5.14.15 Slides, “Digital Preservation with ArchivesDirect: Ready, Set...”

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Hot Topics: The DuraSpace Community Webinar Series
Series 12: "Digital Preservation with ArchivesDirect: Ready, Set, Go!"

Webinar 1: “Digital Preservation with ArchivesDirect: Ready, Set...” May 14, 2016

Curated and Presented by Artefactual Systems, Sarah Romkey, Systems Archivist and Courtney Mumma, Consultant, US and International Community Development

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5.14.15 Slides, “Digital Preservation with ArchivesDirect: Ready, Set...”

  1. 1. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Hot Topics: The DuraSpace Community Webinar Series Series Twelve: “Digital Preservation with ArchivesDirect: Ready, Set, Go!” Curated by Artefactual Systems
  2. 2. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Webinar 1: Digital Preservation with ArchivesDirect: Ready, Set... Presented by: Sarah Romkey, MAS/MLIS Systems Archivist Courtney Mumma, MAS/MLIS US and International Community Development
  3. 3. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Agenda ● What is ArchivesDirect? ● Questioning your content: ○ What types of digital content? ○ Where is your digital content? ○ How much is there? ○ Asking questions of your content ● Prepare your content for ArchivesDirect ○ Case study: Digitized content ○ Case study: Born digital material ● Readiness for digital preservation ● Next time: Go!
  4. 4. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series What is ArchivesDirect? ● Hosted service from DuraSpace ● Support, training, and consulting from Artefactual Systems ● Archivematica + DuraCloud = standards- based digital preservation packages in secure long-term storage
  5. 5. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series What types of digital content? born-digital ● government and university records, student artwork, e-theses and dissertations ● diverse formats: audiovisual, textual, geospatial, websites, presentations, images, databases digitized ● books, newspapers, images, video from vendors ● pre-made access and preservation copies submission documentation & metadata ● permission forms, accession records, pictures of digital media, etc. ● descriptive MD from other systems
  6. 6. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Where is your digital content? • stored locally • in other systems ● ie CONTENTdm, Dspace, DuraCloud, Islandora • on detached media ● floppies, hard drives, cds, dvds, usb sticks, etc. • packaged ● Bagged using Library of Congress BagIt specification ● Forensic images ● Zipped or tarballed
  7. 7. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series How much is there? Size: gigabytes, terabytes, petabytes ● Sum total of all material ● Size of distinct content sets ● Biggest single digital objects Quantity ● Sum total of all files ● Number of files in distinct content sets Resource capacity ● Space allocated to processing and storage locations ● Consider ideal transfer, SIP and AIP sizes
  8. 8. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Asking questions of your content descriptive metadata? ● needs preserved? already existent or need to add? complex or simple objects? submission documentation? ● donor agreements, pictures of physical media, licenses, etc access copies? ● already have them? what system to send/store? generate preservation copies? ● already have them? service masters?
  9. 9. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Asking questions of your content • directory structure important (Original Order)? • keep the package AND the content, or just one? • rights information? • is content Bagged? in DSpace? a forensic image? (Transfer type) • how large should my archival packages be? • will my archival packages have a 1:1 relationship with my transferred digital content? will my content be arranged into multiple packages or combined into one? (Arrangement workflow)
  10. 10. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Prepare your content for ArchivesDirect ● DuraCloud Sync Tool is the easiest way to make your content available to process in ArchivesDirect ○ Sync Tool works by “watching” a directory on your computer or server ● Archivematica understands content in directories ○ It will use one directory to create a “space” to find transfer content ○ Content for preservation must be inside directories also 1 Sync Tool Directory + 2 Archivematica Directories = 3 directory layers for your content
  11. 11. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Prepare your content for ArchivesDirect Sync Tool Watched Directory contains “transfers” directory, which contains material for preservation within directories
  12. 12. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Case Study 1: digitized content Scenario: ○ Institution has digitized master images provided by a vendor and has the following goals: ■ Preserve the digitization masters in an AIP ■ Create a DIP using Archivematica’s Normalization functionality ■ Include Dublin Core metadata in both the AIP and DIP
  13. 13. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Case Study 1: digitized content How to prepare this content for ArchivesDirect: ● Prepare a metadata.csv file using Archivematica instructions ● Place all digital content in directory called “objects” (subdirectories ok too) and metadata.csv in a directory called “metadata” Full directory paths for Sync Tool: /duraspace/transfers/Collection name/objects/file1.tif, etc /duraspace/transfers/Collection name/metadata/metadata.csv
  14. 14. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Case Study 2: born digital content Scenario: ○ The institution has some content from a donor or another department which it wishes to preserve in AIPs. The access situation is unclear, but the institution would like to make access copies, “just in case”.
  15. 15. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Case Study 2: born digital content ● Before “syncing” the content consider: ○ Is the structure as transferred from the creator important? It can be retained in the AIP. ○ Are there logical groupings within the collection to make transfers from? Must the whole collection be one transfer? If so, how large is it? ● Move the content to your watched directory, or configure the sync tool to watch its current location
  16. 16. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Readiness for digital preservation Other factors to consider: 1. Has your institution thought about writing a digital preservation policy? 2. Are you preparing to have a TRAC audit or self-audit? 3. Do you have the hardware/software to make safe acquisitions from donors (write blocker, digital forensics tools?) 4. Do you have a donation form that is appropriate for born-digital content?
  17. 17. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Next time: Go! Next webinar, 5/26/15, will cover: ● How to process content in Archivematica ● Both of our case study workflows ● Helpful Archivematica micro-services and features ● Accessing/downloading AIPs stored through ArchivesDirect
  18. 18. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series Upcoming Event IS&T Archiving Conference, Los Angeles Thursday, May 21, 1:10 - 2:00pm DIGITAL PRESERVATION II "Cloud-based Digital Preservation Services for Small or Mid-sized Institutions: Results of a Pilot Study of Archivematica + DuraCloud, Kevin Miller, Pepperdine University"
  19. 19. May 14, 2015 Hot Topics: DuraSpace Community Webinar Series QUESTIONS For more information please visit: http://archivesdirect.org/ http://archivematica.org/

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