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Raising The Curtain New Emc Compliance Archiving Source One Presentation Transcript

  • 1. Raising the Curtain: Introducing the New EMC Compliance and Archiving Family, SourceOne© Copyright 2009 EMC Corporation. All rights reserved. 1
  • 2. IT Challenges—Coping with Information Growth in Today’s Economy In 2009, IT budgets are flat or declining*  Escalating costs for primary storage  Difficulty meeting backup and recovery windows  Ensuring high availability of information  Providing timely access to historical information *“Global purchases of IT goods and services… will equal $1.66 trillion in 2009, declining by 3 percent after an 8 percent rise in 2008.” Global IT Market Outlook: 2009, Forrester Research, January 12, 2009© Copyright 2009 EMC Corporation. All rights reserved. 2
  • 3. Information Governance Challenges— Compliance and eDiscovery Risk Management costs more…  Compliance – Meet long term data retention and disposition requirements – Guarantee information authenticity – Quickly and easily locate archived email  eDiscovery – High volume content search and collection – Narrow result set to relevant content – Preserve authenticity, chain of custody Economic implications – Economic conditions and litigation frequency run counter-cyclical – As the economy deteriorates, lawsuits and investigations increase© Copyright 2009 EMC Corporation. All rights reserved. 3
  • 4. The Answer—Effective Information Governance Good Information GovernanceSecurity and Corporate Litigation Massive Industryprivacy record keeping readiness information regulations  Protection of  Records and  U.S. Federal Rules growth  Varied, numerous, corporate retention of Civil Procedure  Unsure about and continuing to information management (FRCP) information value emerge  Limiting access  Historical  Expanding (and risk)  Regulation preservation/file eDiscovery rules  Saving everything interpretation drives plan worldwide policy© Copyright 2009 EMC Corporation. All rights reserved. 4
  • 5. What If You Could…  Reduce your primary storage requirement by as much 60 percent?  Maximize your tiered storage investment to cost- effectively build your long-term archive?  Eradicate personal archives, including PST files and Notes local archives?  Search for and retrieve historical content in a matter of seconds or minutes, instead of days, weeks, or months?  Eliminate the risk of accidentally destroying the very information that you are obligated to preserve?  Provide seamless access for your users to retrieve content from e-mail, whether online or offline?© Copyright 2009 EMC Corporation. All rights reserved. 5
  • 6. The EMC SourceOne Family Integrated information governance solutions help you do more with less Archiving eDiscovery and Compliance  Reduce IT costs  Manage information according to corporate policies  Increase IT efficiency  Respond effectively to eDiscovery  Optimize content access and reuse  Implement a repeatable eDiscovery  Meet regulatory and corporate process and litigation hold governance requirements  Reduce eDiscovery costs EMC SourceOne Archive Infrastructure EMC Centera Archival Storage EMC Celerra© Copyright 2009 EMC Corporation. All rights reserved. 6
  • 7. EMC SourceOne Family Archiving EMC SourceOne Email Management E-mail and instant messaging archiving to improve IT efficiency EMC SourceOne Discovery Manager Discovery and legal hold for EMC SourceOne Email Management eDiscovery archives and Compliance EMC SourceOne Discovery Collector Indexing appliance to automate collection throughout the enterprise Integrated information governance solutions help you do more with less© Copyright 2009 EMC Corporation. All rights reserved. 7
  • 8. How Email Proliferates START 1.1 MB SENT TO FOUR Original MB COLLEAGUES Document + 1.0 E-mail with Attachment E-mail Text 0.1 Local E-mail Copy 1.1 E-mail with 2.2 MB E-mail Server 1.1 doc 1.1 MB Desktop Backup 1.0 Redundant Server 2.1 E-mail with 2.2 MB Tape Archive 4.2 Document E-mail with doc 1.1 MB 1 MB doc 1.1 MB 9.5 Copies (4) E-mail with 2.2 MB E-mail Local Copies 4.4 doc 1.1 MB Server Copies 4.4 1.1 MB 1.0 MB 2.1 MB Server Backup 4.4 2.1 MB E-mail with 2.2 MB Tape Archive 8.8 doc 1.1 MB 22.0 E-mail Server/ Redundant Desktop Backup Backup Backup Transient Overhead 20.0 4.2 MB 8.8 MB TOTAL 51.5 Tape Back-up Tape Back-up FINISH 51.5 MB!Source: IDC White Paper, "The Diverse and Exploding Digital Universe," Sponsored by EMC, March 2008 © Copyright 2009 EMC Corporation. All rights reserved. 8
  • 9. How Do You Manage Growth—By Adding Storage Capacity? Larger mailboxes mean… 120  Slower performanceCapacity Requirements (TB) 100  Increased administration 80 overhead  Longer backup windows 60 40  More data to replicate  Longer restores 20  Duplicate copies 0 Year 1 Year 3 Year 5 Production capacity requirements Source: EMC ROI/TCO Analyzer estimates© Copyright 2009 EMC Corporation. All rights reserved. 9
  • 10. How Do You Manage Growth—By Restricting Mailbox Sizes? Strict mailbox quotas…  Delegate management to users  Force the creation of personal archives (e.g., PST, Notes local Enterprise SAN archives)  Pose security and eDiscovery Mail servers risks User desktops File servers© Copyright 2009 EMC Corporation. All rights reserved. 10
  • 11. EMC SourceOne Email Management Helps you…  Reduce costs associated with production storage requirements, backup, and bandwidth  Automatically and consistently enforce retention and disposition policies  Leverage tiered storage infrastructure while preserving access to archived content  Proactively manage e-mail environment needed for organization recordkeeping requirements, regulatory obligations, and/or litigation readiness© Copyright 2009 EMC Corporation. All rights reserved. 11
  • 12. Email Management Message FlowCollect Organize and Classify • Real-time • Address Rules • Scheduled • Retention and disposal policies • PST/NSF • Unique ID for single instancing User/Admin searches collection • Web-based search to • User Directed Full Text Index access archive Archiving • Optional indexing of messages, Email attachments Management • Includes embedded and Zip Server(s) messages (20 layers deep) • Ability to set indexing policy at folder level • Centera sends back digital finger print Messaging “content address” Archive Messages servers • Better than 2:1 EMC Centera compression Store Container Files EMC Celerra • Create container files • Copy containers to Email Management server storage • Write to archive storage Discovery Manager searches device on set schedule • Search and collect content in archive for discovery searches • Put on legal hold© Copyright 2009 EMC Corporation. All rights reserved. 12
  • 13. Reduce Production Storage Capacity Requirements 60 ROI/TCO with EMC SourceOne EmailCapacity Requirements (TB) 50 Management 40  Free up your production storage for newest content 30  Decelerate recurring production 20 storage purchases and reclaim production capacity 10  Enforce retention and disposition policies 0 Year 1 Year 3 Year 5 Production capacity requirements— without archiving Production capacity requirements— after shortcutting and deletion Source: EMC ROI/TCO Analyzer estimates© Copyright 2009 EMC Corporation. All rights reserved. 13
  • 14. Improve Backup and Recovery 160 ROI/TCO With EMC 140 SourceOne Email 120 Management Storage (GB) 100  Substantially shorten time required for each full backup by 80 shrinking production environment 60  Equally important—shorter backups lead to shorter recovery 40 times  Reduce cost of backup 20 infrastructure 0  Reduce network bandwidth costs Current Archive Effect for redundant sites Storage on Storage Source: EMC Exchange Server Assessment estimates© Copyright 2009 EMC Corporation. All rights reserved. 14
  • 15. Customer Success Story – EMC IT Goals for Email Archiving: – Improve storage management – Improve user experience – Eliminate PST files – Reduce discovery time and effort Company Profile: Microsoft Exchange 2003– 40K + Results - EmailXtender Mailboxes – Lifted restrictive mailbox quotas 40% of Employees outside of US @400 sales offices – Eliminated PST file creation Publicly traded company NYSE - – Reduced production storage requirements by EMC 60% – Cut discovery time from several days to Industry: minutes or hours Focus on information infrastructure – Backup times reduced from 10-12 hours to with commitment to acting in a several hours (2-3) socially and environmentally responsible manner Expectations with Email Management – Improve archive operations – Centralized management – Provide users with Web-based search – Support multibyte characters© Copyright 2009 EMC Corporation. All rights reserved. 15
  • 16. EMC SourceOne Email Management Summary EMC SourceOne Email Management enables proactive information management to…  Lower your operational costs and reclaim production capacity  Shrink your backup windows and improve your recovery operations  Eliminate the need for restrictive user quotas  Enable litigation readiness to reduce time and cost of future eDiscovery for e-mail  Enable compliance with recordkeeping requirements© Copyright 2009 EMC Corporation. All rights reserved. 16
  • 17. EMC SourceOne Family for eDiscoveryManage information effectively forproactive litigation readiness EMC SourceOne Email Management helps mitigate cost and risk of eDiscovery  Centrally manage e-mail  Consistently enforce retention and disposition  Metadata proves authenticity EMC SourceOne family eDiscovery products and solution  Reduce time and cost associated with eDiscovery  Bring more of the process in-house  Create repeatable business practices© Copyright 2009 EMC Corporation. All rights reserved. 17
  • 18. What is eDiscovery? Electronic discovery (eDiscovery) is the process in which electronically stored information (“ESI”) is searched, collected, preserved, analyzed, and reviewed with the intent of using it as evidence. Public Litigation Investigation Audit Disclosure State and federal Internal and external audits Federal, State and Current and reasonably regulators, IRS, OSHA, of the organization’s books anticipated state and Local - Freedom of SEC, NASD, FINRA, and records, Defense Information Act, federal litigation HIPAA, Data Privacy & Contractor Audit, Open/Public Records Protection Government Contract Acts Audits© Copyright 2009 EMC Corporation. All rights reserved. 18 18
  • 19. What If You Could…  Improve litigation effectiveness by producing relevant information quickly, accurately, and defensibly?  Lower legal costs with in-house, repeatable eDiscovery processes?  Reduce the risk of spoliation (alteration or destruction of evidentiary ESI) by employing a proven litigation hold process for e-mail and unmanaged data?  Improve IT efficiency and reduce costs by enforcing information management policies for both e-mail and unmanaged data scattered throughout the enterprise© Copyright 2009 EMC Corporation. All rights reserved. 19
  • 20. E-mail Is Most Requested Content in Legal Proceedings and Regulatory InvestigationsTo the best of your knowledge, which of the following record types has yourorganization been asked to produce in a legal proceeding or regulatory inquiry? E-mail and attachments 80% General office productivity 60% Database records 49% Invoices and other customer records 41% Financial statements 36% E-mail Phone call recordings and other 29% residing on: Digital images 25% Laptops Desktops Instant messages 21% File servers Video files 16% E-mail servers Other 5%0% 10% 20% 30% 40% 50% 60% 70% 80% 90%Source: ESG Research Report: 2007 E-mail Archiving Survey, November 2007; based on 107 respondents© Copyright 2009 EMC Corporation. All rights reserved. 20
  • 21. The Electronic Discovery Reference Model (EDRM) SourceOne Discovery Collector Technology Partners SourceOne Email Management & Discovery Manager Information eDiscovery Management Process Processing Preservation Information Identification Review Production Presentation Management Collection Analysis EMC Storage EMC Global Services & Partner Service Providers© Copyright 2009 EMC Corporation. All rights reserved. 21
  • 22. EMC SourceOne Discovery Manager Discovery Manager searches email archived by SourceOne Email Management: – Secure matter management – Comprehensive identification and collection – Consolidated preservation – Effective culling – Flexible export Reduce time and cost of email eDiscovery © Copyright 2009 EMC Corporation. All rights reserved. 22
  • 23. EMC SourceOne Discovery Manager and EMC SourceOne Discovery Collector Files, e-mails, and other content Complementary solutions outside the archive –Address content inside and outside the archive Desktops Efficient Information File servers Management –Index and classify data Documentum –Create or enforce policy SharePoint Discovery Collector Fast time to value –In-house eDiscovery E-mail servers EMC Infrastructure –Quick to deploy appliance –Defensible process E-mail living EMC infrastructure in the Archive Discovery Manager –Leverages EMC infrastructure EMC SourceOne –Leverage tiered storage based on value Email Management Archive© Copyright 2009 EMC Corporation. All rights reserved. 23
  • 24. EMC SourceOne Family for eDiscovery Benefits  Respond cost-effectively to eDiscovery requests  Implement a repeatable business process that minimizes eDiscovery and compliance costs  Enforce information management policies for both e-mail and unmanaged data that is scattered outside the archive© Copyright 2009 EMC Corporation. All rights reserved. 24
  • 25. EMC SourceOne Strategic Direction Integrated information governance for multiple content types Records Management Applications eDiscovery Email SharePoint Files SAP Images Reports Processing EMC SourceOne Archive Infrastructure Retention policies Classification Security Storage Management Rights Management Archive EMC Centera Celerra Archival Storage * Archiving for content other than e-mail currently available via Archive Services products© Copyright 2009 EMC Corporation. All rights reserved. 25
  • 26. EMC SourceOne AdvantagesBest archiving technology – Enterprise architecture and scalability – End user experience – Flexible deployment TCO ComparisonComprehensive eDiscovery capabilities – Retention and defensive deletion – Rapid ROI and time to value – Ease of use for the legal teamFull EMC Solution for the Data Center – Proven solutions – EMC knows how to address data center challenges , offering great value across the enterprise© Copyright 2009 EMC Corporation. All rights reserved. 26
  • 27. Summary: The EMC SourceOne Family Integrated information governance solutions meet today’s challenges  One way to archive information so it’s available, secure, and compliant  One way to identify, classify, and preserve information for good information governance  One way to manage information efficiently to reduce IT costs and help you thrive in today’s challenging business environment© Copyright 2009 EMC Corporation. All rights reserved. 27