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All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
All Hands Organizing Committee Intro Call
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All Hands Organizing Committee Intro Call

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Initial informative presentation to the All Hands Organizing Committee, May 1, 2014.

Initial informative presentation to the All Hands Organizing Committee, May 1, 2014.

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  • 1. ALL-HANDS ORGANIZING COMMITTEE INFORMATIONAL CALL May 1, 2014
  • 2. AGENDA 1. INTRODUCTION TO THE ALL-HANDS MEETING 2. INTRODUCTION TO CALL ATTENDEES “AROUND THE CUBE” 3. HOW TO ACCOMPLISH OUR GOALS? 4. BEST TIME FOR A STANDING CALL?
  • 3. ALL-HANDS MEETING JUNE 24-26, 2014
  • 4. OUTCOME FOCUSED EVENT  Meeting Goals:  Convergence on the Demonstration Governance Charter, Next Steps on Implementation  State of CI in the Geosciences by sharing results of existing projects  Provide a forum for communication in the Geosciences
  • 5. AROUND THE CUBE
  • 6. Atmo- spheric Chemistry Climate & Large Scale Dynamics Paleo- Climate Meteor- ology Aeronomy Space Weather Magneto- spheric Physics Solar Terrestrial Igneous Petrology & Volcan- ology Structure & Tectonics Geo Ed & Workforce Training Geodesy NCAR Geophysi cs & Geody- namics Geobiology & Paleoen- tology Cryosphere & Ice Dynamics Critical Zone & Soil Science Chemical Ocean- ography Geomor- phology Hydrology Sediment -ology & Strati- graphy Marine Geophysics Physical Ocean- ography Marine Geology Biological Ocean- ography Ocean Education Ocean Drilling & Engineer- ing Software & Modeling Bio- informatics Ecosystems Biology High Perf Computing Semantics & Ontologies Algorithm s & Data Mining EarthCube CI Solid and Aqueous Geochem -istry Who is EarthCube? Earth Oceans Atmosphere Polar
  • 7. Roadmaps & Concept Designs (technical roadmaps and small prototype designs) End-user Workshops & Stakeholder Alignment (identifying community needs & wants) Test Governance Award (planning & demonstration phases) Building Blocks, RCNs, and Conceptual Design Awards (current funded projects) The EarthCube Journey White Papers & Expressions of Interest (Geo & CI) Dear Colleague Letter & Charrettes 201120122013Present
  • 8. PATH TO THE CHARTER03/25/14 04/30/14 06/24/14 07/15/14 Advisory Committee First Review
  • 9. HOW DO WE ACCOMPLISH OUR GOALS?  Plenary Speaker  Opening Reception  Technology Sessions, Workshops, Hack-a-thons  Science Sessions  Table-top Exercises  Pop-Up Sessions  Networking Opportunities  Other events
  • 10. MUST HAVES  Instantiated Groups Coming Together to Review and Participate in the Charter  Funded projects meeting
  • 11. SCIENCE CHALLENGES FROM END- USER WORKSHOPS
  • 12. TECHNICAL CHALLENGES DERIVED FROM THE END-USER WORKSHOPS
  • 13. TECHNICAL CHALLENGES DERIVED FROM THE END-USER WORKSHOPS IF YOU REMOVE THE WORD “DATA”
  • 14. MEETING/CALL SCHEDULE Proposed Dates (week of):  05/05  05/19  06/02  06/09 if necessary  06/16  Standing date/time:  Thursdays at 11am PDT/noon MDT/1pm CDT/2pm EDT?
  • 15. WHAT ARE THE CRITICAL FUNCTIONS OF EARTHCUBE GOVERNANCE? Group converged on 19 Critical Functions in 3 broad categories, including the following examples:  Leadership & Vision  Setting, implementing, and revisiting as needed the strategic direction and plan (including monitoring metrics)  Consistency and transparency in policies, procedures, and decision-making  Coordination with and recommendations to NSF  Advocacy & Engagement  Dissemination & Communication: Branding to easily trace results and broad dissemination of EC information across academic, private sector, and government  Engagement: End-user stakeholder engagement  Connections: Establishing partnerships to the organizations and initiatives and leverage existing resources  Guiding Technical Implementation  Explicit connection between scientific process and technical functions  Maintaining alignment of funded projects  Stewardship of a reference architecture  Ensuring, improving, and monitoring the user experience
  • 16. EXAMPLE OF REMAINING QUESTIONS  What constitutes “membership”?  How does the chair of the Steering Committee interact with the Program Office?  How do we ensure and promote collaboration and information flows between the various committees?  Is the Council of Data Facilities in the correct location?  Are the current guiding principles of EarthCube correct?  How do we clarify the EarthCube “niche”?
  • 17. Advisory Board OMG & Secretariat Crowd Sourcing: Broader Public June All Hands Meeting Charter MUST be presented at the meeting Changes can be made during the 2nd year. Wordsmith work group (email call for participation; Google Docs) Editing Committee (Secretariat and AAC members) Review/ Feedback (early May to late May) Decision Making (early to mid-June) Crowd Sourcing: Assembly Groups Analysis of Feedback (early June) Arizona Team (Synthesize feedback) Review/ Feedback (late June) Construction of questions and set up of feedback collection system (drafted by AZ, reviewed by Synthesis Team) Facebook & other Social Media Create a Framing Document & FAQ to provide background (drafted by AZ, reviewed by Synthesis Team) Preparation for Review (two weeks) Editing Committee (Secretariat and AAC members) Decision Making (July) Vetting Process for Governance Charter Finalizing the charter for review (AZ team) Outreach to Chartered Groups with User Guides Submission to NSF for Review
  • 18. DISTRIBUTION OF THE STRUCTURE – A FRAMING DOCUMENT FOR THE CROWDSOURCING AKA “USERS GUIDE”  Framing statement on EarthCube, Direction, and How YOU can participate  Recorded video, document, slide show  Including:  The journey thus far  Science Drivers & Technical Challenges (links to documents)  Elements of the Production:  List of Functions Identified  Draft Charter  Draft Organizational Structure
  • 19. HOW TO CROWDSOURCE?  The Full Charter & Structure  Presented via an online survey mechanism (e.g. Survey Monkey) with line numbers and targeted questions for each section  Reviews coordinated by group (i.e. Secretariat, Assembly Workshop Attendees, Stakeholder Alignment Survey respondents, Professional Societies)  Send to:  Professional Societies (AMS, AGI, AGU, GSA, ASLO)  XSEDE  Stakeholder Alignment Respondents  Assembly & End-User Workshops  Elements of the Charter  Strategic Pathways Initiatives (3-4 targeted questions)  Quick response questions via Social Media

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