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Copyright Get Organised Ireland 2012
‘Maximising your potential ’                   (Presentation by Gerry Duffy)
‘Maximising your potential’                  (Presentation by Gerry Duffy)
John F Kennedy‘Physical fitness is notonly one of the keys to ahealthy body........ It is the basis of a creative and inte...
8    Get/Stay Fit and Fuel to maximise your                 performance
7A SMALL KEY OPENS BIG DOORS
6THINK TIME
5IF SOMEONE ELSE CAN, THEN SO           CAN I
4BE DIFFERENT IN YOUR      APPROACH
3SURROUND YOURSELF WITH     GREAT PEOPLE
Surround yourself with     great people
BARRY MURRAY
RICHARD DONOVAN
NOELEENBOURKE
Surround yourself with     great people
2
WEEK 1 (1-7) 4Hrs 36 Mins                  32 Marathons in 32 DaysWEEK 2 (8-14) 4 Hrs 23 MinWEEK 3 (15/21) 4 Hrs 20 Mins W...
DROGHEDA    SWIM   24 MILES  DUBLIN
ANTRIM          RUN        262 MILESKERRY
DUBLIN              AIRPORT   CYCLE1,160 MILES      MALAGA      AIRPORT
Surround yourself with     great people
Recap• How to solve           • Be Different  worrying situations    • Surround yourself• Go away and THINK      • Tough D...
1     ‘YOUR MINDSET’ (def)A set of beliefs or a way of thinking that determines     ones behaviour, outlook and mental att...
APPRENTICESHIPS                           144 Hrs done                      9 of 10 Boxes ticked                        ON...
Gerry Duffy                   Thank                    You               www.direction32.com              facebook.com/32m...
Copyright Get Organised Ireland 2012
a day in the life …Copyright Get Organised Ireland 2012
agenda• Introduction• Productivity  challenges• Productivity  questionnaire• Tools• Your own personal  changes• Questions ...
my own challenges• I dislike paper• I work remotely• Email• I regularly experience  information overload• I get distracted...
a few notes…•Stop trying to besomething you arenot.•Not all productivitytools suit everyone.•Work according toyour natural...
productivity score                                      • 27 points                                    • Goal: 20/27      ...
toolsCopyright Get Organised Ireland 2012
tool 1: master list• www.wunderlist.com•   master•   weekly•   daily•   What to schedule?•   2 profit items•   3 admin    ...
tool 2: end of day check in• www.idonethis.com• Accountability• Tracking for invoicing• Celebration                 Copyri...
tool 3: weekly reading• www.readitlater.com• Distractions• Application versus reading for the sake of it• Categorised to s...
tool 4: client management• www.teamworkpm.net•   No email // Messaging•   Notebooks•   Files•   Tasks•   Time•   Milestone...
Copyright Get Organised Ireland 2012
tool 5: budgeting• www.billfaster.com• www.moflo.co.uk• Personal• Business• Online• Time tracking• Printable reports      ...
tool 6: email management     RULE: IT DOES NOT DETERMINE MY DAY. EVER.•   No email for personal mails•   Move to social me...
tool 7: downtime   Copyright Get Organised Ireland 2012
implementation                     3 actions Copyright Get Organised Ireland 2012
Copyright Get Organised Ireland 2012
Facebook:http://www.facebook.com/getorganised1Twitter: @getorganised // @claireburgeWeb: www.getorganised.co              ...
www.donegalenterprise.ieFacebook: www.facebook.com/donegalenterpriseTwitter: www.twitter.com/donegalcebSlideshare: www.sli...
Flourishing WorkshopThe Art & Science of Being at Your Best             Dr. Maureen Gaffney Adjunct Professor of Psycholog...
What is Flourishing?   Being at your personal bestFeeling good, doing good & doing well
The Four Common Elements of         FlourishingRising to a ChallengeConnectivityAutonomyUsing your most personally valued ...
Flourishing related to Emotional            IntelligenceEI – being intelligent about your emotions& using your emotions in...
The Problem ?Only 20% of individuals & 20% ofbusiness teams flourishing20% are ‘languishing’ – functioning wellbelow par, ...
What Blocks Us from Flourishing? Flourishing is dependant on achieving a very precise ratio    of positivity to negativity...
Critical positive-negative ratiosJust to manage day-to-day - the minimum platformfor normal functioning requires a ratio o...
What Drives Positivity & Negativity?         Basic Emotions   Liking/Love   Anger   Joy           Fear   Gratitude     Sad...
Why Do You Need so Much              Positivity?Brain hardwired to prioritise negative as signalof threatSo negative more ...
The power of the negativeNegativity is highly contagious - the power of‘contamination’Any loss has more powerful negative ...
Two Basic Principles of FlourishingConsciously & actively build the positive – in yourself, in others & in organisation   ...
Building the positive
How to build the positive: overall                      principles3.    Build your capacity for happiness & work to make o...
1.Be happy & work to make others               happyAre more successful in virtually every domain in lifeHave long lasting...
How do you experience the ten basic positive        emotions in your life day-to-day?Are you aware of what arouses each em...
Liking/Love   AngerJoy           FearGratitude     SadnessContentment   ShameInterest      GuiltHope          EnvyPride   ...
2. Personal Projects          Life          circ          10%Genetic 50%                 Personal projects                ...
3. Spend Your Units of Attention           WiselyYour attention is your most precious resourceWhat you pay attention rathe...
4. Define positive purpose in   every important interactionYour brain is an anticipation machine. Once you give it apurpos...
5. Actively manage your mood Feelings provoke mood Moods typically last 2 hours & mood affects  (nearly) everything Fee...
‘Mood’ of OrganisationEmotional contagion happens in groups & spreads likevirusThe more emotionally interconnected a group...
 ‘At work do you have the opportunity to do what you do best every day?’ When employees answer ‘strongly agree’ to this q...
6. Live a Life of Vital               Engagement Creating experiences of ‘Flow’ Builds strong capacity for sustained att...
7. Work to create & clarify              meaning Meaning bookends flourishing – drives commitment Four sources of meanin...
8. Building Resilience                                  FlourishingfunctioningLevel of                                  re...
Building ResilienceBuild a portfolio of coping strategiesThe role of positive feelings in stress resistanceRe-write your s...
9. Stop sabotaging yourselfYOU CAN’T BE DRIVEN CRAZY.    WITHOUT YOUR FULL.       COOPERATION
The Rules of Entrapment Self-imposed ‘if-then’ rules Give us short-term relief of anxiety or guilt But prevent us from ...
10. Create a Compelling Future     Vision for Yourself & Your           OrganisationVision is deeply emotionalFacts convin...
Lesson?Lesson? Don’t compare the present to the past - more likely tomake mistakesInstead compare the present to the possi...
8. Cultivate OptimismRemarkably little evidence that optimists are EVERworse off than pessimists.Realistic Optimism = Stro...
Give the Future the Benefit of           the Doubt1984 Economist experimentThe classic experiment – 284 expertsmaking 27,0...
Cultivate ‘positive illusions’Cultivate the ‘illusion of wellbeing’A slightly exaggerated view of your ownstrengthsA sligh...
Good Leaders are Optimistic‘In this world the optimists have it, not because they are always right, but because they are p...
Copyright Get Organised Ireland 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
Wellbeing event, Enterprising Donegal Business Week 2012
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Wellbeing event, Enterprising Donegal Business Week 2012

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Three presentations delivered at the Wellbeing event at Solis Lough Eske on March 9th as part of Enterprising Donegal Business week 2012

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  • Introduction: Personal story of a frustrating work situation. 2 minutes Allow everyone to state their biggest productivity challenge. 2 minutes Organisation /Time Style Questionnaire. 20 minutes Why time styles. 2 min Time stealers and recap of challenges. 5 min Productivity optimisers. 10 min Practical tools. 5 min.
  • Financial and administrative in nature.
  • Give an overview of each system. They are free and they have very good help sections that enable you to learn more about the system.
  • For strategy To celebrate To switch off
  • Attunement to what is going on inside yourself Attunement to others - being on same feeling wavelength as others so they ‘feel felt’ Attunement to larger context- sensing accurately how things are unfolding around you A sense of inner freedom - setting something free in yourself; self-belief, trust in others, creativity, boldness Connected to feeling that you matter & what you do matters Not having total control – but using whatever power you have to move things on in a positive way
  • . What’s right about the present situation? How can I create some positivity where there is none?
  • – speed & quality of thinking , memory creativity, flexibility, judgement, motivation, problem-solving, managing conflicts, optimism.
  • More cooperative, generous with time & expertise, more attentive helpful to colleagues & those they serve Less interpersonal conflict, better at creative problem-solving. Less absenteeism & staff turnover.
  • – speed & quality of thinking , memory creativity, flexibility, judgement, motivation, problem-solving, managing conflicts, optimism.
  • Transcript of "Wellbeing event, Enterprising Donegal Business Week 2012"

    1. 1. Copyright Get Organised Ireland 2012
    2. 2. ‘Maximising your potential ’ (Presentation by Gerry Duffy)
    3. 3. ‘Maximising your potential’ (Presentation by Gerry Duffy)
    4. 4. John F Kennedy‘Physical fitness is notonly one of the keys to ahealthy body........ It is the basis of a creative and intellectual activity....’
    5. 5. 8 Get/Stay Fit and Fuel to maximise your performance
    6. 6. 7A SMALL KEY OPENS BIG DOORS
    7. 7. 6THINK TIME
    8. 8. 5IF SOMEONE ELSE CAN, THEN SO CAN I
    9. 9. 4BE DIFFERENT IN YOUR APPROACH
    10. 10. 3SURROUND YOURSELF WITH GREAT PEOPLE
    11. 11. Surround yourself with great people
    12. 12. BARRY MURRAY
    13. 13. RICHARD DONOVAN
    14. 14. NOELEENBOURKE
    15. 15. Surround yourself with great people
    16. 16. 2
    17. 17. WEEK 1 (1-7) 4Hrs 36 Mins 32 Marathons in 32 DaysWEEK 2 (8-14) 4 Hrs 23 MinWEEK 3 (15/21) 4 Hrs 20 Mins WEEK 4 (22-28) 3 Hrs 55 Mins Marathons 29/30/31 and 32 3 Hours 32 Minutes
    18. 18. DROGHEDA SWIM 24 MILES DUBLIN
    19. 19. ANTRIM RUN 262 MILESKERRY
    20. 20. DUBLIN AIRPORT CYCLE1,160 MILES MALAGA AIRPORT
    21. 21. Surround yourself with great people
    22. 22. Recap• How to solve • Be Different worrying situations • Surround yourself• Go away and THINK • Tough Days don’t• If someone else can, last, tough people do I can• 3 Steps to achieving any goal
    23. 23. 1 ‘YOUR MINDSET’ (def)A set of beliefs or a way of thinking that determines ones behaviour, outlook and mental attitude
    24. 24. APPRENTICESHIPS 144 Hrs done 9 of 10 Boxes ticked ONLY 16 Hrs Left 8 months/206 Sacrifices/CREW MONSOON EXTRA IM GRATITUDE/ AMBITION LIE IN TOMORROW!! 9 DAYS/NIGHTSBODY EXHAUSTED STILL 16 Hrs LEFT STRESS FRAC. IMMUNE LOW L MONSOON
    25. 25. Gerry Duffy Thank You www.direction32.com facebook.com/32marathons
    26. 26. Copyright Get Organised Ireland 2012
    27. 27. a day in the life …Copyright Get Organised Ireland 2012
    28. 28. agenda• Introduction• Productivity challenges• Productivity questionnaire• Tools• Your own personal changes• Questions Copyright Get Organised Ireland 2012
    29. 29. my own challenges• I dislike paper• I work remotely• Email• I regularly experience information overload• I get distracted• I overload Copyright Get Organised Ireland 2012
    30. 30. a few notes…•Stop trying to besomething you arenot.•Not all productivitytools suit everyone.•Work according toyour natural rhythminstead of against it.•Recognise thepatterns of others andwork within them. Copyright Get Organised Ireland 2012
    31. 31. productivity score • 27 points • Goal: 20/27 • ‘in order’ • Not all applies Copyright Get Organised Ireland 2012
    32. 32. toolsCopyright Get Organised Ireland 2012
    33. 33. tool 1: master list• www.wunderlist.com• master• weekly• daily• What to schedule?• 2 profit items• 3 admin Copyright Get Organised Ireland 2012
    34. 34. tool 2: end of day check in• www.idonethis.com• Accountability• Tracking for invoicing• Celebration Copyright Get Organised Ireland 2012
    35. 35. tool 3: weekly reading• www.readitlater.com• Distractions• Application versus reading for the sake of it• Categorised to share with others Copyright Get Organised Ireland 2012
    36. 36. tool 4: client management• www.teamworkpm.net• No email // Messaging• Notebooks• Files• Tasks• Time• Milestones• Resources• Billing• People Copyright Get Organised Ireland 2012
    37. 37. Copyright Get Organised Ireland 2012
    38. 38. tool 5: budgeting• www.billfaster.com• www.moflo.co.uk• Personal• Business• Online• Time tracking• Printable reports Copyright Get Organised Ireland 2012
    39. 39. tool 6: email management RULE: IT DOES NOT DETERMINE MY DAY. EVER.• No email for personal mails• Move to social media• Separate mail boxes• Move to project management tools• Nesting• Finding mails due to subject line mismatches• No email before 12pm• One week turnaround• No subscriptions Copyright Get Organised Ireland 2012
    40. 40. tool 7: downtime Copyright Get Organised Ireland 2012
    41. 41. implementation 3 actions Copyright Get Organised Ireland 2012
    42. 42. Copyright Get Organised Ireland 2012
    43. 43. Facebook:http://www.facebook.com/getorganised1Twitter: @getorganised // @claireburgeWeb: www.getorganised.co Copyright Get Organised Ireland 2012
    44. 44. www.donegalenterprise.ieFacebook: www.facebook.com/donegalenterpriseTwitter: www.twitter.com/donegalcebSlideshare: www.slideshare.net/donegalcebYouTube: www.youtube.com/Donegalceb Copyright Get Organised Ireland 2012
    45. 45. Flourishing WorkshopThe Art & Science of Being at Your Best Dr. Maureen Gaffney Adjunct Professor of Psychology and Society UCD March 2012
    46. 46. What is Flourishing? Being at your personal bestFeeling good, doing good & doing well
    47. 47. The Four Common Elements of FlourishingRising to a ChallengeConnectivityAutonomyUsing your most personally valued competencies
    48. 48. Flourishing related to Emotional IntelligenceEI – being intelligent about your emotions& using your emotions intelligentlyEI is what enables you to fully use yourintelligence, talents, skills & life experienceLongitudinal studies – IQ contributesabout 20% to life successLeaving 80% due to other factorsEI is one of those very significant factor
    49. 49. The Problem ?Only 20% of individuals & 20% ofbusiness teams flourishing20% are ‘languishing’ – functioning wellbelow par, blocked, frustrated,‘running on empty’
    50. 50. What Blocks Us from Flourishing? Flourishing is dependant on achieving a very precise ratio of positivity to negativityWhat blocks us from flourishing is losing that critical balance
    51. 51. Critical positive-negative ratiosJust to manage day-to-day - the minimum platformfor normal functioning requires a ratio of 3:1Three invisible thresholdsBelow 3:1 – triggers a downward vicious cycleAchieving a ratio of 5:1 - triggers upward virtuouscycle– For individual success in life– For happy & stable marriages– For flourishing teams at workAt a ratio of 12:1 dynamics of flourishing break up
    52. 52. What Drives Positivity & Negativity? Basic Emotions Liking/Love Anger Joy Fear Gratitude Sadness Contentment Shame Interest Guilt Hope Envy Pride Jealousy Humour Contempt* Inspiration Disgust* Awe
    53. 53. Why Do You Need so Much Positivity?Brain hardwired to prioritise negative as signalof threatSo negative more powerfully than positive,‘stickier’ & more contagiousOnly way to counter the negative isnumerically
    54. 54. The power of the negativeNegativity is highly contagious - the power of‘contamination’Any loss has more powerful negative impact than‘equivalent’ gainNegative first impressions very difficult to reverse –need 9 ‘bits’ of positive information to reversenegative impression but less than 4 new ‘bits’ ofnegative information to reverse positive impressionStronger & longer lasting effects of negative moodsNegative interactions more predictive of long-termoutcome relationshipsTrust in relationships & organisations easier todestroy than create
    55. 55. Two Basic Principles of FlourishingConsciously & actively build the positive – in yourself, in others & in organisation WhileConsciously & actively de-limiting the frequency & intensity of the negative – in yourself, in others & in organisationSo as unavoidable negativity rises -as long as you ramp up positivity to maintain the right ratio you can still flourish
    56. 56. Building the positive
    57. 57. How to build the positive: overall principles3. Build your capacity for happiness & work to make others happy4. Set yourself goals - ‘personal projects’5. Learn to get control over your attention & spend your units of attention wisely6. Define your positive purpose in every important interaction7. Take charge of your mood8. Master the art of vital engagement9. Work to create & clarify meaning10. Build your resilience - Be ambitious about set-backs, failures & adversity11. Stop sabotaging yourself – you can’t be driven crazy without your full cooperation12. Create a compelling future vision
    58. 58. 1.Be happy & work to make others happyAre more successful in virtually every domain in lifeHave long lasting & fulfilled marriagesHave better relationships with friends & colleaguesHelp others more frequently, volunteer more & contribute to societyEnjoy better mental & physical health & more vitalityLive 7.5 years longer (irrespective of age, sex, socioeconomicstatus)Positive feelings more important for health than body mass,exercise or even smokingSmoking knocks 5 yrs off man’s life, 7.5 off woman’s life. Persistentnegative feelings knock 10 yrs off your life
    59. 59. How do you experience the ten basic positive emotions in your life day-to-day?Are you aware of what arouses each emotion in you? Do you register them as they happen? Do you have a conscious strategy to build their frequency & intensity in your work?If you cant do it for yourself, you can’t do it for others or in your work
    60. 60. Liking/Love AngerJoy FearGratitude SadnessContentment ShameInterest GuiltHope EnvyPride JealousyHumour Contempt*Inspiration Disgust*Awe
    61. 61. 2. Personal Projects Life circ 10%Genetic 50% Personal projects 40%
    62. 62. 3. Spend Your Units of Attention WiselyYour attention is your most precious resourceWhat you pay attention rather than events determinesyour experienceBut the negative has automatic first call on attention So attention has to be consciously directed to the positiveby the right questionsPositive feelings NOT opposite of negative feelingsSome choice involved paying attention to positivefeelings especially when feeling negative & build on them
    63. 63. 4. Define positive purpose in every important interactionYour brain is an anticipation machine. Once you give it apurpose it automatically does half the work for you – Alerting you to opportunities to achieve your purpose – Motivating you to take avail of them when they happen in the moment – Helping you to avoid distractions or the temptation to be drawn into other agendas – Generating other options when you are running into set-backs –Positive Purpose focuses your unconscious attention on‘Am I missing an opportunity here? ‘ vs. narrow taskfocus
    64. 64. 5. Actively manage your mood Feelings provoke mood Moods typically last 2 hours & mood affects (nearly) everything Feelings & mood are contagious – particularly the mood of the person you depend on for anything So you can’t leave your mood at the door of your life
    65. 65. ‘Mood’ of OrganisationEmotional contagion happens in groups & spreads likevirusThe more emotionally interconnected a group, the longer worked together, the stronger the moods expressed byindividuals – the more contagionMood at work counts – to individuals but also toproductivityWhen negative mood in organisation performance ofentire team affected – In cardiac unit where the nurses’ general mood depressed, death rate among patients four times higher than on comparable units.
    66. 66.  ‘At work do you have the opportunity to do what you do best every day?’ When employees answer ‘strongly agree’ to this question  50% more likely to work in organisation with lower turnover  38% more likely to work in more productive organisation  44% more likely to work in organisation with higher satisfaction in those they serve
    67. 67. 6. Live a Life of Vital Engagement Creating experiences of ‘Flow’ Builds strong capacity for sustained attention & concentration Facilitates the perfect balance between automatic & conscious behaviour Auditing experiences of ‘Flow’ – in work & leisure Growing experiences of ‘Flow’ into a life of vital engagement
    68. 68. 7. Work to create & clarify meaning Meaning bookends flourishing – drives commitment Four sources of meaning in our lives  Purpose – sense of heading somewhere you want to be  Values – sense of goodness about what you are doing  Efficacy – belief you can control & influence things to make them better  Self-worth The role of narrative – personal & organisational
    69. 69. 8. Building Resilience FlourishingfunctioningLevel of recovery Survival TIME
    70. 70. Building ResilienceBuild a portfolio of coping strategiesThe role of positive feelings in stress resistanceRe-write your story– ‘Redemption’ vs ‘Contamination’storiesActively look for the lesson & find some value in set-backs & failure – ‘stress-related growth’Learn the ask one important question Is there anything about this situation that allows me to do something positive that I otherwise would not or could not have done?
    71. 71. 9. Stop sabotaging yourselfYOU CAN’T BE DRIVEN CRAZY. WITHOUT YOUR FULL. COOPERATION
    72. 72. The Rules of Entrapment Self-imposed ‘if-then’ rules Give us short-term relief of anxiety or guilt But prevent us from facing a painful truth about ourselves or a relationship & from taking responsibility for our own lives
    73. 73. 10. Create a Compelling Future Vision for Yourself & Your OrganisationVision is deeply emotionalFacts convince. Emotions motivateSo Vision has to inspire strong emotion in you & thoseyou leadVision hampered by being too anchored in the present & by fear: We expect future changes will affect wellbeing much more they do - forget our extraordinaryability to adapt to new circumstances
    74. 74. Lesson?Lesson? Don’t compare the present to the past - more likely tomake mistakesInstead compare the present to the possibleNegative emotions draw you into past.Remember this – when thinking about present or immediate past - regret ‘acts of commission’ – things we did that we wish we hadn’t – when thinking about the more distant past –regret ‘acts of omission’- things we could have done but didn’t
    75. 75. 8. Cultivate OptimismRemarkably little evidence that optimists are EVERworse off than pessimists.Realistic Optimism = Strong expectation that thingswill turn out alright in the end– Despite frustrations/set-backs– With effort– And with no guaranteesOptimists brains work differently – alert to boththreat & opportunities
    76. 76. Give the Future the Benefit of the Doubt1984 Economist experimentThe classic experiment – 284 expertsmaking 27,000 long & short termpredictions‘Foxes’ & ‘Hedgehogs’–
    77. 77. Cultivate ‘positive illusions’Cultivate the ‘illusion of wellbeing’A slightly exaggerated view of your ownstrengthsA slightly exaggerated sense of personal controlover situationsA slightly exaggerated optimistic view of thefutureIs a formula for success in all aspects of lifeBeing relentlessly ‘objective’ associated withbeing mildly depressed
    78. 78. Good Leaders are Optimistic‘In this world the optimists have it, not because they are always right, but because they are positive. Even when wrong they are positive, and that is the way of achievement, correction, improvement and success. Educated eyes-open optimism pays; pessimism can only offer the empty consolation of being right. The one lesson that emerges is the need to keep trying. No miracles. No perfection. No millennium. No apocalypse. We must cultivate a sceptical faith, avoid dogma, listen and watch well, try to clarify and define ends, the better to choose means’.
    79. 79. Copyright Get Organised Ireland 2012

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