Intro To PDF Files  Presented By: The DigHumanities.Org Project             Dr. Jason Thompson                 Aaron Perrell
Why a PDF?                         Why not Word?•   Word Documents to not retain formatting•   There are 19 versions of Wo...
What Is A PDF?                    Portable Document Format•   Created by Adobe in 1993•   Requires Adobe Acrobat for full ...
Academic Benefits•   Consistency in publishing, including:      submission, review, annotation/markup, and final    submis...
Encrypt and Password protect information
Academic Benefits•   Consistency in publishing, including:    •   submission, review, annotation/markup, and final        ...
The Details                examples, how-to’s, & more examples•   No special skills required•   Why .doc’s have problems• ...
Overview                         You already have the tools•   PDF creation does not require:    •   New software    •   S...
Word Problems                       What Word is- and isn’t•   Word is:    •   A powerful document editor•   Word is not: ...
Example of different people viewing the same Word                     document.
The PDF Fix                     How PDFs fix the problem•   PDFs are made for publishing    •   PDF files include fonts an...
Questions?Before we begin the tutorials...                         sy                     ^                       ea
Creating & Using                      finally... the good stuff ;)•   Creating PDFs from:    •   Electronic documents with...
PDF From Word    PC Users:1. With the document open, click the Windows (    )  logo2. Under “Save As” chose “PDF or XPS”  ...
PC Users1. With the document open,click the Windows ( )logo
PC UsersUnder “Save As” chose “PDF         or XPS”
Mac Users1. With the document open,   click “File” in the menu
Mac UsersUnder “Save As” change format to “PDF”
PDF From A Handout        Either Pc or Mac1. Open the software that came with your scanner2. Choose the scan to PDF option...
PDF From A Handout               Department Minolta scanner1. Touch [Fax/Scan] fax/scan operations2. Touch [Scan Settings]...
Office ScannerTouch [Fax/Scan] fax/scan operations
Office ScannerTouch [Scan Settings] to specify settings for scanning
Office ScannerIn Scan Settings > File Type, touch [PDF]
Office ScannerPress “Go” button on scanner
Sharing PDFs              to your students via wyoweb1. Log into WyoWeb, and open appropriate course site2. Click the “Fil...
Post to    WyoWebLog into WyoWeb, and open appropriate course site
Post to      WyoWebClick the “Files” tab
Post to      WyoWebClick “Add a new File to [...]”
Post to     WyoWebSelect your file and click “Ok” (or “Choose” on a Mac)
Post to      WyoWebClick “Add file”
A Quick DemoThe scanning process on a standard PC computer
Other Options                          You can also...•   Send PDFs as e-mail attachments•   Post them to personal website...
Questions?          Thanks for attending!Leave your email address as you exit andwe’ll send you the PDF of this talk, as w...
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Pd ftalk

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Pd ftalk

  1. 1. Intro To PDF Files Presented By: The DigHumanities.Org Project Dr. Jason Thompson Aaron Perrell
  2. 2. Why a PDF? Why not Word?• Word Documents to not retain formatting• There are 19 versions of Word• Four kinds of files are seen as “.doc”s• Newer “.docx” files are even less compatible• RTF files are not a solution
  3. 3. What Is A PDF? Portable Document Format• Created by Adobe in 1993• Requires Adobe Acrobat for full features • Included in new computers or available free at adobe.com• PDFs always display correctly• Other programs change- PDFs are archival
  4. 4. Academic Benefits• Consistency in publishing, including: submission, review, annotation/markup, and final submission• Security for research & manuscripts
  5. 5. Encrypt and Password protect information
  6. 6. Academic Benefits• Consistency in publishing, including: • submission, review, annotation/markup, and final submission• Security for research & manuscripts• PDFs can be read aloud by your computer• Put down the red pen: • PDFs allow audio comments
  7. 7. The Details examples, how-to’s, & more examples• No special skills required• Why .doc’s have problems• Questions so far• Creating a PDF: • From a Word doc & from a handout• What to do with your PDF
  8. 8. Overview You already have the tools• PDF creation does not require: • New software • Special skills • Additional time • Specific computer setup
  9. 9. Word Problems What Word is- and isn’t• Word is: • A powerful document editor• Word is not: • A publishing tool • Made for collaboration • Capable of maintaining design
  10. 10. Example of different people viewing the same Word document.
  11. 11. The PDF Fix How PDFs fix the problem• PDFs are made for publishing • PDF files include fonts and layout• PDFs include collaboration tools• PDFs always appear the same • Regardless of system or location, a PDF is a PDF
  12. 12. Questions?Before we begin the tutorials... sy ^ ea
  13. 13. Creating & Using finally... the good stuff ;)• Creating PDFs from: • Electronic documents with Word or online • Paper documents with a scanner • Searching scanned documents• Letting the computer read to you• Publishing your PDFs
  14. 14. PDF From Word PC Users:1. With the document open, click the Windows ( ) logo2. Under “Save As” chose “PDF or XPS” Mac Users:1. With the document open, click “File” in the menu2. Under “Save As” change format to “PDF”
  15. 15. PC Users1. With the document open,click the Windows ( )logo
  16. 16. PC UsersUnder “Save As” chose “PDF or XPS”
  17. 17. Mac Users1. With the document open, click “File” in the menu
  18. 18. Mac UsersUnder “Save As” change format to “PDF”
  19. 19. PDF From A Handout Either Pc or Mac1. Open the software that came with your scanner2. Choose the scan to PDF option3. Save the file
  20. 20. PDF From A Handout Department Minolta scanner1. Touch [Fax/Scan] fax/scan operations2. Touch [Scan Settings] to specify settings for scanning3. In Scan Settings > File Type, touch [PDF]4. Press “Go” button on scanner
  21. 21. Office ScannerTouch [Fax/Scan] fax/scan operations
  22. 22. Office ScannerTouch [Scan Settings] to specify settings for scanning
  23. 23. Office ScannerIn Scan Settings > File Type, touch [PDF]
  24. 24. Office ScannerPress “Go” button on scanner
  25. 25. Sharing PDFs to your students via wyoweb1. Log into WyoWeb, and open appropriate course site2. Click the “Files” tab3. Click “Add a new File to [...]”4. Select your file and click “Ok”5. Click “Add file”
  26. 26. Post to WyoWebLog into WyoWeb, and open appropriate course site
  27. 27. Post to WyoWebClick the “Files” tab
  28. 28. Post to WyoWebClick “Add a new File to [...]”
  29. 29. Post to WyoWebSelect your file and click “Ok” (or “Choose” on a Mac)
  30. 30. Post to WyoWebClick “Add file”
  31. 31. A Quick DemoThe scanning process on a standard PC computer
  32. 32. Other Options You can also...• Send PDFs as e-mail attachments• Post them to personal websites• Share them on public e-reader sites like scribd.com• Search scanned PDFs• Annotate, cite, and track PDF information in almost every electronic bibliographic tool available
  33. 33. Questions? Thanks for attending!Leave your email address as you exit andwe’ll send you the PDF of this talk, as well as a link to watch the video online. as it w y ; ) ya eas old be T to go ing
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