Educational ERP- Cybrosys Technologies


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Our many years of experience as pioneers in school and College management technology should be of interest to you. It has been designed to make management tasks easier and their performance miles better than it already is.

The administration of educational institutions is a tough and demanding one. It involves the collecting, storing and sharing of mounds of data, which is a laborious and tedious task. It is also time consuming and prone to human errors when it is done manually. With our complete ERP portal, it has an exclusive feature of interaction to Parents without physical contact and making them aware of their ward's progress and other essentials. The feature set covers all the basic administrative requirements of any educational institution, such as student profiles, fee management, exams management, attendance management, comprehensive inventory, payroll and financial accounting, etc.
Whole range of activities such as incorporating different rules of an education system and taking care of diverse needs coming from different standards emerging in education such as boards, grades, government standards and compliance's can be customized.

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Educational ERP- Cybrosys Technologies

  1. 1. Get the baton of business in your hands “Cybrosys ERP” CYBROSYS – ERP is a Highly customizable, Cloud ready, Cost effective, User friendly, Enterprise Level ERP which is proved its efficiency by many successful implementations in various business models. z
  2. 2. A comprehensive ERP solution for all educational institutes.
  3. 3. Overview Optimization and resource utilization is the key aspect of any Organization which has the willingness to achieve the best result from the existing infrastructure. Institute management is the biggest challenge for any organization to avail the desired goals, quality and the targets.
  4. 4. To overcome above strategies “ERP” introduces a complete decision support system integrating all the department of the institute with a modular approach. The modules are ready to use at various departments of the institute and give the freedom to the user to access the essence of the system with proper inter modular data exchange and data sharing on behalf of control of the administrative.
  5. 5. ERP is been separately conceived for School ,high school ,college etc. As different level of educational institute works on different administrative & educational process which gives power to Administrators,Management,Team,Institute Employee, Teachers.
  6. 6. Features •Instant Information at your fingertip. •A world class ERP solution for School and College . •A complete decision support system. •Extremely user friendly and attractive user interface. •Paper less concept which helps in saving the time & money. •Integrated structure – reducing data redundancy. •Track student & staff attendance. •Can be integrated with smart card ,biometric machine etc.
  7. 7. •Manage classes & subjects according to your requirements. •Manage Transportation. •Manage Hostel. •Comprehensive student records management – From the time of registration till the time of student leaving the school. •Event Calendar •PTA Management •Alumni Management •Poll
  8. 8. • Discussion Forum •Reduce the heavy work load of the staff members & management. •Single Click Interface that provides overview of all the departments working in campus. • Easy Maintenance of Accounting like Trial Balance, Day Book, Cash Book etc •Listing of fees due & fee defaulters •Calculation of salary based on Leaves, Allowances etc •Exporting of reports to word and excel.
  9. 9. Module List Admission Attendance management Fee Management Vehicle Management Front Office Management TC generator
  10. 10. Id – card generator HR Management Exam & Results Hostel & Mess Management SMS & Mail Accounts Role And User Management Report
  11. 11. Admission The module manages the registration and admission process of both new and the old students. Old and new students are automatically treated differently based on the pre provided information. Complete student details like academic, personal, relations, documents, photographs etc. are taken at the time of registration.
  12. 12. Attendance Attendance section plays different roles for Students and Employees. Student Attendance Student’s attendance details act as a tool to identify irregularities in the academic interests of the students. The same can be used to assess the student and give individual attention to the causes of repetitive or long absences.
  13. 13. Staff Attendance Employee attendances are used in conjunction with the payroll module to automatically implement the leave policies. Various types of leaves are available that may be marked for employees. Details of available as well as availed leaves is also available for each employee. The system also assists the user and restricts the user from assigning more than the prescribed number of leaves.
  14. 14. Fee Management All fees related process like creating fee structure, fee collection, fee due tracking, receipt generation, demand credit balance and more are managed in this module.
  15. 15. Student & Staff Id Card The system allows you to generate and download Student & Staff Id Cards. Information such as student name, student number and class that are automatically extracted from the student records will be printed on the student Id card. Whereas for staff, the staff name, staff number and job title can be printed on staff Id card.
  16. 16. Transfer Certificate With the entire relevant student data stored in the system, a student Transfer Certificate could be printed just by a click of mouse.
  17. 17. User Access With flexible security features, user access to each of the modules is based on the user role (s) as defined in the system. In addition, functions that could be performed by each user role can be easily defined.
  18. 18. Payroll A fully functional payroll management system is integrated into the software ease the burden on HR department. Various calculation parameters and the allowances are also configurable as per the user requirements. The payroll module is capable of calculating the working days, payable amount, deductions etc. Various reports are also available to assist the management in calculating the expenses on salary as well as reports needed for departmental processes.
  19. 19. Examination Examination module of school ERP lets you add different Exams, Enter Marks as per subject. Get Report Cards printed on a single click and have various Reports.
  20. 20. SMS &Mail This module provides the facility to send SMS to parent's, staffs and student. Its works very efficiently when some urgent message is to be passed. For example sudden change in exam timing, due to unavoidable circumstances, emergency meeting etc. With the help of SMS & Mail Module, the authorized user can send messages to a large number of recipients at one go.
  21. 21. Hostel Management The hostel module manages all the reports and detailing of hostel. It reduces the paper work and consumes less time. The manpower and resources requirement is reduced. It manages hostel allocation, attendance, fee collections, hostel leaving etc
  22. 22. Vehicle Management This enables effective management of School Vehicles. User-defined routes and boarding point can be created along with Vehicle Details. It manages vehicle allocation, fee collections, vehicle leaving etc
  23. 23. Front Office Management This manages your school reception such as visitors enquiry, telephone directory, phone register, and prospectus sale .
  24. 24. Accounts Deals with the complexities of fund accounting and financial reporting, has everything a school financial manager needs to operate efficiently, including sophisticated financial reporting, Module include Company ledger & General Ledger, Accounts receivable, Accounts payable, Income and Expenditure A/C, Day Book, Bank/Cash Payment, Cash receipt, Journal, receive payment, and contra voucher, voucher printing, trial balance.
  25. 25. Reports The Report Module is the an vital module of ERP which generates numerous reports that includes fee details, administration, student details, employees details and many more. Data navigates through all modules and the desired reports can be generated by a button click.
  26. 26. Why you need Educational ERP? •To Save time •To analyze all the information in a single click. •A complete decision support system •Less manual work & calculation thus less human mistakes. •A regularly updating ERP solution . New versions and updates available as per changes in industry trends and needs. •Minimize repetition of activities.
  27. 27. Some Screen Shots
  28. 28. Student Registration
  29. 29. Class Syllabus
  30. 30. Fee Structure
  31. 31. Fee Collection
  32. 32. Vehicle Allocation
  33. 33. Staff Id Card
  34. 34. Student Id Card
  35. 35. SMS & Mail
  36. 36. Promotion List
  37. 37. Salary Statement
  38. 38. Daily Fee Collection Report
  39. 39. Student Report
  40. 40. Staff Report
  41. 41. Why this and why us? • Very economical while comparing the cost of implementing readymade ERP solutions • Distance between Client site and Cybrosys is only around 20 km • The company and the software vendor have the direct relationship during the project execution. • What is required only would be considered under the scope – no redundancy • The existing practices & applications can be tuned and linked with the proposed package • Maintenance & improvements are easy & less costlier
  43. 43. Thank you +91 494 3015006 A NEW FUTURE.. DELIVERED TO YOUR HANDS.. www