Using email with natural language instructions to process documents with a cloud-based service, Docs In the Clouds

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Use every day emails and natural language instructions for cloud-based document processing. Users simply send an email with a referenced or attached document and instructions to convert it to PDF, mine for specific data, rename it using extracted content, and...more. Based on our newly filed patent, DocuFiCloud Services is a unique document processing solution.

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Using email with natural language instructions to process documents with a cloud-based service, Docs In the Clouds

  1. 1. Using email with natural language instructions to process documents with a cloud-based service. Docs In The Clouds
  2. 2. “OCR this document and search for barcodes. Split and rename the files with the first barcode. Save the file to PDF and secure it with the password 'secure'.”
  3. 3. It’s as easy as that. “OCR this document and search for barcodes. Split and rename the files with the first barcode. Save the file to PDF and secure it with the password 'secure'.”
  4. 4. Well…almost.
  5. 5. You do have to have an email system of some kind.
  6. 6. DocuFiCloud Service Use any email configurable copier/printer or handheld appliance running Android, Mac, Windows, or any other platform to communicate your document processing needs. MFP Easily Communicate Your Document Needs
  7. 7. Existing files, like PDF Print streams, are common with ERP systems sending daily invoice runs, delivery orders, or other forms where several unique documents are printed into a single output stream as a PDF text document. 0 1 MFP Use any scanning device to capture documents for processing. Scan direct to email or to a file system from which you can create an email and attach the document using any device with email capability. We don’t care what email platform you use. Services for Scanned or Existing Electronic Files
  8. 8. Our Technology is Unique.
  9. 9. Empowering the Masses Providing powerful functionality through a simple everyday interface for all types of users. DocuFiCloud Service
  10. 10. No system offers this service today.
  11. 11. The Process Subscriber DocuFiCloud Services Email with natural language instructions and document attachment or document references to cloud repositories such as Google Drive™ or Dropbox™. . Email with processed documents attached or referenced to a cloud repository. *Page count or monthly subscriptions. Confirmation email with interpreted instructions and subscription* status returned.
  12. 12. Our services can also be implemented within a company firewall. User DocuFiCloud Services
  13. 13. What is Natural Language Processing?
  14. 14. Simply put, it's the ability to use common human language (speech/written word) to identify tasks and instructions to perform.
  15. 15. For example… “Save these files as PDF” “Save these documents as PDF files” “Save to pdf” “Save the files in .pdf format” …all mean the same thing.
  16. 16. So What Can Be Done to Documents?
  17. 17. The same common document processing tasks that are performed everywhere today. convert to different file formats OCR scanned data to make searchable PDF documents data mining prepare for integration into a Content Management, EMR, EDR or search and retrieval system
  18. 18. Specifically… • Split A large single file can be split and renamed with information from barcodes and content. Barcode recognition and OCR text mining are powerful, proven technologies used in file splitting and many more capture functions. Barcode separation sheets can also be used to split files.
  19. 19. Barcode Recognition and OCR text mining are the foundation of many advanced capture technologies. OCR Text Mining Using Regular Expressions: Barcodes: mature, accepted accurate, everywhere Regex scripts are powerful tools to help identify keywords or actual strings of text for indexing, file splitting, naming, classifying and more. Take regex to the next level with Regex Natural Language Parsing where your email could specify “OCR this document and search for an invoice number, that follows the term 'Invoice No.’. Find a 7 to 9 digit number and use it to rename and split the files.”
  20. 20. Specifically… • Split • Name Based on barcodes, OCR mined text, or system data. drsmith01012014
  21. 21. Specifically… • Split • Name • Secure Create your own password and apply digital rights such as restricting cut/copy/paste/printing and more. • Password: “HIPAA File XYZ” • No printing • No cut/copy/paste
  22. 22. Specifically… Choose your output based on prevalent and open document formats. This can include creating searchable PDF or TIFF documents via OCR which creates a text layer for searching. Future plans will add PNG, BMP and more. • Split • Name • Secure • Save to PDF, TIFF, or JPG
  23. 23. Specifically… • Split • Name • Secure • Save to PDF, TIFF, or JPG • Extract Index Information Use barcode content, OCR mined text, dates and more for indexing. Captured index data can be output as XML or CSV files for easy integration into content management, EMR, EDR or search and retrieval systems. XML or CSV
  24. 24. Specifically… • Split • Name • Secure • Save to PDF, TIFF, or JPG • Extract Index Information • Compare Documents Built on our Compara platform, compare multipage drawing sets, identify or tag the differences, and publish them for easy communication with your teams and suppliers See the differences in the drawings shown in color.
  25. 25. Specifically… Cleaning documents increases OCR accuracy. We go beyond the basics and use advanced enhancement technology and methods developed from our raster editing software. • Split • Name • Secure • Save to PDF, TIFF, or JPG • Extract Index Information • Compare Documents • Clean and Enhance
  26. 26. Adaptive Thresholding Smooth Text Lots More Dither Form Fills • Deskew • Despeckle • Remove Lines • Reset Margins • AutoRotate/Rotate • Remove Blank Pages
  27. 27. Specifically… Create PDF bookmarks based on extracted information or create document stamps using any text or string. For medical and legal fields Bates Numbering provides page stamping and/or time and date stamping. • Split • Name • Secure • Save to PDF, TIFF, or JPG • Extract Index Information • Compare Documents • Clean and Enhance • Bookmark and Stamp
  28. 28. The sky’s the limit… where can this technology go?
  29. 29. Catch the wave, join us.Ali West, “Ocean, Clouds Turks & Caicos” http://www.flickr.com/photos/alismith44/639727361/in/photostream/
  30. 30. Contact Us For: DocuFi 30 years’ experience in the Document Imaging market. ImageRamp www.docufi.com info@docufi.com 603-685-4033 makers of ImageRamp, Document Management Capture Solution • Beta Test Information • Web Demo • OEM and Partnership Opportunities • Investment Opportunities

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