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Cas - Laboratory Data Management and Reporting
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Cas - Laboratory Data Management and Reporting

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  • 1. Laboratory Data Management and ReportingMid-Atlantic EQ IS UMid Atl ti EQuIS Users Group Meeting G M ti August 2011
  • 2. Company InformationFoundedF d d 1986Employee-owned since 1997Laboratories SixService Centers TwoTotal Staff 450Annual Revenue $45M In the Top 5 Labs Nationwide
  • 3. Columbia Analytical Network
  • 4. Columbia Analytical Services• Routine Full Service Analysis• Low-Level Trace Analysis• Sediment / Tissue Programs Sed e t ssue og a s• Porewater /Elutriate Testing• Drinking Water Testing• HR/MS - Dioxins/Furans PCB congeners Dioxins/Furans,
  • 5. Columbia Analytical Services• Mining / Treatability Testing• E Emergent Contaminants tC t i t• Endocrine Disruptors• Pharmaceutical and Personal Care Product Residues (PPCPs)
  • 6. Columbia Analytical Services• Fuels / Product Testing• Passi e Sampling Devices Passive De ices• Import/Export Permits• Boiler MACT Testing• Air Quality Testing Programs
  • 7. Air Quality Services• AIHA and NELAP accredited• Ambient Air Testing• Stationary S St ti Source T ti Testing• Indoor Air Quality• Soil S Vapor Testing• Vapor Intrusion Testing• Industrial Hygiene Consulting• Landfill Gas Testing• New “Odor Scan” TM Testing• Sulfur Speciation Testing
  • 8. Certifications / Accreditations• NELAP Accredited Network• Certified in 40 States AF C N CE E NT ER F LLE OR EN E XCE VIR M ENTAL ON• DOD-ELAP Accredited• U S Air Force /AFCEE U.S.• U.S. Navy / NFESC• U.S. Army / ASCE• American Industrial Hygiene Association (AIHA)
  • 9. Technical Expertise• Industrial Process Testing• Import / Export testing• Pharmaceutical and Life Sciences Testing (FDA / R&D)•C Creative P bl i Problem S l i Solving
  • 10. Technical Expertise• Method Research and Development• Emergent Chemicals g• Unregulated Compounds• Analytical Consulting• F Forensics and Liti ti S i d Litigation Support t• Electronic Data Management
  • 11. Data Management and Reporting• How do we manage all these data ?• Network Data Management• Project Data Tracking• Electronic Data Reporting• Work Flow Process• Hardware + Software Infrastructure
  • 12. What is a LIMS? LIMS Database• Laboratory Information Management System (LIMS) = Network-wide System + Modules for Data Reporting etc Reporting, etc.• Sample ID, Matrix, Test, Analyte, DQOs• Analyte-specific Data for each Sample• Tracks all data review /rework / release / data reporting / report revisions• Queries / Management Reports
  • 13. System Platform •Columbia A l ti l uses S C l bi Analytical Server / L Local A l Area network (LAN) configuration • Columbia Analytical standardized on Microsoft (MS) Windows applications (i e Word Outlook (i.e., Word, Outlook, Excel, Access, MS Exchange) • Columbia Analytical Oracle® database LIMS
  • 14. Data Management Tools• Virtually every piece of information in the laboratory network is managed electronically in LIMS• D t are generated and stored electronically on a Data t d d t d l t i ll single network-wide LIMS• Data move from department to department electronically via the LIMS• Data reports generated electronically from LIMS• Data uploads via LIMS to client / agency database
  • 15. Data Management Work Flow Project S t P j t Set-up / Sample R S l Receipt i t Data Analysis / Acquisition / Review Report Generation / Production Sample Disposal / Archiving
  • 16. Project Setup • Create Project in LIMS • Sample/Matrix/Tests/ Container Analytes Project • Holding Times Request w/Requirements • Reporting Limits LIMS Barcode • Data Quality Database Objectives • Data Flagging Rules • Table Specifications • Data Specifications • Field Maps EDD • Customized Data EntryRequirementsR i t Interfacing I t f i
  • 17. Data Reporting Levels Tier Tier Tier Tier I II III IV Transmittal Letter     Case Narrative *    Method Blank Results     Surrogate Recovery Results     Chain-of-Custody Documentation     Matrix Spike Results *   Duplicate Results *   Laboratory Control Sample (LCS & Dup)    Results CLP Data Forms   Raw Data  * Client Specific Only
  • 18. Basic EDD Specifications
  • 19. Sample Receipt and Log-In • Document cooler temp. • Verify sample preservation Sample • Note discrepancies Cooler LIMS Receipt • Scan cooler receipt and Receipt and Database Chain of Custody Form COC Forms • Match COC to LIMS Project Set-up • Enter or upload field data Sample • Add demographics Login • Print and label samples, p , LIMS Request, service request, etc. • Store samples and initiate Database Labels, internal chain of custody Confirmation
  • 20. Log Samples into LIMS• Project bar code report facilitates matching samples to SDG in LIMS• L sample i f Log l information, fi ld d t and ti field data, d demographics to LIMS
  • 21. Sample Receipt Confirmation• Sample acknowledgement report• EQuIS EDGE sample receipt EDD as confirmation.  f
  • 22. Analytical Testing / Validation • Create test groups in LIMS • Add QC Samples to test Test Batch Analytical groups LIMS Data Data • Technical Review of test data Database • Upload or input data into LIMS • Verify batch QC results • Verify method QC results Data • Validate against Project Certified Validation DQOsagainst Client • Flag data g LIMS ReportsRequirements • Draft Case Narrative Database • Print reports
  • 23. Instrument Data Acquisition• Metals (MARRS)• Organics (Stealth)• Instrument Data Acquisition, Data Reduction, Reduction Data Verification Data Verification, Validation, Data Reporting• Systems Function as LIMS Modules
  • 24. Instrument Data Acquisition Example
  • 25. Data Validation to Project DQOS• Validation routine compares test data, data batch QC, Initial and Continuing Calibrations (ICAL / CCV) etc. C lib ti CCV), t against project requirements• System returns a set of validation reports to the analyst for review• Validated data is ready for reporting• Data “Superset” generated for EDD
  • 26. Data “Superset” File Superset• Data “Superset” file has 105 fields Superset including: project information, sample demographics, matrix, t t analyte, d hi t i test, l t chemical abstract number, analytical results, result demographics, QC results, QC criteria, data qualifiers, and raw data records • L Large d t set allows fl ibilit t data t ll flexibility to meet most client EDD requirements
  • 27. EDD Generation and Delivery • Generate CAS “Superset” • Transfer Superset to EDDGENERATE EDD Generator LIMS Module • Run EDD EDD • Output EDD Database • Ch k EDD Check against Client  DELIVER specification EDD • Run EDD in client test file format EDD
  • 28. EDD Module for Data Reporting• EDD Module can be part of a LIMS or custom software developed by a Lab• Th Three primary f i functions: ti • Translate laboratory data to client-specified format (e.g., naming conventions, field f t( i ti fi ld order, field formats, etc.) • Organize laboratory data into custom client-specific EDD format • Standardize process to produce EDDs
  • 29. Data Reduction / Reporting• Data “Super Set” is created Super Set• Proprietary program Electronic Data Deliverable Generator (EDDGE)• EDDGE program normalizes data and translates necessary Columbia Analytical internal valid values into Client-specific valid values• EDDs created from EDDGE System
  • 30. Project Specifications / DQOs• QAPPs• Data Quality Objectives• Project Limits Tables• Data Reporting detail• EDD Specs• Project specifications stored in LIMS
  • 31. Project DQOs / QAPPs / Specs• Project specific data quality objectives Project-specific are used to build project-specific table of data validation criteria fd t lid ti it i• Project-specific criteria are used to j p verify data is generated / reported compliant with project data quality objectives
  • 32. Example DQO Table in LIMS
  • 33. Example DQO Table in LIMS
  • 34. EDD Development Process  Error-Free EDD Client Project CAS Project Generation becomes Manager Manager Routine Client Data Manager  CAS IT (EDD  CAS Report Production Specialist) Specialist
  • 35. Client EDD Spec is Important EQuIS EDD spec is extremely detailed Laboratories address a wide variety EDD requests and formats All client project specifications may not captured in basic EQuIS EDD spec
  • 36. EDD Checker Routines• EQuIS EDD checker routines• State-Specific (NJDEP, NYSDEC, etc.)• USEPA Region-specific EDD checkers• USEPA SEDD online checker• Laboratory Data Consultants (Adapt)• Alaska Corps of Engineers (COELT and SEDD Savvy)• CA D t of W t Resources GEOTRACKER Dept f Water R• U.S. Air Force ERPTOOLS X
  • 37. Electronic Data Deliverable Formats• EQuIS EZ and 4 file formats (with checker) 4-file• ADR/ADAPT, GISKey, Locus EIM, EnviroData• EDF for GeoTracker (COELT 1.2i w/EDCC)• State-specific formats (NJ, NY, AZ, CA, TX, etc.) State specific• Federal Programs formats (ERRIS, etc)• USEPA formats (SEDD, etc)• Client-Custom EDD formats
  • 38. EDD Formats Supported• CAS supports more than 500 EDD formats pp •ADR/Adapt - Laboratory Data •ERPIMS/ERPTOOLS - Environmental Consultants Resources Program Information •GISKey - GIS/Solutions Management System •ArcInfo - ESRI GIS + Mapping •Navy CLEAN - US Navy Software Product Comprehensive Long Term •EQuIS/EDP Earthsoft Environmental Environmental Action Navy Quality Information System •AZDEQ - Arizona Department of •SEDD - USEPA Staged Electronic Environmental Qualifier Data Deliverable, Level 2a •NJPEP / Hazsite EDS - New Jersey •COELT - Corps of Engineers Department of Environmental Loading Tool Protection •EPA Region 3 Format •RIBS - New York Department of •EPA Region 4 Format Environmental Conservation •EPA Region 5 Format •TRRP - Texas Commission on •Geotracker /EDF - Cal EPA State Environmental Quality Risk Water Resources Control Board Reduction Program
  • 39. Electronic Data Transfer / Delivery• Data electronic transfer options from LIMS: • FTP Web Site https://clients.caslab.com • Email file attachment • Diskette or CD-ROM CD ROM • Hard Copy • File Uploads
  • 40. Eileen Snyder Technical Sales Consultant MidAtlantic Regionemail: esnyder@caslab.com cell: 1-610-585-3420