Work acceptancejan2013
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Work acceptancejan2013

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    Work acceptancejan2013 Work acceptancejan2013 Presentation Transcript

    • +US Army Corps of EngineersBUILDING STRONG®
    •  Purpose Process ► USACE PMBP – Work Acceptance ► ERDC PROC 1000 PSWABUILDING STRONG® Innovative solutions for a safer, better world
    •  This procedure establishes the process by which U.S. Army Corps of Engineers (USACE) ERDC will accept a project of greater than $50K requested by a customer.BUILDING STRONG® Innovative solutions for a safer, better world
    • BUILDING STRONG® Innovative solutions for a safer, better world
    •  PI initiates a draft proposal and forwards to Lab Director designee  Lab Director designee will follow the same guidelines as SWEPRS  <$500K Branch Chief  $500K-$1M Division Chief  >$1M Lab DirectorBUILDING STRONG® Innovative solutions for a safer, better world
    •  Lab Director designee makes final determination on work scope/appropriateness for Lab’ and ERDC’s mission and coordinates with other ERDC labs. (4)  If work is outside of ERDC’s mission, work request and draft proposal sent to ERDC Director or designee for final assessment and customer contact to decline work.BUILDING STRONG® Innovative solutions for a safer, better world
    •  Lab Director designee  Determine appropriate agreements, i.e., MOA, MOU, Interagency Agreement, CRADA, etc. working with Office of Counsel.  Coordinate with ERDC partners  Develop PDT  Determine all anticipated costs for work project  PSWA part 1 complete  Approves proposal for submission to Customer (SWEPRS)BUILDING STRONG® Innovative solutions for a safer, better world
    •  Upon notification by customer of intent to fund  If burden exemption is required, approval must be obtained from the ERDC Director  PSWA part 2 completed, providing documentation for actions and information to this point  Lab management chain of command approval of the completed proposal, and documented in the completed PSWA, provides authority to accept work and funding. BUILDING STRONG® Innovative solutions for a safer, better world
    •  Lab Director designee notifies the customer of capability to perform work, and notifies responsible parties that funding may be accepted and programmed.  Once work and funds acceptance has taken place, formal Project Management Plan (PMP) will be developed from PSWA informationBUILDING STRONG® Innovative solutions for a safer, better world
    •  If proposed work is determined to be outside of the ERDC mission, insufficient ERDC or ERDC-contracted resources are available, or if no Agreement Document is available to provide legal and agreeable authorities between the proposed sponsoring agency and the ERDC, the ERDC Director or their designee will be notified and provided the proposal and PWSA, for determination to decline the work request. The ERDC Director or designee will decline work request and notify proposed sponsoring agency of this decision.BUILDING STRONG® Innovative solutions for a safer, better world
    •  A template incorporated into the ERDC Work Acceptance process and PROC 1000 for standardized documentation of initial data on potential projects for acceptance.BUILDING STRONG® Innovative solutions for a safer, better world
    • BUILDING STRONG® Innovative solutions for a safer, better world
    •  https://team.usace.army.mil/sites/ERDC/PDT/ pswa/default.aspxBUILDING STRONG® Innovative solutions for a safer, better world
    •  Add capability to include PSWA as an attachment in SWEPRS Determine overlap with PSWA/PMP/SOW and determine ways to combine requirements to minimize burden on team Work with PSWA designer to improve formBUILDING STRONG® Innovative solutions for a safer, better world
    •  DPW-Vicksburg: Primary POC - Craig Prevost, Alternate POC - Tony King, Generic email address - DPWv@usace.army.mil Safety-Primary POC: Jerry Haskins: Jerry.W.Haskins@usace.army.mil, Alternate POC: John Lindigrin: John.A.Lindigrin@usace.army.mil, Generic email address(es): Safety@erdc.usace.army.mil Security-Primary POC: Linda D. McGowan, Alternate POC: Billy R. Crabtree, Email Address: SecurityERDC@usace.army.mil ERDC Contracting-Primary POC: Deannda Sontag, Alternative POC: Greg Denman, Generic email address (ContractERDC@usace.army.mil)BUILDING STRONG® Innovative solutions for a safer, better world
    • Related Procedures  USACE PMBP – Work Acceptance (PROC1000) QMS Procedure for Request for Service Contract Approval (Draft) ERDC QMS 11500 Overhead Burden ExemptionsBUILDING STRONG® Innovative solutions for a safer, better world
    • References  ERDC Standard Operating Procedure (SOP): Laboratory Projects Statements of Work (CP 70-1-1), February 2012  The Geotechnical and Structures Laboratory (GSL) Project Management Process Guide Project Management Guidance for GSL Project Managers and Principal Investigators, November 2010 ER 5-1-10, Corps-Wide Areas of Work Responsibility ER 5-1-11, U.S. Army Corps of Engineers Business Process CR 37-1-4 SOP: Overhead Burden ExemptionsBUILDING STRONG® Innovative solutions for a safer, better world
    • QuestionsBUILDING STRONG® Innovative solutions for a safer, better world