Managing News Assets




14 XII 2007 / Roel Geets & Francis Van Werde
Managing News Assets



              1953             1978        1986            1997       2007


description

        ...
Managing News Assets


2005:
    – no integration
    – separation of documents (500.000) and tapes
    – all VRT material...
.   Demo



     2005
      – Basis
      – Search item with tape reference
      – Thesaurus-driven search
Managing News Assets




 2007: an archive solution
   – integration with Ardome & stand alone
   – descriptions are in Ar...
.   Demo




     2007
      – Basis
            – Search items with hyperlink
                                 yp
      –...
.   Track of change (1)


     Defining the Media assets
       – extracting from Basis+ the most valuable fields for Ardo...
.   Track of change (2) : legacy archive



     Starting with zero archive is no option
       – avoiding tape ingest bot...
Media management

      production assistants news                                          archive image D&A

           ...
Conclusions after 6 months


 Gains
   –   faster access to material
   –   simultaneous access
   –   crossmedial use of ...
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2007 EBU Training VRT Managing News assets

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2007 EBU Training VRT Managing News assets

  1. 1. Managing News Assets 14 XII 2007 / Roel Geets & Francis Van Werde
  2. 2. Managing News Assets 1953 1978 1986 1997 2007 description paper card file Basis B i K Basis + Basis webtop+ Ardome carrier film (35 / 16 Umatic betacam SP > SX MXF mm) DV25
  3. 3. Managing News Assets 2005: – no integration – separation of documents (500.000) and tapes – all VRT material since starting (1953 – tv / 19?? – radio) – 1 system for tv (all programs) & 1 system for radio – old fashioned interface, not user friendly – solid t h l lid technology i b k in background (VAX d (VAX-servers) ) – good retrieval of material – delay of 2 weeks on input tv news material ; 1 5 years (radio) 1,5
  4. 4. . Demo 2005 – Basis – Search item with tape reference – Thesaurus-driven search
  5. 5. Managing News Assets 2007: an archive solution – integration with Ardome & stand alone – descriptions are in Ardome as well (40 000 items) and connected (40.000 to the essence – updated webinterface for stand alone application ; Ardome interface is part of the integration p g – still good retrieval of material ; by 2 applications – one workflow (orderform iNews > Dart > Ardome > Avid)
  6. 6. . Demo 2007 – Basis – Search items with hyperlink yp – Ard : – Search productional item using project –S Search archived it h hi d item using f i free t t text – Search via rundown using memory
  7. 7. . Track of change (1) Defining the Media assets – extracting from Basis+ the most valuable fields for Ardome – i t integrating th offered fields b A d ti the ff d fi ld by Ardome – integrating additional fields in Ardome to support workflow, storage and security – KIND – raw material / semi-finished / finished / undetermined – STATUS – Indicating life cycle of an item, next process – to edit / to distribute / to archive / to delete / archived – CATEGORY – Related to the production unit – News / sports / culture / fiction / education / … – … – d fi the mandatory & free fields define th d t f fi ld – difference between radio (speed) and tv
  8. 8. . Track of change (2) : legacy archive Starting with zero archive is no option – avoiding tape ingest bottleneck – digitalization of 2 years news /current affairs & 6 months sport = About 80 % of the reused material – has to start in advance (4 FTE / 1 year) – is the testcase of the system (integration problems)
  9. 9. Media management production assistants news archive image D&A EVN desk archive text D&A productie assistants CA productie assistants sport Intake material customize metadata t i t d t Management broadcasts Link to BasisPlus Compile & select for archive Feedback to Ardome Adding information Open gateway for non-news non news local media management archive management central mediamanagement supervision / storage rules defining rules user management
  10. 10. Conclusions after 6 months Gains – faster access to material – simultaneous access – crossmedial use of material – archiving : shortening delays  d l of 2 days on news material (t ) ; < 24h ( di ) delay f d t i l (tv) (radio)  increased input (x 5) Usefull retrieving system (dual way) – Ad Ardome ( (recent material / no strings / immediate access) t t i l ti i di t ) – BasisPlus (intelligent database / older material / no news / tape or hyperlink) Users are aware of the importance of names & mandatory fields exceptional: lost material / Often: spoiled storage

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