Esri News for Facilities Winter 2012/2013 newsletter
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Esri News for Facilities Winter 2012/2013 newsletter



Esri News for Facilities Winter 2012/2013 newsletter

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Esri News for Facilities Winter 2012/2013 newsletter Esri News for Facilities Winter 2012/2013 newsletter Document Transcript

  • for Facilities Winter 2012/2013Esri NewsThe Best of Both Worlds:CAD and GIS at the University of WashingtonBy Aaron Cheuvront, Building GIS/CAD Application Manager, UW Capital Projects Office—Information SystemsFrom Old to NewThe needs for GIS floor plans are varied and many. The Universityof Washington (UW) had a process to use GIS floor plans for spacemanagement that had worked well for many years. As the inventory ofspace grew over time, the manual processes for converting the CADfloor plans to GIS consumed too much valuable time. In 2008, UWbegan a project to revise the system and improve the efficiency ofthe process. The goal was to reduce the dozen or more manual stepsto fewer than three. In the end, the process ended up being entirelyautomated, with no manual steps for translation at all. Esri was selected at the outset of the project based on its positionas the world leader in GIS as well as its database architecture and avail-able tools. A combination of Esri software was used, including ArcSDEtechnology for storage, ArcGIS for Server for web services, and ArcGISfor Desktop for map publishing. While GIS was the driver for the project,it was not the only consideration. Paramount was the need to continuemaintaining the CAD floor plans and the specific requirements for theway the CAD drawings were prepared. One of the most challengingaspects was to create a solution that would resolve a serious conflictof requirements between CAD and GIS: georeferencing. The need forgeoreferenced floor plans was identified as an important requirementat the outset of the project even though the previous system did notuse georeferenced data. At the same time, the CAD requirementswould not allow moving the origin of the drawing or rotating the build-ing. The solution was to use a single world file per building that wouldallow for automatic georeferencing during the translation process. While there were already a few different methods for translatingCAD floor plans to GIS, none fully met UW’s needs. Most processeswere designed entirely from a GIS perspective and did not addresscontinued on page 4 CAD floor plans like this are used to define space at the University of Washington and aremaintained and stored using ArcGIS for AutoCAD.
  • Winter 2012/2013Esri News for Facilities is a publication of theGovernment Solutions Group of Esri.To contact the Esri Desktop Order Center, call 1-800-447-9778within the United States or 909-793-2853, ext. 1-1235, outsidethe United States.Visit the Esri website at Esri News for Facilities online at or scan thecode below with your smartphone.Advertise with UsE-mail ContentTo submit articles for publication in Esri News for Facilities, contact Karen Richardson at Your SubscriptionTo update your mailing address or subscribe or unsubscribe toEsri publications, visit customers should contact an Esri distributor tomanage their subscriptions.For a directory of distributors, visit ServicesFor back issues, missed issues, and other circulation services,e-mail; call 909-793-2853, extension 2778; orfax 909-798-0560.2 Esri News for Facilities  Winter 2012/2013ContentsCover 1 The Best of Both Worlds: CAD and GIS at the University of WashingtonCase Study 3 Green Goes Underground5 CornerstonePartner Spotlight 6 Integrating GIS into Your Facilities WorkflowSolution 9 ArcGIS for Facilities Portal Esri News10 Esri Online10 Washington, D.C. was the venue for the latest inGovernment GISSoftware 11 ArcGIS for AutoCAD: Maximize CAD and GIS across the EnterpriseThe information contained in this work is the exclusive property of Esri or its licensors. This work is protectedunder United States copyright law and other international copyright treaties and conventions. No part of thiswork may be reproduced or transmitted in any form or by any means, electronic or mechanical, includingphotocopying and recording, or by any information storage or retrieval system, except as expressly permittedin writing by Esri. All requests should be sent to Attention: Contracts and Legal Services Manager, Esri, 380New York Street, Redlands, CA 92373-8100 USA.The information contained in this work is subject to change without notice.The Geographic Advantage, Esri, the Esri globe logo, 3D Analyst, ArcAtlas, ArcCatalog, ArcData, ArcDoc,ArcEditor, ArcExplorer, ArcGIS, the ArcGIS logo, ArcGlobe, ArcIMS, ARC/INFO, ArcInfo, ArcLogistics, ArcMap,ArcNetwork, ArcNews, ArcObjects, ArcPad, ArcPress, ArcReader, ArcSDE, ArcSurvey, ArcToolbox, ArcTools,ArcUser, ArcView, ArcVoyager, ArcWatch, ArcWeb, ArcWorld, ArcXML, Business Analyst Online, BusinessMAP,CommunityInfo, EDN, Geography Network, GIS Day, MapData, MapObjects, Maplex, MapStudio, Model-Builder, MOLE, NetEngine, RouteMAP, SDE, Sourcebook•America, StreetMap, Tapestry,,,,,, and are trademarks, service marks, or registeredmarks of Esri in the United States, the European Community, or certain other jurisdictions.Other companies and products or services mentioned herein may be trademarks, service marks, or registeredmarks of their respective mark owners.Copyright © 2013 Esri.All rights reserved.Printed in the United States of America.
  • Green Goes UndergroundUnderground Visualization of Utilities at Green Square Complex in Raleigh, North CarolinaThe Green Square Complex—located in the heart of Raleigh, NorthCarolina’s capital city—is a two-block, multiuse sustainable develop-ment project that is now home to North Carolina’s state environmentaloffices and the new Nature Research Center. The complex includestwo beautifully designed “green” buildings that integrate the goldstandard of sustainable design strategies, costing less to operateand maintain by incorporating energy- and water-efficiency tech-niques. The Green Square Complex was built in conjunction with theDepartment of the Environment and Natural Resources (DENR) and theNorth Carolina Museum of Natural Sciences to enable those organiza-tions to lead by example in promoting stewardship and Leadership inEnergy and Environmental Design (LEED) Gold Standard compliance. The new DENR offices are housed in afive-story building that connects, via a one-level bridge over McDowell Street, to theremaining DENR offices in the adjacent block.The second building on the Green SquareComplex is the Nature Research Center,which will connect to the existing NorthCarolina Museum of Natural Sciences on theopposite side of the Green Square Complexvia a two-story bridge over Salisbury Street.The research center was built for scientists to conduct their researchwhile visitors from the neighboring museum observe science in action.Its most unusual design feature is a 50-foot globe of the earth, calledThe Daily Planet.Project EvolutionIn spring 2008, planning for the construction of the new buildings anda parking garage on the Green Square Complex began. The civil andstructural engineers needed critical depth information regarding thelocation of the existing above- and belowground utility infrastructurein the roadway around the block. Following a review of engineeringfirms, the project engineers contracted with Esri partner McKim &Creed’s Subsurface Utility Engineering (SUE) team (Raleigh, NorthCarolina) to provide the detailed underground utility mapping. Byusing SUE quality level A locating services (the highest level of accura-cy), which use nondestructive pneumatic vacuum excavation to exposesubsurface utilities, data regarding the precise vertical, horizontal, pipediameter, and type of utility was collected for accurately planning theconstruction of the project. While the standard delivery method forthis sort of information is typically a CAD or MicroStation drawing file,with so much exact data and information collected, the team created aGIS geodatabase to house the information.Advanced Utility MappingTo protect the foundation of the existing Old Education Building (built in1938) located on the Green Square Complex block, stabilization of thesoil was needed in a pit dug around the perimeter where the two newbuildings were to be constructed. To shore the soil slope and preventlandslides, steel reinforcement bars were inserted into the soil andanchored to the soil strata in a pit roughly 40–50 feet deep, a techniquecalled soil nailing or pinning. The construction process starts by drillingholes for the steel bar and grouting the nails into the soil to create acomposite mass. Precise SUE data was used for determining the drillinglocation so the nails would not be bored into the utilities. Since the SUEteam collected 139 test hole locations (pneumatic vacuum excavated)on the utilities, a true-to-life, three-dimensional model was created ofthe underground and aboveground features around the Green SquareComplex to assist in determining the nail locations. Using ArcGIS (3D Analyst extension) to create the 3D environ-ment, first a TIN was generated from the survey contours to establishthe ground surface elevation. The buildingcorners were surveyed and the footprints ex-truded as a multipatch feature class. An exist-ing 3D SketchUp building model (downloadedfrom the Trimble 3D Warehouse) on theGreen Square Complex block was importedto replace one of the existing buildings. Theutility pipe geometry was given the correctelevation values based on the test hole data.Once all the data was spatially correct hori-zontally and vertically, the Green Square Complex 3D Utility Inventorywas ready for rendering. Many of the point features are importedfrom the file model components, such as the sanitary sewer manholecovers, the concrete underground storm water drains, and the powerand telephone utility poles. The pipes are 3D simple line tube symbolscolor-coded per specific utility system (blue for water, red for electric,green for sewer, orange for telephone/fiber optic, yellow for gas, andpurple for storm water). When the existing pipes were removed and/or new ones addedduring the Green Square Complex construction phase, the informationwas captured for easy updates to the utility inventory atlas that thecity maintains, thereby taking the SUE data to a higher level. When thetechnologies used to locate belowground infrastructure were pairedwith advanced utility mapping, such as GIS and 3D GIS modeling, cityand Green Square Complex facility managers developed a utility inven-tory atlas to aid in damage prevention programs. This atlas will serve asa continually growing library for managing existing utility location dataand future data that may be collected.For more information, contact Julie Willett,GISP, McKim & Creed (tel.: 919-233-8031,e-mail:, orW. Sean Patterson, SUE project manager,McKim & Creed (tel.: 919-233-8031,e-mail: so much exact dataand information collected,the team created a GISgeodatabase to house theinformation.3Winter 2012/2013 Study
  • the complete workflow. UW’s solution is designed from a CAD userperspective for maintenance but results in a GIS output that is muchmore flexible than CAD could ever be.Standards, Standards, StandardsDid I mention standards? It turns out standards are important. Moretime and money for the project was spent on the standardization andcleanup of the CAD drawings than anything else. By defining a goodset of CAD standards and, more importantly, enforcing them, theprocess of writing code to perform automation could be accomplished.While trying to write some automation code, the unpredictable natureof the source data (CAD) turned out to be too complex to be worth theeffort. By standardizing, the custom code was much easier to write.What about BIM?When the system was redesigned, building information modeling(BIM) was not part of the picture. Since then, some models have beenincorporated into the inventory but are not fully automated yet. Thecurrent process requires exporting the “sheets” to CAD, which com-pletely overrides the existing CAD drawing. The process with BIM nowrequires a couple of manual processes, but the efficiencies of updatingin BIM more than make up for it.So How Does It Work?Unfortunately, it’s impossible to describe all the nuts and bolts ofwhat it takes to make a system like this work in a short article, but thekey to the entire process is ArcGIS for AutoCAD. ArcGIS for AutoCADprovides the functionality to create GIS feature classes within the CADdrawing itself. The end result is that the translation is not a CAD to GIStranslation but actually a feature class to feature class translation. Italso means that it doesn’t matter which “flavor” of AutoCAD is used.The GIS feature class schema from ArcSDE is replicated in CAD, whichmakes the translation simple. The translation itself is a combination ofa Python script and Safe Software’s FME. The whole process runs everyhour and is able to identify any floor plans that have changed since thelast run and only processes those drawings that have changed.Using GIS Floor Plans: The New “Basemap”The core need for the UW GIS floor plan system is the space manage-ment system, but by leveraging that initial investment and combining itwith a couple other pieces of technology, UW is taking GIS floor plansto a whole new level. One of the capabilities that has become very important for usingGIS floor plans is the Data Driven Pages system released with ver-sion 10.0 and enhanced at ArcGIS 10.1. One of the major differencesbetween traditional GIS and GIS for interior building space is thatthe floor plan itself becomes the basemap that all other data uses forcontext. Moreover, without filtering the data by building and/or floor,it is impossible to make any sense of the data. The Data Driven Pagessystem provides an excellent framework for addressing the filteringproblem. Another crucial component is the Attribute Assistant foundin the Campus Editing template. By combining Data Driven Pages withAttribute Assistant, managing floor plan-based datasets is a breeze. Reports can be created from the information that is stored in ArcGIS. ArcGIS provides an easy-to-access overview of all capital projectswith the ability to open up the CAD files associated with each project.4 Esri News for Facilities  Winter 2012/2013The Best of Both Worlds: CAD and GIS at the University of Washington  continued from cover
  • continued on page 6CornerstoneShelli StocktonGlobal Facilities Industry Manager, EsriCollaboration, Not CompetitionMore and more, I see organizations designing workflows that utilizetechnologies that best fit their business functions. And with theinteroperability functionality we find with software systems, thereis no need to choose between technologies—you can use the bestone for the job. For facilities managers, CAD or building information modeling(BIM) may be the technology of choice. This is great news for GISusers, because CAD and BIM are great data sources. Using atechnology like ArcGIS for AutoCAD ensures that CAD operatorscan stay in the environments they were trained for and understandwhile creating data that can be used for more advanced operationsand analysis of the buildings that are in their care. Adding GIS to your existing building operations and mainte-nance functions provides technology that allows you to introducegeographic information—something that’s not present in eitherCAD or BIM. Adding GIS to workflows ensures that real-world co-ordinates are used for better organization and analysis of buildingdata during the longest and most expensive phase of the buildinglife cycle—the maintenance and operations phase. Using location data, managers can better coordinate many func-tions for more cost-effective planning of workers and funds. Jobssuch as ensuring that all work orders in the same vicinity are han-dled by one worker make so much sense but can be complex tasksif the information is not maintained in a system that has access toall the data and understands where in the building that informationis located. Creating emergency routes or analyzing lighted areas or perme-able areas around buildings are other examples of tasks easilyachieved with GIS thanks to intelligent, location-aware data.The great user stories showcased in this issue of Esri News forFacilities exemplify how embracing GIS and introducing it into thefacilities workflow has brought the best of all worlds to these lead-ing organizations. And to help you get started, a tutorial is includeddescribing how to get your data from your CAD program into GIS.You can always check out more great tips from Esri staff and usersat the online ArcGIS Resources site at I hope you had an opportunity to hear your colleagues talkabout their successes at the Esri Federal GIS Conference held onFebruary 25–27, 2013, in Washington, D.C. There you were able tosee firsthand how geospatial technology can help you accomplishyour mission and make 2013 the best year possible. If you weren’table to join us, you can still view presentations and papers at . . . GIS or CAD?Is it too much to ask for both? By creating a fully automated processfor integrating CAD floor plans with GIS, UW has been able to realizethe best of both worlds. Depending on the situation, the appropriateformat is selected, but the data is exactly the same in both platforms. With the core infrastructure now in place, UW is exploring manyavenues for making floor plan-based systems more efficient and evenlooking at processes that were never cost-effective to do before.Some of these include interior building navigation, interior utilitiesmanagement, asset management linked to computerized maintenancemanagement systems (CMMS), and emergency evacuation mapping,and there are many more.For more information contact AaronCheuvront, building GIS/CAD applicationmanager, UW Capital Projects Office—Information Systems at 206-616-4489 Georeferencing campus data means that GIS analysis can be used toprovide more efficient planning around the large facility. Campus routing is available inside and outside buildings. ArcGIS for AutoCAD allows CAD operators to work within theenvironment they are familiar with.Cover Story5Winter 2012/2013
  • Integrating GIS into Your Facilities WorkflowIntroduction to GIS-Facility Integration ConceptsBy John Przybyla, PE, GISP, WoolpertGIS-centric vs. GIS-LinkedIntegrationThere are two basic approaches to integratingGIS and these other information systems—theGIS-centric approach and the more commonGIS-linked approach. These approachesdiffer in fundamental ways, and each providesadvantages and disadvantages over the other.As an organization considers what it wantsfrom GIS integration, it should first addressthis issue.GIS-centric IntegrationGIS-centric integration is one in which theGIS is the core database that stores informa-tion about the facilities, spaces, equipment,and other physical assets. This means thatthe other applications don’t store this datanatively inside their own data structures butrather reach into the GIS for this information.The huge advantage of this approach is thatthe data exists in only one location, and thereis no overhead associated with synchronizingmultiple infrastructure databases. The disadvantage of the GIS-centric ap-proach is that it requires such tight integrationwith GIS that the transactional application(CMMS, IWMS, etc.) must be written to bespecifically integrated with Esri’s GIS prod-ucts (generally to a specific version). Mostvendors of these products are reluctant to tiethemselves that tightly with a specific GIS product line.The real power of GIS can best be real-ized when it is connected to anotherinformation system to become a visuali-zation and analysis tool. GIS can exposedata in new ways, perform analyses thatprovide new understanding, and turnlarge amounts of impenetrable tabulardata into information-packed spatialimages. Transactional systems suchas CAFM, IWMS, ERP, work manage-ment (or CMMS), and enterprise assetmanagement solutions (EAMS) performessential functions for organizationsthat manage facilities. However, theygenerally lack the visual and analyticalpower that is inherent in GIS technol-ogy. Integration provides the means tounleash that power. Integration of GIS and facilities-relatedinformation systems is similar to inte-gration with other information systems.Integration of any two informationsystems requires both the basic ability ofthe two information systems to connectto and be given access to each other’sdata and use of common IDs to providea means for information in one system tobe matched to the appropriate informa-tion in the other system. However, some vendors have made thedecision that the benefits outweigh the draw-backs and have developed their products tobe fully Esri GIS-centric. Some of the leadingGIS-centric software vendors have bandedtogether to form the National Association ofGIS-Centric Systems (NAGCS); see NAGCS certifies software and applica-tions that meet the following GIS-centric performance-based criteria:•• A standard Esri GIS geodatabase as thefeature database (including for storingfeature attributes)•• Nonredundant feature data storage (noreliance on views, data mapping, databasetriggers, or “transparent” links)•• A fully user-definable feature data model(customizable without vendor support)•• A nonproprietary feature data modelformat (such as for data names, fields,tables, relationships, and other data design elements)•• Product interoperability (providingmaximum compatibility with any other GIS-centric application, including concurrent use of the feature database)•• Inherent feature data coordinate locationand connectivity (inherent in the feature orasset data model, enabling full utilizationof such spatial analysis capabilities as linearreferencing and events)•• Feature data creation and maintenanceusing Esri’s ArcGIS software. NAGCS’s main goals are to provide enter-prise GIS solutions that promote interoper-ability, open standards, and shared-databaseapproaches among GIS-centric software. As aresult, NAGCS software provides both a highlevel of GIS integration and interoperabilitybetween applications. However, there are only a limited numberof vendors of facilities-related transactionalproducts that are GIS-centric. So, for manyusers, GIS-linked choices must be considered.6 Esri News for Facilities  Winter 2012/2013
  • GIS-Linked IntegrationIn a scenario where facilities managementsoftware is not GIS-centric, it must be linkedto the GIS via the use of common key IDs.This is because each area, piece of equip-ment, or asset is represented separately inthe computerized maintenance managementsystem (CMMS)/CAFM application databaseand in the GIS database. The linking IDs couldbe user-based, or computer generated andinvisible to the user, but in either case, theymust be kept synchronized. This can be ahuge challenge as items are added, moved,and decommissioned over time, becauseedits must be made in both systems at ap-proximately the same time for the systems toremain in sync. This approach, known as GIS-linked inte-gration, is actually much more popular thanGIS-centric integration:•• It allows the CMMS/CAFM/etc. system tobe implemented even if no GIS exists.•• It gives the CMMS/CAFM/etc. softwarevendor more control over the data modeland other integrations (energy monitoring,ERP, etc.). The GIS-linked approach results insignificant operational challenges in keepingthe two space/equipment/asset databasessynchronized. Typically, these systems requirethe development of tools to autopopulateone system from the other, check that recordsexist in both systems, and discover items thatexist as orphans in one or the other. However,these tools are only as valuable as the efforttaken to develop the proper workflows anduse them operationally on a continuous basis.Since maintenance of these two datasetsoften falls to differing staffs within an organi-zation, this problem can often be very difficultto overcome and, in many organizations, is thebiggest single stumbling block to successfulintegration of GIS and facilities managementsoftware.Integration Use Cases for CMMS/EAMSThere are multiple opportunities to enhancethe functionality of CMMS/EAMS applicationswith GIS. These opportunities generally fallinto two major categories—using GIS to deter-mine where work will be performed and usingGIS to manage the work and report results.Using GIS to Determine WhereWork Will Be PerformedGIS can provide a significant operational ad-vantage to the process of determining wherework will be performed. There is a series ofuse cases that incorporate typical map-basedtools that operate from within the CMMS/EAM application and add the following GIScapabilities:Selecting Physical Assets for WorkThere are many ways in which GIS can beused to select the assets where work will beperformed. GIS can perform spatial searchesthat can locate features by address, streetintersection, coordinates, and so on. GIS canalso locate features via tabular and/or spatialattributes, such as locating all manholeswithin a floodplain. With the capability ofmodern geometric networks, GIS can even beused to perform trace-based selections, suchas locating all the features that are upstreamor downstream of a specific point. GIS features and objects can be usedtogether to perform an asset search, suchas selecting all the motors (objects) within aspecific pump station (feature). The powerand flexibility of the underlying geodatabasedesign will define the degree to which theseselections can be performed.Creating Service Requests, WorkOrders, or InspectionsOnce one or more assets are selected, thenext step is to indicate the work to beperformed. In a nonintegrated CMMS, oftenthe work is determined first, then the locationor asset is defined. With GIS integration, thisworkflow is often reversed, with the initial stepData ModelingWhen implementing an Esri GIS, developinga data model that accurately and completelyabstracts the real-world elements into GISfeatures is of critical importance. Fortunately,through the efforts of Esri staff and a largeuser community, a baseline data model forfacilities has been developed and is availableon the Esri website. The Buildings and InteriorSpace Data Model (BISDM), which is availableat, provides a very goodstarting point for modeling buildings, floors,spaces, equipment, and other elements withinGIS in such a way that it supports integrationwith GIS and facilities management systems.Like other Esri data models, BISDM is notintended to be a finished product that willsupport the needs of all users; rather, it is awell-conceived template that can be a start-ing point for refinement based on the specificneeds of any organization. The BISDM model supports the use ofGIS features to represent items that wouldtypically be shown as separate point, line, orpolygon features and the use of GIS objectsto support items that would typically not beshown as graphic figures but would be at-tached through a tabular key to a feature. Thisallows modeling of facilities to any level ofdetail depending on the needs and data thatmight be available. For instance, in modelinga heating, ventilation, and air-conditioning(HVAC) system, an air handling unit could bemodeled in the GIS as a feature, and the as-sociated equipment that must be maintained(blowers, dampers, filters, etc.) could be mod-eled as objects and attached to the featurevia a relationship. In addition to integration with facilitiesmanagement systems, BISDM is also de-signed to support integration with other infor-mation systems. It was specifically designed tobe extended to allow importation of data atvarying levels of detail from BIM.continued on page 87Winter 2012/2013 Spotlight
  • being the selection of one or more assets,then determination of the work. This methodallows for precise matching of the kinds ofwork that are appropriate for the type of assetwith minimal effort on the part of the user. Another powerful feature of GIS integra-tion is the ability to select multiple featuresfrom the map to perform a single activity(e.g., inspect all the street signs in a givenneighborhood) or to select multiple featuresand autocreate individual activities for each(e.g., perform a pressure test of each firehydrant within a district and report the resultsindividually).Using GIS to Manage the WorkGIS is a powerful tool to manage CMMSactivities. It can be used to perform a myriadof both spatial and tabular reporting, suchas “show the locations of all the open workorders in my sector,” or “show all the surfacerestoration work orders and color-codethem by age.” If the GIS is integrated with anintelligent vehicle reporting (IVR) system, boththe location of the work and the organiza-tion’s vehicles can be shown on a map in realtime. And of course, the GIS can be used as aquery tool to select the appropriate data forgenerating tabular reports. With a sophisticated integration of GIS,CMMS, and customer information systems(CIS), even more sophisticated GIS queriescan be developed, such as “show the valvesthat will have to be closed to isolate this mainbreak and generate a report of all the custom-ers that will be impacted.” These advancedqueries fully leverage both the analytical andintegration power of GIS technology.Integration Use Cases for CAFM or IWMSWhen integrating a CAFM or IWMS withGIS, additional use cases apply. These mightinclude those discussed below.Linking to Tenant/Leasing DatabasesCAFM/IWMS systems generally manageinformation regarding tenants and leasesin a series of transactional tables. In somecases, the CAFM system includes CAD-basedspatial representation of spaces, color codedby tenant or another indicator. However, thisdata is typically presented in a highly con-strained view, consisting of only one level ofone building, with typically only one thematicoverlay at a time. By linking the full power ofGIS to this data, much more power and flex-ibility can be exposed, including the ability todisplay multiple floors in 3D GIS, see multiplebuildings within their context, and displaymultiple thematic layers simultaneously in asophisticated fashion.Space/Move Management ToolsThe real power of GIS comes to the fore withthe development of tools to assist in spacemanagement and move management. Thepotential use cases for such tools includequeries that work across space and time, suchas, “show all the leasable spaces of morethan 500 square feet that will be availablewithin the next year that are within 200 feetof a Starbucks,” or “show where there will becontiguous free space of at least 2,000 squarefeet that will be available from June 1 toSeptember 30 for temporary relocation.”More sophisticated applications can bedeveloped that use algorithms to developoptimized space allocations based on adja-cency and efficiency benefits. Other specificexamples can be developed based on theneeds of a specific organization.Wayfinding and RoutingOther GIS capabilities that support facilitymanagement are those related to wayfindingand routing of pedestrians. The potential usecases include simple routing between twopoints, advanced routing based on handicaps(ADA-compliant routes, routes optimized forthe blind), security planning, evacuation rout-ing, and emergency planning.Integrating GIS into Your Facilities Workflow  continued from page 7Integration Use Cases for ERPand Asset ManagementThere is an additional set of use cases thatapply to the integration of GIS with enterpriseresource planning (ERP) and asset manage-ment systems. These include the following:Integrating GIS with Facility ConditionAssessment DataFacility condition assessments are oftenperformed to document deficiencies inexisting facilities and equipment and developestimates of effort needed to remedy thedeficiencies. Data from these efforts, ifcaptured in a way that can be linked to spatialfeatures, can then be displayed within GISand analyzed spatially.Using GIS to Develop Asset Life Cycleand Repair/Replacement CostsThe combination of spatial and tabular GISdata (age, condition, environmental setting,etc.) can be used as the foundation for thedevelopment of tools to predict asset lifecycle, probability of failure, and consequenceof failure, leading to the calculation of risksassociated with each feature. This informa-tion can then be used, along with projectedcosting information, to develop predictions oflong-term operational costs and ultimately tofacilitate capital improvement planning.8 Esri News for Facilities  Winter 2012/2013
  • Discover, Organize, and ShareWhen critical, time-sensitive decisions need to be made regarding thestatus of facility assets, you don’t want to get stuck trying to find the rightmap or application. The ArcGIS for Facilities portal can be used over thepublic Internet or on premises to discover, organize, share, and utilizefacility mapping resources specific to a particular facility’s life cycle activity.You can easily discover helpful geospatial data resources, build and shareintelligent maps, and collaborate in public and private groups.Mapping and Analyzing Your PortfolioHave you ever considered that where your building assets are locatedmay affect their performance? Proximity of assets to location-basedvariables, such as physical geography, geology, climate, transitnetworks, and amenities, can impact portfolio performance. ArcGIS forFacilities provides an atlas of freely available map templates designedto improve portfolio performance problem solving and decisionsupport. These map templates are supported by a foundational realproperty portfolio data model. This allows the end user to easily setup, filter, and map meaningful portfolio attributes. The map templatesalso provide access to a variety of basemaps, preconfigured symbolsfor assets at a variety of scales, and helpful pop-up windows that helpreveal asset performance patterns and trends.Campus and Building Performance MappingArcGIS for Facilities provides freely available campus and building mapand application templates as well as supportive data models and work-flows. These resources are designed to help facility and building manage-ment professionals quickly and easily implement a foundation level offacility mapping capabilities. Map and application templates are providedfor desktop, web, cloud, and mobile computing environments. ArcGISfor Facilities resources are available in nine different modules. Currentmodules supported include Portfolio Management, Planning and SiteSelection, Space and Move Management, Safety and Security, and Energyand Sustainability. Future modules to be supported include EmergencyManagement, Operations and Maintenance, Environmental Compliance,and Work Order Management. In addition to resources found in eachmodule, Esri also provides a core set of facility map and application tem-plates at the ArcGIS for Facilities group at These intelligentmapping resources are designed to help improve operational awarenessand decision support, reduce the time and cost required to solve prob-lems, and minimize unnecessary and sometimes harmful risks.Maintain Facilities and Grounds DataThe Campus Editing template consists of a preconfigured ArcMapediting map, additional editing tools, and a set of editing workflows formanaging building, interior space, and related exterior campus data.It is an editor that can be used by mapping technicians in a college oruniversity, private corporation, or public works agency to streamlinethe collection, maintenance, and use of asset information. This template includes the following:•• A multiscale ArcMap document designed for editing•• An Editing toolbar add-in to your ArcGIS for Desktop Advanced or ArcGIS for Desktop Standard installation•• The local government geodatabase with sample data from the Esri Redlands campus The Campus Editing map can be used to capture interior and/orexterior assets on a university or business campus. It can also be usedby government agencies to capture these same assets in a downtownarea or on a government complex or military base. These interior and exterior assets are the foundation for a variety ofdesktop, mobile, and web mapping applications deployed to supportfacilities management, education, public works, planning, and militarybusiness needs. This editing map supports two data management workflows, whichcan be optimized to support the format of your facilities source dataand used to create and/or import interior and exterior features. Forexample, there are workflows that help you do the following:•• Add exterior facilities and assets on your campus using high-resolution imagery as a guide•• Add buildings, floors, and interior spaces using a georeferenced scan of a building floor plan as a guide Additional detail on each of these workflows can be found in theCampus Editing Workflow Tutorial provided in the Documentation folder. The Campus Editing template also includes an add-in called theAttribute Assistant. The add-in is an editor extension that uses a seriesof predefined methods to automatically populate attributes when youupdate and/or add new campus interior or exterior features to thegeodatabase. For example, one method will automatically populatethe name of a building’s FacilitySite ID by intersecting the Facility Sitepolygon feature it resides within. Other methods will help maintain theintegrity of your campus data by populating the last editor and lastupdate date on each feature.Visit ArcGIS for Facilities at for Facilities Portal This demo from Esri business partner R&K Solutions shows how ArcGIScan assist campus managers with facilities budget and forecasting.9Winter 2012/2013
  • Listen to New PodcastsVisit to hear the latest Speaker and InstructionalSeries podcasts. Here’s a glimpse of what you’ll find:Speaker SeriesNASA Langley Uses GIS for Facilities ManagementBrad Ball, GIS team leader at NASA Langley Research Center,discusses the use of GIS for managing facilities at NASA Langley.Become a FanJoin thousands of others from around the world in an online community on Facebook and Twitter. Check out these Facebook pages:•• Official Esri UC•• Official Esri Developer Summit•• GIS Day Follow Esri and participate in conversations on Twitter with thesehashtags: #Esri, #EsriUC, #EsriMobile, and #ArcGIS.•• Follow Esri News for Facilities editor Karen Richardson: @mudmoEsri VideoTune in to the latest videos by visiting ResourcesVisit to find the information you needincluding help documentation, tutorials, videos, ArcGIS templates,models, and scripts.Attend a Free Online Training SeminarLive training seminars bring the GIS instruction you need to yourdesktop. Technical experts lead these hour-long sessions, whichare streamed live. Should you miss the interactive presentation, you can access the recording online. Visit for more information.Esri OnlineThe Esri FederalGIS Conference inWashington, D.C. washeld February 25–27,2013 and includedpresentations andpapers and the latestnews on technologicaladvancements in GIS.For three days, govern-ment workers were able to learn, network, and take part in unmatchedopportunities. More than 100 conference sessions, including technicalsessions led by experts and user sessions focused on case studies andbest practices and FederalDevGo sessions just for developers wereheld. New ArcGIS for National Government sessions showcasing Esri’scomprehensive government solutions and Federal GIS Solutions EXPO,featuring products and services from more than 70 government solu-tions providers, were available for attendees to discover. Sessions and user presentations focused specifically on facilitymanagement in the federal space. Technical workshops focused onportfolio management and planning, operations management, andsafety and security. Attendees learned how federal agencies areimplementing new technologies to better track and assess their realproperty in an effort to reduce costs, increase resource productivity,and more effectively balance their portfolios. GIS is helping agencies improve these processes with innovativeQA/QC of data, problem solving and decision support capabilities.Workshops highlighted Esri solutions for real property managementincluding ArcGIS for Facilities resources, as well as Community Analyst,which helps agencies with site selection and resource planning throughanalysis of geodemographic data at user defined geographies. Severalworkflows that users can adopt were highlighted that address whole-agency, as well as facility-specific, portfolio assessments. Workflowsincluding planning and impact studies for objectives such as effectivelylocating new telework centers and community impacts of disposing ofunderutilized, excess property were discussed. Analysis, mapping, andreporting of key real property metric and performance indicators, aswell as the underlying real property data models were covered.User papers and technical presentationsare online and can be viewed at, D.C. wasthe venue for the latestin Government GIS10 Esri News for Facilities  Winter 2012/2013
  • For engineers and planners who use AutoCAD to construct andmaintain drawings of infrastructure and utilities, Esri’s latest releaseof ArcGIS for AutoCAD simplifies the communication of informationbetween the CAD and GIS platforms. ArcGIS for AutoCAD is a freeplug-in that allows users to access, create, edit, and share GIS datainside AutoCAD. Through ArcGIS for AutoCAD, GIS and CAD userscan share information throughout an organization without costlyadd-on software, conversion, or complex workflows. Most notably,ArcGIS for AutoCAD users with read/write access to ArcGIS for Serverfeature services can now edit geodatabases through AutoCAD. ArcGIS for AutoCAD is the interface between ArcGIS and AutoCAD.Through this interface, AutoCAD users can access all the data content,sharing, and data management options available in ArcGIS. AutoCADfiles created with ArcGIS for AutoCAD include the GIS data storedcompletely within them and are directly usable as ArcGIS datasets.The advantages of using this free plug-in are numerous: workflowsare faster, duplicate efforts are eliminated, and staff throughout theArcGIS for AutoCAD:Maximize CAD and GIS across the EnterpriseFree, New Version Availableenterprise become more empowered in their daily work with thisadded access. ArcGIS for AutoCAD users can do the following:•• Edit ArcGIS geodatabases through a feature service•• Add Esri map and imagery services, such as from ArcGIS Online•• Add maps from enterprise or cloud servers•• Navigate within drawings by using a street address•• Create ArcGIS feature classes in AutoCAD•• Extract GIS data from feature services Also, AutoCAD 2010/2011/2012 (32 bit and 64 bit) systems are supported.To learn more about ArcGIS for AutoCAD and download it free, visit Use ArcGIS for AutoCAD to access a geolocation service and locate place-names in your drawing.11Winter 2012/2013
  • PresortedStandardUS PostagePaidEsri380 New York StreetRedlands, California 92373-8100  usa30-day free trial: your own map from maps published by other users is just one of many ways to takeadvantage of the rich collection of data and resources ArcGISSMOnline makes available to you.Welcome to the new frontier in geographic information systems.ArcGIS OnlineCopyright © 2012 Esri. All rights reserved.30-day free trial: your own map from maps published by other users is just one of many ways to takeadvantage of the rich collection of data and resources ArcGISSMOnline makes available to you.Welcome to the new frontier in geographic information systems.ArcGIS OnlineMaps made better.(Some assembly required.)Copyright © 2012 Esri. All rights reserved.133568  QUAD9.3M3/13tk