Integrating Information Life Cycles Betsy Van der Veer Martens School of Library and Information Studies University of Oklahoma

The view from the 1970s . . .

. . . And the 1980s

Or, from this . . .

And this . . .

Or this . . .

Or this . . .

To this . . .

And this . . .

. . . And this . . .

. . . this . . .

To this?

INFORMATION of interest to all these specialties: Data management Knowledge management Project management Competitive intelligence Records management Archival management Compliance management Risk management Strategic management

Data management

Knowledge management

Project management

Competitive intelligence

Records management

Archival management

Compliance management

Risk management

Strategic management

Some Current Viewpoints on: Data management Information ecology Knowledge management Competitive intelligence Project planning Records management Archival management Risk management

Data management

Information ecology

Knowledge management

Competitive intelligence

Project planning

Records management

Archival management

Risk management

The Data Management Approach

The Corporate Information Factory

Knowledge discovery in databases

The Competitive Intelligence Cycle

Project Life Cycle

Risk Management Life Cycle

Traditional records management life cycle

Today’s record management life cycle

Primary Value of Corporate Information = Existence + Retrievability + Ease of identification as relevant + Ability to present in appropriate form + Known place in process + Appropriate level of protection Model from Domesticating Information , page 166

Existence +

Retrievability +

Ease of identification as relevant +

Ability to present in appropriate form +

Known place in process +

Appropriate level of protection

Traditional archival model

New Archival Continuum Model

New Challenges to Corporate Records Sarbanes-Oxley Federal Rules of Civil Procedure (2006) Rules 26 and 34 re electronic records Rule 37(f) re records retention/destruction: “ Absent exceptional circumstances, a court may not impose sanctions under these rules on a party for failing to provide electronically stored information lost as a result of the routine, good-faith operation of an electronic information system.”

Sarbanes-Oxley

Federal Rules of Civil Procedure (2006) Rules 26 and 34 re electronic records Rule 37(f) re records retention/destruction:

“ Absent exceptional circumstances, a court may not impose sanctions under these rules on a party for failing to provide electronically stored information lost as a result of the routine, good-faith operation of an electronic information system.”

E-Discovery Life Cycle

More New Challenges to Corporate Records Corporate espionage (internal and external) Computer attacks Format longevity

Corporate espionage (internal and external)

Computer attacks

Format longevity

Corporate Records Management Has moved from back office cost center to strategic management priority What has this done to thinking about corporate-owned information and its long-term survival?

Has moved from back office cost center to strategic management priority

What has this done to thinking about corporate-owned information and its long-term survival?

Inmon and Time Value of Information Bill Inmon asked, in his January 2007 article on “Time Value of Information”: “ How is the time value of information applicable at both the micro and macro levels?” He provided some sample distributions to illustrate his point, which I show in the following.

Value Time Inmon Curve 1

Value Time Inmon Curve 2

Value Time Inmon Curve 3

Value Time Inmon Curve 4

Information and Codification Time Intelligence (most value before it’s codified) Point of Codification Information (most value in how it’s codified) Information (most value in that it’s codified) Insights (most value after it’s codified) Relevance Zone Value

Value Time Newspapers Time Value of Information:

Value Time Academic Libraries Time Value of Information:

Value Time Archives Time Value of Information:

Value Time Museums Time Value of Information:

Value Time Corporations Competitive intelligence Corporate information Corporate knowledge Corporate intellectual capital Time Value of Information:

Value Time Corporations Competitive intelligence Corporate information Corporate knowledge Corporate intellectual capital Can we identify information that has a special “relevance aura” that could outlive the average? Time Value of Information:

Information Mortality Rate? Time value of information Value-added processes Distinctions among information types From “catch and release” to “controlled burn” of corporate information From the “information society” to the “information throw-away society”?

Time value of information

Value-added processes

Distinctions among information types

From “catch and release” to “controlled burn” of corporate information

From the “information society” to the “information throw-away society”?

Information Immortality? With corporations becoming increasingly responsible for so much of society’s functioning, where will our history come from when so much of it is being deliberately destroyed, often with the best of intentions? Information Immorality?

With corporations becoming increasingly responsible for so much of society’s functioning, where will our history come from when so much of it is being deliberately destroyed, often with the best of intentions?