Slides: The New DuraSpace Membership and Governance Models Webinar
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Slides: The New DuraSpace Membership and Governance Models Webinar

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Presented by Jonathan Markow, CSO
May 20, 2014

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Slides: The New DuraSpace Membership and Governance Models Webinar Slides: The New DuraSpace Membership and Governance Models Webinar Presentation Transcript

  • The New DuraSpace Membership and Governance Models Jonathan Markow, CSO May 20, 2014
  • Why Membership? • Increase community participation in project work and decision-making • Membership is a term more widely understood in our community and aligns better with our goals
  • Recent Planning • Presented initial draft at DuraSpace Sponsor Summit • Got feedback post-Sponsor Summit • Met with joint committee of Project Steering reps and DuraSpace executive board • Did three iterations • Final version approved by project steering representatives and board
  • Goals • Consistent models across projects with room for customization • Keep administrative costs low • Roll out membership while governance evolves • Easy transition for current sponsors • Appeal to new members with benefits and opportunities for participation • Honor commitment, action, and merit!
  • Summary of Changes since Summit • Four levels (eliminate Diamond) • Consider consortium membership • Big discount for developing nations • Members receive overall DuraSpace benefits based on total contribution; project governance benefits based on allocation of fee • Role in governance for Gold members
  • Membership Levels Membership Level Annual Fee Bronze $2,500 Silver $5,000 Gold $10,000 Platinum $20,000+
  • Membership Levels • No more Diamond ($30k) Level, but some projects may seek additional annual funding for specific projects (e.g., Fedora) • Developing nations: Bronze membership for $250 (Using UN lists)
  • Bronze • Organizations will receive advanced news of project announcements and activities • Project Member logo for member use • Institution name and link on the DuraSpace and Project web sites • Eligible to vote on an at-large Member representative to the DuraSpace board • Annual membership summit / strategic forum for DuraSpace projects; presentations and networking with leaders from prominent institutions and community projects
  • Silver All the above benefits, plus: • Institution name, link, and logo on the DuraSpace and Project web sites • 10% discount to new members on first year of either DSpaceDirect or DuraCloud for 1st year of Membership • Discounted registration at project training events
  • Gold All the above benefits, plus: • Preferred access (advance registration) to DuraSpace professional development opportunities and annual DuraSpace Summit • Two seats at the annual membership summit / strategic forum for DuraSpace projects • Eligible to play a role in project governance, as defined by each project’s governance policy
  • Platinum All the above benefits, plus: • Eligible for one seat on Project Leadership Group
  • Two Levels of Benefits • Institutions receive DuraSpace benefits associated with their membership level. • If they choose to support a specific project with their membership fees, they also receive project-specific governance benefits appropriate to their level of commitment.
  • Ex. 1 • Institution A joins DuraSpace as a Gold Member @ $10,000 and allocates its fee to the VIVO project. • Institution A will receive all DuraSpace Gold benefits and all VIVO- specific governance benefits at the $10,000 contribution level
  • Ex. 2 • Institution B joins DuraSpace as a Gold Member @ $10,000 and allocates half its fee to support VIVO ($5,000) and the other half to DSpace ($5,000) • Institution B will receive all DuraSpace Gold benefits, VIVO-specific governance benefits tied to their level of investment in VIVO, and DSpace-specific governance benefits appropriate to their DSpace investment.
  • Ex. 3 • Institution C contributes 0.5 FTE developer to Fedora, without becoming a DuraSpace member • Institution C is eligible for a seat on the Fedora Leadership Group in addition to having a significant technology impact on the project • NOTE: FTE must work under direction of the project
  • Rule of Thumb • Projects are encouraged to lean towards inclusiveness
  • Leadership Group • The governance model for each project will include a Leadership Group representing institutions that have made significant commitments to the project, including level of membership contribution and amount of in-kind developer support (Recommendation: > 0.5 FTE/yr).
  • Leadership Group • The Leadership Group approves policy on key issues presented by Steering (e.g., changes to roadmap, annual budget allocations, etc.). • Platinum level Members will be guaranteed a seat in the Leadership Group.
  • Steering Group • A Project Steering Group will represent the leadership in the day-to-day oversight of the project, including budget and fund-raising goals, operations, deliverables, and roadmap • Project Staff (e.g., Technical Lead, Project Director, Product Manager) will be managed by DuraSpace and will take direction from the Steering Group.
  • Working Groups • Standing or temporary Working Groups may be formed at the discretion of the Steering Group. Projects will strive to be inclusive with respect to representation in these groups
  • DuraSpace Board • Every member institution may participate in the nomination and election of one at-large DuraSpace Board member. • The DuraSpace Board will make a Board seat available to each project. Each Project Steering Group may nominate representatives to serve on the Board.
  • Project Governance Policies • VIVO – In process of drafting a charter for their Leadership Group to discuss; already follow a “leadership/steering/ working group” model • Fedora – Have a current practice that includes Steering, Leadership (Advisors), working groups; is formalizing policies
  • Project Governance Benefits • DSpace – Steering has recently adopted inclusive policies: – Steering is elected by Leadership; any member can serve on Steering – Platinum and Gold members are guaranteed a seat on Leadership – Six total Leadership reps will be elected from Silver and Bronze too, one from UN group
  • It’s a Transition Year • Best practices will evolve • Projects will determine which governance practices are most effective • Policies will take effect over the course of the year
  • Should you become a DuraSpace Member? “You Bet Your Life!”
  • Questions