Teaching notes on Job Search Techniques by Dr. Manishankar Chakraborty
INTRODUCING JST….http://www.youtube.com/watch?v=DAqdZ2Q92VAJ S T , D R . M A N I S H A N K A R C .
COURSE OVERVIEWPractical application holds the key.Different from any other course.Equally important for all students, viz. Engineering, IT, Business.Different learning approach required.Continuous learning through series of activities.Marks are important, but understanding for application is even more important.Technology makes it easier to understand and apply.Participative nature in the classroom improves the learning curve.Essence on soft skills with a blend of hard skills.Rote learning not the way forward.Understanding and presenting in own words have multiplier effect.Plenty of opportunities for additional learning, both theoretical and practical.Personality development an important component of learning, so regularity is the key.Has usage throughout ones professional life.May sound simple, but have major impact on career development.Handling wrong perceptions/myths about the subjectJ S T , D R . M A N I S H A N K A R C .
BACKGROUNDCareer buildingOpportunity scanningUnderstanding the employer needsAligning requisite inputs in the persona for knocking the employers doorOffline and online job search tools-A comparisonReasons for organizational misfitsRole of the subject in the grooming process of an Engineer, Business Manager, ITManager/ConsultantUnderstanding Industry/Corporate expectation from a fresh graduateSkill developmentPersonality developmentNeed for differentiation in the job marketImportance of value-addition as a job seekerMulti-tasking and its importanceWork-ethicsJ S T , D R . M A N I S H A N K A R C .
ASSESSMENTSSWOT Analysis- 5 Marks (Helps to know your persona and identify yourself)Cover Letter- 5 Marks (Enables you to apply for a job formally)Resume Preparation- 10 Marks (Makes you aware as to how to sell yourself)Mid term exams- 20 Marks (Checking your Learning)Video related Questions- 10 Marks (Relate theory with practical in international set-up)Interview + Interview kit= 15 Marks + 5Marks=20 Marks (Simulation of a real lifeexperience)Final=30 Marks (Overall understanding of the course)TOTAL= 100 MarksThumb rules to succeedPunctuality, Interaction with teacher and peers, Daily scheduling, Daily Revision,Additional reading and writing.J S T , D R . M A N I S H A N K A R C .
LEARNING OPPORTUNITIES GALOREJ S T , D R . M A N I S H A N K A R C .
A SNAPSHOTJ S T , D R . M A N I S H A N K A R C .
OUTCOME-1DESCRIBE THE DIFFERENCES BETWEEN TRADITIONAL AND NON-TRADITIONAL APPROACHES OF JOB SEARCHIntroductionChallenge for the employer and employee to find the right person for the right job.Prospective(future) employer and employees are in the look-out for right employees andcompany respectively.Who gets the jobSuitable candidate having skills, abilities, education and experiences as required by the job.Sometimes wrong person are selected for wrong job due to lack of information byemployees/employers.Information about job is to be taken from reliable (correct) sources, analyzed before decisionsare taken.Employer should know about all the candidates and select the best one.DefinitionProcesses/techniques so as to get the right person for the right job at the right time and rightcost.J S T , D R . M A N I S H A N K A R C .
OUTCOME-1Who is in search of a job?Employed or Unemployed-Employed wants to move up in their career and unemployed wants to start after finishing theireducation.Employed looks for better opportunities like higher salary, career growth, additional experienceand improved working environment.Unemployed looks to earn and satisfy their economic needs.Full-time or part time job-Full time employees looks for better opportunities, benefits, position and part-time jobseekerssupplements (adds) his existing income and experience.Full-time job is stable and provides more income.Full time job requires minimum 8 hours of work everyday.Part-time job requires 1-4 hours of work everyday.Students go for part-time job to „earn and learn‟.J S T , D R . M A N I S H A N K A R C H A K R A B O R T Y
OUTCOME 1Seeking jobs within and outside the countryApplicant may look for jobs within/outside the country.They seek jobs outside for international experience, increased remuneration, better economic benefits, better life-style and climate and industryexposure.People seek jobs within the country to stay with family/friends.Traditional Job Search Techniques-Traditional/old/conventional are the techniques which are in use for a long time.They are still in use.The techniques are as follows-(1) Classified- Job advertisements appearing in newspapers, magazines and journals.Refers to jobs in private sectors.Oldest and mostly used job searching tool.(2) Government/Ministry of Manpower- Jobs in government publications are government/public sector jobs.Employment exchange registers unemployed people and provides them jobs.MoMP does in Oman and also control private sector jobs.J S T , D R . M A N I S H A N K A R C .
OUTCOME 1Employment agencies- Companies/consultants those help in job search.Have special knowledge of job market and helps candidate to make resume and prepare for job interviews.They provide a list of job vacancies available in the market.They charge fees from the employee and the employer as well.Internet- Fastest growing medium for job search.Applicants should know how to use search engines, job portals, company websites.Draw flowchart for search engine, job portals and company website usage in the board.To apply for jobs online, uploading the resume and continuous follow-up is essential.(a) Company website-Provides information about the jobs available along with other company/industry related knowledge.Candidates browse jobs and apply for the right jobs.Company informs by phone/e-mails.E.g.www.pdo.co.omwww.bankmuscat.comwww.omanair.comJ S T , D R . M A N I S H A N K A R C .
OUTCOME 1(b) Search engine – Job seeker can type the company‟s name through search engine so as toget the URL (Universal Resource Locator)E.g. www.msn.com www.google.com www.bing.com www.yahoo.com(c) Job sites/Job portals- Databases of various companies searching for candidates.Applicants can browse jobs for free and includes the following- Job Posting, Resume posting,Job search assistance, Company and industry information, Job application for suitablejobs.E.g. www.bayt.com www.gulfjobs.com www.gulftalent.com www.jobsindubai.comJob Fairs- Conducted jointly by companies, job consultants, colleges in central places likemalls, colleges public colleges.Employers inform individuals of job opportunities.Employers inform about skills, knowledge, qualification and experience required for a job.Professional associations- Group of individuals working in a particular career field may bewithin the same industry (Difference between industry and company)Students join as student member for networking, gain practical knowledge and get job relatedinformation.Internships and volunteering- Job seeker join as an intern/volunteer, gets stipend.It shows the candidate is interested to learn.Good performance after successful completion can lead to a job offer.Provides valuable information to a new job seeker.J S T , D R . M A N I S H A N K A R C .
OUTCOME-1Non-Traditional Job Search Techniques- Also known as new/non-conventional techniques andare used in the modern era to get employment.They are of the following types-Networking- Helps the job-seeker in building a relationship with a professional.This helps in getting job related information and act as a source of recommendation.Cold Calling- Visiting or calling a prospect without prior appointment.Also known as cold canvassing.Helps in knowing unpublished job related information and networking.Calling/Business Cards- Cards bearing business related information of an individual/company.Shared during formal introductions as a memory aid and convenience tool.Includes name, address, position, affiliation, contact details, websiteUsed during cold calling visits, meetings, career/job fairs, interviewsJ S T , D R . M A N I S H A N K A R C .
KNOWLEDGE REINFORCEMENTApplied Questions(1) How is traditional techniques different from non-traditional techniques?(2) How is JST as a subject important for Business, IT and Engineering students?(3) How is JST as a subject different from other subjects you are studying?(4) What different strategies you have to adopt to understand and apply the learning of JST in your professional life?Video-analysishttp://www.youtube.com/watch?v=twHURauBm7khttp://www.youtube.com/watch?v=YhbULttQ0G0http://www.youtube.com/watch?v=7axi78kLejghttp://www.youtube.com/watch?v=AJgZUC34k-c&playnext=1&list=PL6E8DC54CA6AE8699http://www.youtube.com/watch?v=-ZjN6EMO55URole-playsCase-let/situation analysisFurther reading linkshttp://jobsearch.about.com/od/findajob/tp/jobsearchtechniques.htmhttp://businesscasestudies.co.uk/career-info/techniques-for-an-effective-job-search/#axzz2HvmDdixvJ S T , D R . M A N I S H A N K A R C .
OUTCOME-3RESUME PREPARATIONIntroductionThe first device that helps in making the first impression in the mind of the future employer.DefinitionA personal summary of candidates education, experience, accomplishments, personalbackground, interests which helps the employer to get answer to the following three questions-Why you are ? (Identity, Name, Overall Profile)What you know? (Knowledge, Abilities, Skills)What you have done ?(Education, Experience, Achievements)Objectives-Presenting information about selfShowing seriousness while going to the job marketIntroducing for getting interviewedDocumentation for search firms, job consultantsA script for meetings and discussionsJ S T , D R . M A N I S H A N K A R C .
OUTCOME-3Video Analysis on CV Makinghttp://www.youtube.com/watch?v=C9y2CjBd5QAJ S T , D R . M A N I S H A N K A R C .
OUTCOME-3Differences between Resume and Curriculum Vitae (CV)Many think both are the same.Structurally similar, but they are different.J S T , D R . M A N I S H A N K A R C .CV RESUMELong, includes many pages Short, mostly one pageMore detailed (descriptive) BriefUsed when applying for highprofile jobsUsed in various situationsIncludes details of qualification,work experience, skills, awards,publications, projects, honors,memberships, affiliations andreferencesIncludes summary of qualification,work experience, and skills
OUTCOME-3Information to be included in a ResumeContact informationName, Address, Telephone numbers, Email id, website (if any)Career/Job ObjectiveBrief statement in 1 or 2 sentences explaining the type of career/job he/she wants to pursue along with the reasons for it.It helps in deciding the next career move and sets tone for the resume.It should be short, simple and sweet.Educational qualificationDegree/Diploma, Name of institution, CGPA/Marks, Courses studied, Major ProjectsWork experiencePermanent/Full time/Part time jobs, Job title, Positions, Employment History, Name and location of employer, achievements, skills and knowledgeacquiredSpecial skillsComputer (Hardware/Software) skills, Language skills with fluency, others like teamwork, leadership skills etc.J S T , D R . M A N I S H A N K A R C .
OUTCOME-4Activities and InterestsParticipation in clubs and professional associationsVolunteering experiencesInterests related to ones fieldReferencesProfessional contacts (not personal) who can complement and validate details in CV/ResumeCommunication details of the referee(s)“Available on Request” is an optionReference Letter/TestimonialA letter where the referee makes a general assessment of the qualities, characteristics andcapabilities of the aspirant and confirms the details of professional situations.J S T , D R . M A N I S H A N K A R C .
OUTCOME-4Types of Resume(1) Chronological- This format gives importance to dates of occurrence (happening) for employment and educational histories inreverse chronological order.(2) Functional/Skill based Resume- This format gives importance to the skills acquired and grouped together according toeducation, work experience and extra-curricular involvement.It helps fresh job seekers to present the skills required for a position.(3) Combination Resume- Combination or mix of chronological and functional resumes.Resume tipsA format that is easy to read and organizedFormat is consistent/uniform/similar throughout the resumeNot more than two styles with size of 10 or 12Focusing on achievements/skills relevant for the jobNo spelling typing or grammatical errorsNo corrective liquid or handwritten changesPrinting on quality paper (A-4, Executive Bond) and printerJ S T , D R . M A N I S H A N K A R C .
OUTCOME-4Application/Cover LetterAn introduction to the resume of a prospective employerIt has brief outline of the objectives and previous work experienceIt speaks about qualification and interest for a position to a future employerPoints to remember while preparing a cover letterOne page, within three or four paragraphCareer successes and achievements are to be includedCustomizing the letter according to the jobIncluding what the employer wants to hear like contribution by the employeeNot stating salary expectationsNot stating the expectations from the company/positionFormatFull addressDateAddress of employerSalutationParagraph one (Introduction)Paragraph two (Body)Paragraph three (Conclusion)ClosingJ S T , D R . M A N I S H A N K A R C .
KNOWLEDGE REINFORCEMENTJ S T , D R . M A N I S H A N K A R C .
OUTCOME-5INTERVIEWIntroductionEmployer(Interviewer) and Employee (Interviewee)Opportunity for employee to show his worth/value to the employerEmployer looks for talents, skills, knowledge, energyEmployee should take care of their words, voice tone and positive visual image for employer to receivethe message of confidence, credibility, trustworthiness, intelligence, experience and educationlevels for a jobSuccess in an interview is possible through-Planning and preparation, presenting strengths clearly, preparing for questions, effective follow-upMeaningA conversion between two or more people to know the employee‟s potential for a job/position and for theinterviewee to know about the organization.What is assessed in an interview?Personality, Appearance, Speech Mannerisms, Gesture, Mental Alertness, Consistency of thought,Positive attitude and leadership qualities of the aspirantJ S T , D R . M A N I S H A N K A R C .
OUTCOME-5Goals of the interviewGoals of the interviewee/candidateObtain information about the job and organizationDecide whether the job is suitable/notCommunicate important information about oneselfFavorably impress the employerGoals of the interviewer/employerPromote organization to attract best candidatesDecide whether the job is suitable for him/herCommunicate important information about self to employerFavorably impress the employerPreparation for the interviewPlan and prepare before the interview(1) Learning about the company that is interviewing the candidate(2) Knowing about its age, products/services, stability, expectations from employees etc.(3) Available in company literature, library, business association, newspaper, employees, websiteJ S T , D R . M A N I S H A N K A R C .
OUTCOME-5Possibly knowing who is going to interview the candidateMaintaining separate file for job related information pertaining to different companies, positions, places etc.Knowing about self, ones own personality, past training experience, likes, dislikes, employment goalsKeeping the resume, references questions for employer, samples of work, transcript etc. ready for the interview.Dress codeDress code/grooming are critical factors in hiring decisionFirst impression is importantPoor personal appearance and careless dressing leads to rejectionChecklist before job interviewsNeatly combed hairClean shaven or trimmedAvoiding tobacco, highly spicy foods as onions, garlic before interviewTeeth brushed with fresh breathClean clothingPressed clothesShined shoesFace, hands, fingernails cleanedJ S T , D R . M A N I S H A N K A R C .
OUTCOME-5Present your strengthsTelling what the candidate can do with reference to past examplesComparing the skills, abilities, experiences, training and attitudes required by the employer with that of the employeeExamples of past experience showing job related strengthsExamples of specific problems, challenges, situations or skills to prove job related onesSpecific details like whom, when, where, what, how and whyNumbers showing how much, how many, how often, how long, how fast etc.What to do during an interview?Non-verbal Messages- Speaks larger than wordsFew things those needs to be kept in mind are-(1) Start it off like a winnerHandshake- A firm one with a pleasant smile and a positive and confident attitude.Introduction with confidence and enthusiasmPosture- Standing and sitting erect.J S T , D R . M A N I S H A N K A R C .
OUTCOME-5Avoiding fidgeting- One should avoid playing with hairs, clicking pen tops, tapping feet, unconsciously touching body parts.Eye Contact- Creates positive image about the candidateMoving hands- Gesturing or talking with hands in moderation is good.(2) Being comfortable- Sitting comfortably facing the interviewer creates a positive impact.(3) Listening attentively- Taking notes if questions are long and listening carefully is important for the interviewee.(4) Avoid nervous mannerisms- The nervous behavior should not be shown by being calm and composed as everyone is nervous toan extent.(5) Speaking clearly- Using right grammar, friendly tone and avoiding answers with only yes/no should be followed. Clarifying andexplaining is good for making the right image.(6) Positive and enthusiastic- Showing interest and avoiding complaints about past employers, jobs, classes is must to avoidnegative image.(7) Asking right questions- Asking right questions to the interviewer shows the candidate‟s interest.Better not to ask anything about salary and benefits.(8) While answering questions one should be- Concise- answer short and to the point.Provide examples- Provide examples supporting the answersHonest- State the truth and admit what is unknownKeep the guard up- Decide what is to be told and what not to be told to the interviewer and not get swayed awayJ S T , D R . M A N I S H A N K A R C .