The situationInformation location by employees is a majortime consumer for businesses Most users store their documents in folders on their hard disk or on the company networkTherefore, searching for a document createdby someone else can take a significantamount of time
More ProblemsCollaboration is also made difficult withthis method of storing files – Documentsmust be constantly forwarded Unstructured workflow processes take place in organisations every day i.e. annual leave applications, expense submissions
Research showsTogether, the Fortune 500companies lose an average of$12bn (€9bn) per year to inefficientdocument management structure(Gartner, U.S.) Knowledge workers spend more than 25% of their time searching for information (IDC/Accenture)
Research showsThis amounts to $4,800 (€3,500) worthof their time annually just searching fordocuments (Gartner, U.S.) When looking for documents, 71% of employees trawl the corporate network, 60% send an email / IM requesting to have it sent and 35% call someone (Recommind)
What to doWith the right document management platform alldocuments and digital assets are stored in shareddepositories and are extremely easy to find Structured workflows can be automated by SharePoint and normally prove to be a godsend in terms of freeing up employee timeEmployees can collaborate easily on documentswithout having to email multiple versions backand forth
What to chooseSharePoint 2010 is the ultimatedocument management, search andcollaboration platformIt’s unique meta-tagging system makescategorising and finding information easy Collaboration sites can be created within the platform providing teams an area to share information freely and easily The workflows allow everyday tasks such as expense claims and annual leave requests to be automated, freeing up employee time
User benefits Work better together – Collaboration has been made much easier Work faster – Workflows free up manager time due to dealing with fewer tasks and less paperWork smarter – Documents are extremelyeasy to find, even in a large organisation Work anywhere – Get access to your SharePoint files from anywhere, be it home, or on the road
IT benefitsBe more productive – Easy to use centraladministration web site, with new capabilitiesto manage and monitor your SharePointfarm Unified scalable infrastructure - Single, scalable infrastructure that allows better control over server resources
IT benefitsFlexible deployment options - Set documentand item-level security. Set top-down policies forbetter content recovery and users, groups, andteam workspace site administration Better controls - for site life-cycle management, site memberships and permissions, and storage limits
Contact UsDon’t just take our word for it though.Sign up at our website and use it now! • Tweet us @ERS_Solutions Phone us on (00353) 1885 9500• Our website: SharePoint 2010
Choosing ERS• We’ve migrated many clients successfully to SharePoint both on premise and in the cloud• We will provide engineers onsite to manage a migration to SharePoint• We have tools to automate the migration of data to make things easier for you• We provide advice on maximizing your investment in SharePoint 2010 and development of our own solutions based on it for you
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