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Capture Medical Records, Learn About Automated Data Capture for Medical Environments
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Capture Medical Records, Learn About Automated Data Capture for Medical Environments

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Learn about scanning medical records with automated file naming, splitting & routing, barcode extraction, flexible indexing, and easy EMR and EHR integration. Already have PDF medical records?

Learn about scanning medical records with automated file naming, splitting & routing, barcode extraction, flexible indexing, and easy EMR and EHR integration. Already have PDF medical records?

Published in: Technology, Business

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  • 1. Capture Medical Records
  • 2. Let’s look at considerations and technologies that can greatly automate the process of capturing medical records into an EMR/EHR environment.
  • 3. Today’s Health Care Providers Cannot Ignore the Need for Organized, Digitized Records
  • 4. …no matter what your medical records are: • patient charts • clinical notes • lab orders • EOBs • prescription orders …
  • 5. …no matter what your medical records are: • patient charts • clinical notes • lab orders • EOBs • prescription orders … or if they are already scanned as PDF or TIFF files.
  • 6. So How can your Paper Medical Records be Lassoed?
  • 7. d For a Starter Document Management System? … if you are just starting out
  • 8. Or integrated with your EMR/EHR Application?
  • 9. Be they? • Cloud-based • PC Thick Applications • Mobile Applications • …
  • 10. First, Gather up your Documents and...
  • 11. • MFP Devices • Desktop Scanners • Touchscreen Scanners Create PDF or TIFF Medical Files With:
  • 12. (during or after scanning) Add Intelligent Data Capture Technology With: Barcode Recognition Text Data Mining Forms Recognition Optical Character Recognition
  • 13. What CAN Barcodes and mined Text Do? Bill Morrow
  • 14. What CAN Barcodes and mined Text Do? • Name Files • Split Files • Extract Index Information (Metadata) • Create Destination Folder and Sub Folder Bill Morrow
  • 15. Barcodes In Use Automating File Storage Barcodes Automate File Storage Example
  • 16. Barcodes Automate Indexing <?xml version ="1.0" e<?xml version ="1.0" encoding="UTF-8" standalone="yes"?> <data> <index id=“PracticeID">1648969</index> <index id=“Doctor">SK400</index> <index id=“PatientID">200188-002</index> <index id="MeetingDate">05/02/2007</index> <index id="FilePath">fjohara- 1648969.tif</index> </data> To CSV, XML or Database Example
  • 17. OCR AND Text Mining Automate Indexing Text data mining combined with OCR extracts text based on word patterns or keyword identities such as Invoice Number in this sample. Example
  • 18. Drag-and-Drop and Zonal OCR Facilitate Indexing Operator text selection from scanned documents or PDF files can index documents without typing. Example
  • 19. Add Field Validation for improved Accuracy OCR with validation during processing is a very powerful way to eliminate entries not meeting a specific format rule. For instance if a Patient ID should contain three alpha characters followed by five numbers, all documents with item numbers that are not identified in the OCR process with that pattern may be tagged for manual inspection before further processing is done. ABC21096 SBG36581 INS98453 PA568793
  • 20. Embed Data capture technologies on Today’s high- tech scanners and... Fujitsu ScanSnap N1800 Kodak Scan Station 500
  • 21. Scanners such as the Kodak Scan Station 500 series and Fujitsu ScanSnap N1800 now include a touchscreen workstation. Couple this with intelligent software and presto, we have a new generation of intelligent and highly configurable capture appliances for any workflow. Users can simply walk up to a device and with a few touchscreen selections, documents are scanned, processed, and moved into a cloud or LAN-based repository for later retrieval. Walk-up Scanning Made Simple
  • 22. Stuck scanning the same document Multiple times? This is common with Explanation of Benefits where the same EOB may need to be filed in multiple patient records.
  • 23. With ImageRamp, Scan Once, InDEX Many Easily scan the EOB once, index the different patients’ information via the onscreen keyboard, drag-and-drop OCR, or barcode reading methods, and route to the appropriate patients’ records with little to no intervention ImageRamp: Multiple Indexing, Naming and Routing of the Same Document Patient A Patient B Patient C Policy EOB
  • 24. Don’t let your data get away
  • 25. ImageRamp: comprehensive, intelligent data capture and indexing solution with branding opportunities for integrators. Visit. DocuFi: offering a comprehensive suite of products and professional services that capture, convert, and post process your valuable information assets. Visit. Call Us To learn about: Quick Links: ImageRamp for Medical/Dental What Can Barcodes Do for Me? ImageRamp Batch- Comprehensive Batch Data Processing
  • 26. Credits • bpedro “The WireIt logo” http://bit.ly/19CEGU9 • variationblogr “Wahine_Breakaway_32”http://bit.ly/185PVW4 • williac “lasso” http://bit.ly/190oQq5 • bill85704 “Sonoita Rodeo” http://bit.ly/174IJK9 • a4gpa “Calf Roping - Putting on the Breaks” http://bit.ly/1fIXO7R • Doug Waldron, “Files (85)” http://bit.ly/1bfciII • jai Mansson's,” IMG_2747.JPG” http://bit.ly/1eqtDnl • Familymwr, “U.S. Army Wounded Warrior Sports Program - Team Roping - 10 May 2008 - Las Cruces - New Mexico – FMWRC” http://bit.ly/1aHYKsN
  • 27. www.docufi.com Call us for information on: How to digitize medical records. The best way to scan medical records. Getting your medical records into an EMR system. Scanning medical paper records. Document scanning for medical records. Going paperless at the medical office. How to capture medical records efficiently. Scanning medical records with Fujitsu ScanSnap. Touchscreen scanning of medical records. Importing medical patient records into an EMR solution. How to improve your medical workflow with document scanning. Going digital at the doctor office. Integrating with and importing index information to EMR Scanning to EMR Scanning medical records and HIPAA Copyright 2013, DocuFi