Laura Celia - How to find a needle in a haystack

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Laura Celia - How to find a needle in a haystack

  1. 1. Implementation of RFID as an improvement in the management of a scientific collection: the case of Institut Català de Paleontologia [email_address]
  2. 2. 1. Paleowhat?? ICP presentation 2. Our scientific collection 3. Our problems are your problems 4. Tracking the collection: solutions 5. Looking for providers 6. Application of RFID in the ICP
  3. 3. 1. Paleowhat?? ICP presentation Institut Català de Paleontologia Government of Catalonia (Research department) Heir of an older Institut, created in 1969 We are a research centre, not a museum www.icp.cat
  4. 4. We carry out all stages of paleontology Preparation Storage Excavation Documentation Research
  5. 5. Research departments: university Depot warehouse: Sabadell Preparation labs: university Exhibition + collection: Sabadell Where are we? 4 homes:
  6. 6. 2. Our scientific collection Used to investigate (not exhibit) 200.000 specimens From 240.000.000 to 10.000 years From Iberian Peninsula, France, North Africa, USA
  7. 7. How do fossils arrive to ICP? 22.000 fossils / year
  8. 8. 200 requests/year 8.000 fossils
  9. 9. 3. Our problems are your problems 50 years with no unified criteria of documentation - In terms of documentation - In terms of conservation Locations: many human errors It ’ s like finding a needle in a haystack!
  10. 10. 4. Tracking the collection: solutions Daily work No specific knowledge External company Software implementation
  11. 11. Gross cost: 36.000 €/year Lower investment (economic & psychological)
  12. 12. New technologies: different options 1. Barcodes Linear 2D QR Datamatrix EAN
  13. 13. “ Visual contact ”
  14. 15. 2. RFID
  15. 16. <ul><li>- Presence of metal (bounces the signal) </li></ul><ul><li>Presence of liquid (reduces the signal) </li></ul><ul><li>Bad use (breaks the chip) </li></ul><ul><li>Presence of potent frequency inhibitors </li></ul>Problems: Above 70 o C Bellow -20 o C
  16. 17. No “ visual contact ”
  17. 18. 5. Looking for providers <ul><li>- Internet tracking </li></ul><ul><li>Finding references through friendly channels </li></ul><ul><li>Contacting with companies that already use it successfully </li></ul><ul><li>Contacting with associations of providers </li></ul>Short list with 8 providers <ul><li>- Previous experience in RFID </li></ul><ul><li>Degree of specialization </li></ul><ul><li>Physical proximity to the ICP </li></ul><ul><li>Company size and age </li></ul><ul><li>Quality of the information obtained in the sector </li></ul>2 providers
  18. 20. 6. Application of RFID in the ICP Our goal: to design, develop, implement and integrate a RFID solution for the unequivocal identification and inventory of the specimens of ICP collection
  19. 21. Schedule: <ul><li>- Project start: July 19 th </li></ul><ul><li>- Analysis and design: from July 19 th to August 1 st </li></ul><ul><li>- August: holidays </li></ul><ul><li>- September: inauguration of the new museum </li></ul><ul><li>- Project review and corrections: from October 6 th to 22 nd </li></ul><ul><li>- Final project acceptance: October 25 th </li></ul><ul><li>- Software development: until November 25 th </li></ul><ul><li>- Test: from November 25 th to December 3 rd </li></ul><ul><li>Validation: until December 17 th </li></ul><ul><li>At the end of 2010, the project should be finished </li></ul>
  20. 22. Customized versus standard products
  21. 23. How to save information in a tag? Types of RFID tags used 1. For lego pieces
  22. 24. 20 x 12 mm Adhesive 60.000 2. For macrofossils 65 x 45 mm Non adhesive 70.000 Institut Català de Paleontologia M. Crusafont IPS: Element: Taxó: Jaciment: Edat: Ubicació:
  23. 25. 3. For boxes (locations) 85 x 25 mm Non adhesive 3.000
  24. 26. How we read the information?
  25. 27. Costs Micro: 0,12 € / unit Macro and boxes: 0,16 € / unit Software: it depends on the number of simultaneous users
  26. 28. Thank you very much!

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