Data Research Data Management Operating system Applications
    2. 2. Mark Walport, Wellcome Trust Now Govt Chief Scientific Advisor David Willetts, Minister for Universities & Science Douglas Kell BBSRC & RCUK Champion for Information Dame Janet Finch, Chair of Working Group and progenitor of Finch Report
    3. 3. OA: Shifting Landscape • Finch Report June 2012 – Review Nov 18 • RCUK Policy on OA rev July 2012 (original 2005) • HEFCE REF 2020 – draft OA mandate • EU Horizon 2020 – OA grant conditions • Germany – OA developments including copyright • Obama Govt. – OA policy development for Federal agencies & FASTR (Fair Access to Science and Technology Research)
    4. 4. Why is this happening now? – Technology: Possible because of the Internet – Public: Tax-payer access to funded research – Funding councils: Limited reach of research behind paywalls – Government: An engine for economic growth – Libraries: The „serials crisis‟ – Licensing: Creative Commons (CC-BY)
    5. 5. “Free availability at the point of use and removal of restrictions on re-use are key hallmarks of Open Access”
    6. 6. Open Access - Journals Green Publish as normal in your preferred journal but deposit the final peer-reviewed text of the published work in the University‟s PURE system so that it can be accessed via the Edinburgh Research Explorer
    7. 7. Open Access - Journals Gold Publish as normal in your preferred journal and pay* the publisher an additional Article Processing Charge (APC) to make the article free to read on the publisher‟s website. *not all publishers charge APCs
    8. 8. Green or Gold? • The University and the College have a strong preference for the Green route to open access wherever possible • Whichever route is taken, the final output is still peerreviewed in the normal way
    9. 9. Green or Gold? • Central funding is available for Open Access (APC) publication fees: – Wellcome Trust • Do NOT pay page charges – RCUK • Do pay all publication charges
    10. 10. Green or Gold?
    11. 11. Open Access - Versions • Final Published Version • This is the final version that has been published (Publisher‟s PDF). If the journal you have published in is Open Access then you are most likely to be able to archive this version. • Generally NOT allowed to post.
    12. 12. Open Access - Versions • Accepted Manuscript (Author Final Version or Post-print) • This is the peer-reviewed version accepted for publication but before any journal style has been applied or any copyediting or proofreading has been done • This is the version mostly commonly used for archival in a repository
    13. 13. Open Access - Versions • Pre-print • This is generally a version that has not been through journal peer-review. A few journals will only allow this version to be archived in a repository • Subject discipline specific adoption, e.g. Maths/Physics.
    14. 14. Open Access – Embargo Periods for MRC and Wellcome Trust • Research papers in biomedicine should be published immediately, or with an embargo period of no longer than six months, as has been the MRC‟s mandated policy since 2006.
    15. 15. Open Access – Some Examples Versions, Embargo Periods & Fees • BMJ: Published version immediately with fee (£3000) • Epidemiology and Infection (CUP): Accepted Manuscript immediately, published version after 12 month embargo, or Published version immediately ($2700) • Public Health (Elsevier): Published version immediately ($3000). Accepted Manuscript after 12-mth. Embargo. • Human Molecular Genetics (OUP): Accepted Manuscript with 12-mth. Embargo. Published version immediately (£1750).
    16. 16. Open Access – IGMM Breadth: • Around 1250 journals (with ~ 6000 articles) • 33% contain only 1 or 2 articles • Most common: - PLoS One (125 articles) - British Journal of Cancer (113) - Human Molecular Genetics (107) - Nature Genetics (93) - Stroke (75) - The Lancet (71)
    17. 17. Open Access Project • Institution-wide push for Green open access • Hired and trained Publication Assistants • Project added 8500 outputs, making 14,000 total available in PURE. • Initial support available until end of December • But project extended for 2014
    18. 18. Open Access Project –so far Publication Assistants have: • Checked PURE record for documents • Checked uploaded documents for suitability • Sourced and uploaded additional documents where available • Established which documents, and versions, are required; which documents are not required at this stage and why
    19. 19. Open Access items in PURE Total Outputs (6077) School of Molecular, Genetic & Population Health Sciences Open Access % 6495 1764 27%
    20. 20. RCUK expectations of compliance: 5 year transition period 2013/14 2014/15 2015/16 2016/17 2017/18 45% (Gold or Green) 53% 60% 67% 75% ------------ ------------ ----------> (Gold)
    21. 21. Open Access - Benefits • Wider access: Edinburgh Research Explorer allows free, worldwide access to research papers • Impact: Studies show that citation counts increase for papers deposited in open access repositories
    22. 22. Journal Hosting Service
    23. 23. Help & Support • Contact us: • • Telephone – 0131 651 3850 •