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Annelies de Mey - Moving the MAS-collections
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Annelies de Mey - Moving the MAS-collections

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  • 1. European Registrars Conference 2010 – Moving the MAS-collections Annelies De Mey, move coordinator
  • 2. INTRODUCTION  1 new museum (MAS) opening May 2011; uniting the collections from the Ethnographic, Maritime and Folklore museum  400.000 objects moving from the 3 old locations to the exhibition halls of the MAS and 3 different depots   reduced to 40.000 individual objects and bulk packagings (containing permanently packed paper and smaller objects)   most objects registrated in Adlib-database  Adlib developped a system to automatically process all the movements of objects in the registration database (Adlib)   working online : real-time processing   using barcodes and barcodescanners : museumtrackers   differentiating objects, packages and locations   implementing a hierarchy in the (new) packagings database
  • 3. LABELING OBJECTS, BOXES AND LOCATIONS
  • 4. PRACTICAL EXPERIENCE  multiple scanning: while packaging (objects and boxes), transporting, unpacking and placement in new location   offering monitoring opportunities   ‘lost’ objects   the amount of objects packed in box is shown on scanner   object information – packages information   the location history and packaging history in adlib shows the itinerary of an object  special museum staff for guidance and follow up   courses organised to instruct the museum staff and art-handlers   strict controls during packaging, transporting, …  our own ‘Adlib’ computer expert on call to solve emerging problems and adjust the software when needed
  • 5. UNPACKING - USING THE MUSEUMTRACKER
  • 6. LOCATION ADMINISTRATION IN THE ADLIBDATABASE
  • 7. LOCATION ADMINISTRATION IN THE ADLIBDATABASE
  • 8. LOCATION ADMINISTRATION IN THE ADLIBDATABASE
  • 9. LOCATION ADMINISTRATION IN THE ADLIBDATABASE
  • 10. PRACTICAL EXPERIENCE  user-friendly museumtracker and software  small margin of error (in normal use and with close follow up)  stable wifi necessary (strong preference for working online)  fast : ‘transport’ of a box with 100 items processed in less than 60 seconds  the necessary treatments, future location, … are shown on the museumtracker while scanning the barcodes of objects or packagings  replaces transport lists and indications on the packagings themselves  useful in the regular depot operations  museum staff and art handlers (Hizkia Van Kralingen) are all very enthousiastic
  • 11. SCREEN SHOT OF MUSEUMTRACKERnecessary treatments and future location are shown on the screen of the museumtracker while scanning the object barcode