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Managing legacy & newly acquired
specimens of a large diverse collection.
Christine A. Johnson
Curatorial Associate
The Am...
Accessioning:
The formal, legal process of accepting an
object into the museum
Care for object in perpetuity
• Individual curator efforts
• Large-scale inventories
• Donations, bequests, purchases
Acquisitions:
• Relevance to museum mission and collection
• Specimens acquired legally and in compliance with
international law
• Owner...
• Relevance to museum mission and collection
• Specimens acquired legally and in compliance with
international law
• Owner...
• How well defined institutional collections policies and
mission statement are conveyed and enforced
• Magnitude of the i...
Central Park Arsenal
Curators are primary source of
acquisitions
Registrar’s Office processes
accession(s) and assigns num...
Fluid Storage Facility (NSB)
July 1, 1999, Division of Invertebrate Zoology
Pinned Insect Storage Facility
July 1, 1999, Division of Invertebrate Zoology
“Macro-leps” “Shells”
July 1, 1999, Division of Invertebrate Zoology
Slide Collection
Curators
James Carpenter, Curator, Hymenoptera
Robert DeSalle Curator, Molecular Systematics
David Grimaldi Curator, Dipte...
RINMS & Mollusca
Library Archives of
Accessions & Donations
AMNH Accession #___________
AMERICAN MUSEUM OF NATURAL HISTORY
Accession Record
DEPARTMENT OF___________________Division o...
AMNH Accession #___________
AMERICAN MUSEUM OF NATURAL HISTORY
Accession Record
DEPARTMENT OF___________________Division o...
Bulk material, numbers and taxa unknown
USA: Tennessee: Knoxville,
Hotel Room Bed, 10-II-2012
Coll. CAJohnson Acc. 666
Acc...
Multiple Databases with Disparate Information
Pre-existing confiscated CITES specimens
Issues
Bulk material, numbers & taxa unknown
Identifying accessioned & non-accessioned legacy material
Multiple database w...
R² = 0.976
15800000
15900000
16000000
16100000
16200000
16300000
16400000
16500000
16600000
16700000
1990 1995 2000 2005 2...
Past Growth & Projected Growth for
Pinned Insect Specimens
Year
Specimen
Growth
Necessary
Cabinetry
Needs
2008 46894 3 0
2...
Thank you.
Johnson ecn 2012
Johnson ecn 2012
Johnson ecn 2012
Johnson ecn 2012
Johnson ecn 2012
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Transcript of "Johnson ecn 2012"

  1. 1. Managing legacy & newly acquired specimens of a large diverse collection. Christine A. Johnson Curatorial Associate The American Museum of Natural History
  2. 2. Accessioning: The formal, legal process of accepting an object into the museum Care for object in perpetuity
  3. 3. • Individual curator efforts • Large-scale inventories • Donations, bequests, purchases Acquisitions:
  4. 4. • Relevance to museum mission and collection • Specimens acquired legally and in compliance with international law • Owner legal title to and right to transfer the material • Other third party interest in specimens • Encumbrances by legal obligations or constraints • Donor restrictions Donations, Bequests, Purchases:
  5. 5. • Relevance to museum mission and collection • Specimens acquired legally and in compliance with international law • Owner legal title to and right to transfer the material • Other third party interest in specimens • Encumbrances by legal obligations or constraints • Donor restrictions • Collection data for specimens known Donations, Bequests, Purchases:
  6. 6. • How well defined institutional collections policies and mission statement are conveyed and enforced • Magnitude of the issue – number of new and pre- existing specimens in a collection Differences between Large & Small Institutions
  7. 7. Central Park Arsenal Curators are primary source of acquisitions Registrar’s Office processes accession(s) and assigns number Associate Dean of Science oversees registrar’s office and enforces proper permitting
  8. 8. Fluid Storage Facility (NSB) July 1, 1999, Division of Invertebrate Zoology Pinned Insect Storage Facility
  9. 9. July 1, 1999, Division of Invertebrate Zoology “Macro-leps” “Shells”
  10. 10. July 1, 1999, Division of Invertebrate Zoology Slide Collection
  11. 11. Curators James Carpenter, Curator, Hymenoptera Robert DeSalle Curator, Molecular Systematics David Grimaldi Curator, Diptera, Amber Fossils Lee Herman Curator, Coleoptera Eunsoo Kim Assistant Curator, Protists Susan Perkins Associate Curator, Molecular Systematics, Malaria Protists Lorenzo Prendini Associate Curator, Arachnida, Myriapoda Estefania Rodriguez Assistant Curator, Cnidaria, RINMS Jerome G. Rozen Curator, Hymenoptera Mark E. Siddall Curator, Annelida Ward Wheeler Curator, Molecular Systematics Emeritus Curators William Emerson Curator Emeritus, Division of Invertebrate Zoology Norman I. Platnick Curator Emeritus, Araneae Randall T. Schuh George T. Willett Curator Emeritus, Hemiptera, Minor Orders Richard Gilder Graduate School Students Brian Falk Phil Barden Isabelle Vea Stephanie Loria Carli Tribull
  12. 12. RINMS & Mollusca Library Archives of Accessions & Donations
  13. 13. AMNH Accession #___________ AMERICAN MUSEUM OF NATURAL HISTORY Accession Record DEPARTMENT OF___________________Division of__________________Date of Receipt_____________ Department File/Accession #__________________________Dept. Catalogue #s_____________________ Donor________________________________________________________________________________ Address_______________________________________________________________________________ Telephone______________________Fax________________________Email________________________ Donation to be kept anonymous_______ Gift_______Internal Transfer________Bequest_______ Purchase________________(Fund & Price)_______________ Expedition_______________________(Name)_____________________(Date)______________________ Field Trip________________________(Place)______________________(Date)______________________ Exchange (Catalog #s & value of specimens given in exchange)____________________________________ Attach Copies of Collection Permits and USFWS 3-177 Forms Description of Material: Higher Taxon Description Geographic Origin Lot # Specimen # Does Department have transaction on file showing legal ownership by owner? Does Department have transfer of ownership record on file giving ownership to AMNH? Explanation to “No” above________________________________________________________________ Restrictions ____________________________________________________________________________ Significance of Material___________________________________________________________________ Value: Less than $1000_____$1000-$5000____More than $5000____Estimated Value________________ If more than $5K and at donor request: IRS Form completed____ Sent to Donor_____ CC: Registrar_____ Signature of Division Chairman__________________Date___________ Registration Signature_________________________Date___________ Board Meeting_______________________________Date___________(over $5K)
  14. 14. AMNH Accession #___________ AMERICAN MUSEUM OF NATURAL HISTORY Accession Record DEPARTMENT OF___________________Division of__________________Date of Receipt_____________ Department File/Accession #__________________________Dept. Catalogue #s_____________________ Donor________________________________________________________________________________ Address_______________________________________________________________________________ Telephone______________________Fax________________________Email________________________ Donation to be kept anonymous_______ Gift_______Internal Transfer________Bequest_______ Purchase________________(Fund & Price)_______________ Expedition_______________________(Name)_____________________(Date)______________________ Field Trip________________________(Place)______________________(Date)______________________ Exchange (Catalog #s & value of specimens given in exchange)____________________________________ Attach Copies of Collection Permits and USFWS 3-177 Forms Description of Material: Higher Taxon Description Geographic Origin Lot # Specimen # Does Department have transaction on file showing legal ownership by owner? Does Department have transfer of ownership record on file giving ownership to AMNH? Explanation to “No” above________________________________________________________________ Restrictions ____________________________________________________________________________ Significance of Material___________________________________________________________________ Value: Less than $1000_____$1000-$5000____More than $5000____Estimated Value________________ If more than $5K and at donor request: IRS Form completed____ Sent to Donor_____ CC: Registrar_____ Signature of Division Chairman__________________Date___________ Registration Signature_________________________Date___________ Board Meeting_______________________________Date___________(over $5K)
  15. 15. Bulk material, numbers and taxa unknown USA: Tennessee: Knoxville, Hotel Room Bed, 10-II-2012 Coll. CAJohnson Acc. 666 Accession number association with specimen
  16. 16. Multiple Databases with Disparate Information
  17. 17. Pre-existing confiscated CITES specimens
  18. 18. Issues Bulk material, numbers & taxa unknown Identifying accessioned & non-accessioned legacy material Multiple database with disparate information Securing appropriate documentation (Specimen transfer forms, permits, proof of legal acquisition, change in CITES status) Institutional Dissonance (Administration, Chairs, Curators)
  19. 19. R² = 0.976 15800000 15900000 16000000 16100000 16200000 16300000 16400000 16500000 16600000 16700000 1990 1995 2000 2005 2010 Holdings(TotalN) Year Past Insecta Growth (1992-2007) Projected Insecta Growth (2008-2038) 16400000 16600000 16800000 17000000 17200000 17400000 17600000 17800000 18000000 18200000 2005 2010 2015 2020 2025 2030 2035 2040 Year Holdings(TotalN) Past Growth & Projected Growth for Pinned Insect Specimens
  20. 20. Past Growth & Projected Growth for Pinned Insect Specimens Year Specimen Growth Necessary Cabinetry Needs 2008 46894 3 0 2013 233958 14 0 2018 467788 29 +18 2028 935448 57 +50 More space
  21. 21. Thank you.
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