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Living on the Bleeding Edge of        Collection DevelopmentElectronic Resources & Libraries 2010             February 3, ...
Presenters• Diane Carroll   Head of Collections, Washington State    University Libraries   carroldi@wsu.edu• Kittie Hen...
The Situation• Washington State   • 6-8% of the serial  University               collection dollars  Libraries collection ...
The Mission• WSU Libraries mission has not changed• The library still needs to fill the information requirements of the WS...
Response                       Configure subscription  Create a serials                          agent profiles- decision ...
Serials Decision Database - Collection Development                            (B)                         (Order    (C) Lo...
Building the Serials Decision DatabaseIntegrated Library System   Web of Science• Title (A)                 • Number of WS...
Building the Serials Decision DatabaseILLiad (G)                Calculated• Interlibrary loans      • Priority of the titl...
Values that Drive Selection Decisions                                  High Use   Medium Use   Low UsePriority            ...
Communication• Two examples of how the serials decisions  database can be reformatted for faculty input• Hum/Soc – request...
WSU Landscape• WSU – Land grant institution with employees    geographically dispersed across the state and at four    loc...
EBSCO Landscape• WSU Accounts had been established  separately over time.• Account parameters reflected local needs at  th...
The Way It Was …..Account structure in       Example:  2008                     SF77700-00 used for• One account for each ...
Realignment of Pullman AccountsAccount structure 2009      • 00 = WSU All IP• Subaccounts associated        addresses  wit...
Realignment of all WSU campusesAccount structure 2010      • 00 = WSU All IP• Subaccounts associated        addresses  wit...
Communications with vendor                                              Account ReconfigurationWSU ERM             Subscri...
The Umbrella Account
Leveraging data in agent database  • Bibliographic Data  • Access and Registration Information  • License Details  • Payme...
Serials Decision Database - Collection Development                            (B)                         (Order    (C) Lo...
Access and Registration
Access and Registration
License Details
License Details
Summary Cancellations create the opportunity to really  understand post-cancellation access rights. After the hard work ...
A work in progress• Collections are always a work in progress, each year adjusting and fine-tuning the process in response...
Presentation and Materials• http://www.electroniclibrarian.org/erlwiki/Program# Wednesday.2C_February_3• http://www2.ebsco...
Thank You!• Diane Carroll   Head of Collections, Washington State University    Libraries   carroldi@wsu.edu• Kittie Hen...
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Living on the Bleeding Edge of Collection Development

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The easy decisions have been made; the formats have been flipped when possible. Now what? This program will discuss using the serials decision database to guide collection managers through realignments, interacting with agents and planning for the collection challenges yet to come.

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Transcript of "Living on the Bleeding Edge of Collection Development"

  1. 1. Living on the Bleeding Edge of Collection DevelopmentElectronic Resources & Libraries 2010 February 3, 2010
  2. 2. Presenters• Diane Carroll  Head of Collections, Washington State University Libraries  carroldi@wsu.edu• Kittie Henderson  Director, Academic and Law Divisions, EBSCO Information Services  kittieh@ebsco.com
  3. 3. The Situation• Washington State • 6-8% of the serial University collection dollars Libraries collection are canceled every budget has been year depending on flat since 2007 inflation ($240,000• Positions in to $320,000). Technical Services • No relief expected are not filled
  4. 4. The Mission• WSU Libraries mission has not changed• The library still needs to fill the information requirements of the WSU research, teaching and outreach efforts
  5. 5. Response Configure subscription Create a serials agent profiles- decision database umbrella account Financial Challenges Collection Leveraging data indevelopment decision vendor database based on use
  6. 6. Serials Decision Database - Collection Development (B) (Order (C) Location records, from order (A) Bib record, subscri records; format (D) Licenses Subscription agent, ption from ERM and and (H) Web of Science, agent, subscription subscription (E and F) ISI Web of Publishe (I and J) Interlibrary loan, etc ERM agent agent Science (G) ILLiad r data Calculated Priority (1 = Post- WSU WSU Cited ILL 2008 High; Current cancellation Authored papers from 1>15; 3< Use stats 2 = Med; 2009 1/28/2009 Sample subscri Campus Library rights papers from 2006-08 (ISI) 10 (1997 in 2008 3 = Low; SDDWSU Serials Decision ption in location and (Perpetual 2006-08 (ISI) (5 or more; to (1>250; 4 = no Journal Database 2009 format access) (1>10; 3<5) 1>40; 3<10) present) 3<40) data) cost/useADL on the Frontline : HollTerr-Prt and EBSCO: NoPublished By the Anti- online via Ethnic archivalDefamation League Current NewsWatch access 2 3 $13.30 Sage:Administration and Internet via ElectronicSociety Current SAGE 2007-2009 2 5 68 2 $11.26 Atypon: Need to research; HollTerr-Prt and EBSCOhost: online via Atypon No archival Johnson access;Administrative Science Graduate School, JSTOR:Quarterly Current Cornell University Electronic 1 116 902 1 $0.26
  7. 7. Building the Serials Decision DatabaseIntegrated Library System Web of Science• Title (A) • Number of WSU• Subscription status authored papers (E) (B) • Number of papers• Location of print, cited by WSU’s format and ejournal authors (F) provider (C)• Post cancellation rights (D)
  8. 8. Building the Serials Decision DatabaseILLiad (G) Calculated• Interlibrary loans • Priority of the title (I) borrowed (ILLiad) • Cost per use (J)Commercial source or publisher• Ejournal download use data (H)
  9. 9. Values that Drive Selection Decisions High Use Medium Use Low UsePriority (1) (2) (3)Number of WSU authoredpapers from 2006 to 2008 (Webof Science®) >10 5 to 10 <5Number of WSU cited papersfrom 2006 to 2008 (Web ofScience®; 5 or more) >40 10 to 40 <10Full text/PDF download usage >250 40-250 <40Interlibrary loan requests overthe last 12 months (1997 topresent) >15 5 to 15 <5
  10. 10. Communication• Two examples of how the serials decisions database can be reformatted for faculty input• Hum/Soc – request faculty prioritize each title• Science-proposed cancellation list for faculty review
  11. 11. WSU Landscape• WSU – Land grant institution with employees geographically dispersed across the state and at four locations• Each library has its own budget, but our collection is cooperatively shared and developed• Not all publisher recognize that WSU is one institution so some eResources are not available to all campuses.• WSU made 5 major corrections to IP address in 2009 where hundred’s of providers needed to be notified
  12. 12. EBSCO Landscape• WSU Accounts had been established separately over time.• Account parameters reflected local needs at the time as opposed to current system needs.• IP addresses and contact information sent with orders.
  13. 13. The Way It Was …..Account structure in Example: 2008 SF77700-00 used for• One account for each Pullman titles in all regional library with formats independent and account structure • Inaccurate IPs associated with titles• Accounts were not aligned with IP ranges available to all campuses
  14. 14. Realignment of Pullman AccountsAccount structure 2009 • 00 = WSU All IP• Subaccounts associated addresses with correct access IP • 01 = Pullman IP ranges addresses• Establishment of an • 06 = Exceptions umbrella account so all  No IP addresses sent campuses can see all • 30 = WSU All IP WSU subscriptions addresses for titles with customized pricing • 32 = Pullman customized pricing
  15. 15. Realignment of all WSU campusesAccount structure 2010 • 00 = WSU All IP• Subaccounts associated addresses with correct access IP • 01 = Vancouver IP ranges for all campuses addresses accounts • 06 = Exceptions• Subaccounts mirror  No IP addresses sent Pullman account • 30 = WSU All IP addresses for titles with customized pricing • 32 = Vancouver customized pricing
  16. 16. Communications with vendor Account ReconfigurationWSU ERM Subscription Agent information merged into the Serials Decision Database NEW Site EBSCODefinition Agent NEW Agent Subscri or Print Agent Title Account ACCOUNT Subscriber ber ILS only Agent Title Name - FY09 Number Number NUMBER Code Code Format number WSU ADMINISTRATIVE THEORY & Print +Vancouver PRAXIS - PRINT + ONLINE 013-605-688 SF37588-00 SF37588-01 AA VA Online ADULT EDUCATION WSU All QUARTERLY - ONLINE 014-253-504 SF77700-30 HO Online o2857923 WSU ADVANCED MATERIALS Pullman RESEARCH - ONLINE 014-835-754 SF77700-00 SF77700-01 Online 3528923
  17. 17. The Umbrella Account
  18. 18. Leveraging data in agent database • Bibliographic Data • Access and Registration Information • License Details • Payment Information • Order History
  19. 19. Serials Decision Database - Collection Development (B) (Order (C) Location records, from order (A) Bib record, subscri records; format (D) Licenses Subscription agent, ption from ERM and and (H) Web of Science, agent, subscription subscription (E and F) ISI Web of Publishe (I and J) Interlibrary loan, etc ERM agent agent Science (G) ILLiad r data Calculated Priority (1 = Post- WSU WSU Cited ILL 2008 High; Current cancellation Authored papers from 1>15; 3< Use stats 2 = Med; 2009 1/28/2009 Sample subscri Campus Library rights papers from 2006-08 (ISI) 10 (1997 in 2008 3 = Low; SDDWSU Serials Decision ption in location and (Perpetual 2006-08 (ISI) (5 or more; to (1>250; 4 = no Journal Database 2009 format access) (1>10; 3<5) 1>40; 3<10) present) 3<40) data) cost/useADL on the Frontline : HollTerr-Prt and EBSCO: NoPublished By the Anti- online via Ethnic archivalDefamation League Current NewsWatch access 2 3 $13.30 Sage:Administration and Internet via ElectronicSociety Current SAGE 2007-2009 2 5 68 2 $11.26 Atypon: Need to research; HollTerr-Prt and EBSCOhost: online via Atypon No archival Johnson access;Administrative Science Graduate School, JSTOR:Quarterly Current Cornell University Electronic 1 116 902 1 $0.26
  20. 20. Access and Registration
  21. 21. Access and Registration
  22. 22. License Details
  23. 23. License Details
  24. 24. Summary Cancellations create the opportunity to really understand post-cancellation access rights. After the hard work of deciding cancellation and notifying agent, changes are need to ERM and OPAC.
  25. 25. A work in progress• Collections are always a work in progress, each year adjusting and fine-tuning the process in response to current situation.
  26. 26. Presentation and Materials• http://www.electroniclibrarian.org/erlwiki/Program# Wednesday.2C_February_3• http://www2.ebsco.com/en- us/InfoProfs/academic/Pages/budgetingtools.aspx
  27. 27. Thank You!• Diane Carroll  Head of Collections, Washington State University Libraries  carroldi@wsu.edu• Kittie Henderson  Director, Academic and Law Divisions, EBSCO Information Services  kittieh@ebsco.com
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