Thayer ecn2013 renovation
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  • The US National Science Foundation (NSF) received $200M that it allocated for development or improvement of academic research infrastructure (ARI), specifically aimed at improving facilities for research and research training. We thought this might finally provide a chance to make some major changes we hadn’t managed to get funding for.
  • FMNH original building 1M square ft on 4.5 levels; 3rd floor has most C&R, plus some 4th floor and 2nd and/or 2 mezz in 6 filled lightwells; relevant parts highlighted here
  • No US-made network switches
  • From this point, I’ll focus mainly on the insect cabinet and compactor parts

Transcript

  • 1. OR ~ ~ Flies (and other Insects) in Federal Alphabet Soup Margaret K. Thayer ECN 2013
  • 2. American Recovery and Reinvestment Act of 2009 Long title An act making supplemental appropriations for job preservation and creation, infrastructure investment, energy efficiency and science, assistance to the unemployed, State, and local fiscal stabilization, for the fiscal year ending September 30, 2009, and for other purposes. Colloquial acronym(s) ARRA Nickname(s) The Recovery Act, Stimulus, The Stimulus Package Enacted by the 111th United States Congress Effective February 17, 2009 http://en.wikipedia.org/wiki/American_Recovery_and_Reinvestment_Act_of_2009
  • 3. 1. Keystone: Compactor system in non-beetle pinned collection space, adding beetle collection to free up 3 rooms 2. Hook: New 2-room shared lab area – multiple imaging systems, morphological study, group workspace (Collaborative Invertebrate Labs) 3. Benefit: Expansion space for dry invertebrate collections adjacent to existing; modernize both
  • 4.           Rüdiger Bieler (PI, Inverts curator) Margaret Thayer (Co-PI, Insects curator) Deborah Bekken (Sponsored Research) Pamela Clayburn (Grants Compliance) Dan Summers, Jim Boone, other Insects staff Jochen Gerber, other Inverts staff Jim Croft (VP, CFO) Tom Chlipala (Project Manager) Kate Webbink & Jared Berent (Videography) Volunteers, students, et al. (collection move)
  • 5. Lower level – 2nd floor mezz Upper level – 3rd floor Non-beetle collection → All pinned insects Beetle collection 1 → Collaborative Labs Beetle collection 2 → Invert collection 2 Invert collection (all) → Invert collection 1
  • 6.     July 2009: Submitted proposal (after Letter of Intent) – $3.3 M budget February 2010: Began negotiations w/NSF (several rounds of revised documents, budgets) September 2010: Grant award letter – $2.78M budget allocated (not actually awarded) Special ARRA/ARI conditions: No funds for indirect costs, salaries/personnel, moving existing cabinets, modifying elevators; high level of reporting and accountability
  • 7.      NSF · DBI · ARRA · ARI-R2 · LOI · WBS · PEP · RFQ · RFP · WHD · DBRA · §1606 · OMB · CBP Open bidding, Buy American (~ no exceptions) Construction projects complex, NSF ones more so, ARRA topped all – each contract required a new spending authorization request to NSF Reports! Monthly (32) + Quarterly (13x2) + Semiannual DBRA (5) + Annual (2) + Final (2) = 67! + 3 research outcomes in following year Reports variously via FederalReporting.gov/ fastlane.nsf.gov, later research.gov/ email
  • 8.     Complex project: (1) construction (electrical, mechanical, plumbing, fire protection, woodworking, security) and (2) equipment & installation → ≥ 2 contractors Flexibility to award insect and invert equipment contracts separately, if desired Modular RFP (Request for Proposals) and bids: construction, insect cabinets/compactor, insect drawers, invertebrate cabinets/drawers, security 364-page construction manual + 22 pp. equipment + 31 pp drawings + over 100 pp. museum and federal requirements
  • 9. 1) Construction (General contractor w/several subcontractors) 2) Insect equipment (Viking Cabinets as prime w/subcontracts for compactor system by Spacesaver & installation by SIR) 3) Wooden insect drawers (HH Elements) 4) Invertebrate equipment (Spacesaver as prime w/subcontract for cabinets by Delta Designs) 5) Security (card readers for access control)
  • 10. Reprints & slides on 1 fixed + 5 movable N carriages S wall – fixed shelves for slides & reprints Cabinets on 1 fixed + 6 movable carriages per section fixed section fixed section fixed section fixed section fixed section 24 ft 6.73ft Shelves: 6 double rows x 9 shelf units ea = 108 units (ea 3 ft x 1 ft) 20 ft E elevator (non-public) E Cabinets 6 workstation 5 compactor sections each cubicles with 7 double rows x 14 cabinets = 980 cabinets (766 x 24-drawer, 214 x 21-drawer) = 22,878 drawer slots End view of one cabinet section:
  • 11.   Planned adjustments of fire-protection system to fit 24-drawer cabinets NOT allowable: 19-drawer max, NO old cabinets reusable Back to the drawing board … and rebidding    Remove shelving from compactor → only cabinets Reduce aisle size → 40 instead of 35 carriages Couldn’t reuse ANY old cabinets as planned → Buy 339 more than planned: Budget???
  • 12.   40 carriages, each with 2 x 14 cabinets = 1120 cabinets, all new 19-drawer = 21,280 slots Some construction under budget: full new plan OK!
  • 13. M. L. Jamieson photo
  • 14.      Read the fine print … ALL of it (And again, if you thought you already did) Have an outstanding Grants Compliance manager (we did!) Verify all dimensions and building-code issues as early as possible (beware Catch-22s) Get and test prototypes before manufacturing (Insects did , Invertebrates didn’t ) Everything will be harder and take longer than expected
  • 15.   My colleagues on the FMNH-ARI team NSF for funding the project