Make
Meetings Matter
Make your Meetings easier
Make your
Meetings even more
effective, productive
and helpful
You will either spend many hours
or invest many hours in meetings
They will remain
a constant in
your working
world
They will influence you
and impact every part of
your organisation
Lets be honest,
you cannot
always control the
type or number of
meetings you
have to attend.
You can always determine your...
collective
influence
Consider the
in your organisation
The collective influence of all the meetings
throughout your organisation...is hugely significant
It directly shapes the
culture of your
organisation.
collective influence
It directly shapes the activities of
your organisation.
collective influence
It also shapes the
performance of
your organisation.
collective influence
It probably
influences
your career
as well.
collective influence
This collective influence
is hugely significant
Meetings shape your organisation
You need to shape the
meetings!
Make Meetings a
USP of yours
If you like
Jonathan’s
SlideShares, you
will love his book!
An easy to read and
entertaining book that
provides you with t...
Become a ‘meetings’ subject matter expert
Leaders, Managers
& Supervisors need
to be influential at
meetings
Become the
Role Model
Be influential
as either...
Participant
Facilitator
Chair/Leader/Convener etc.
or
Who
‘owns’ a
Meeting?
Everybody attending
owns responsibility
for success.
If you make this clear at the
beginning it infl...
the role of the
Facilitator
A wise Facilitator extracts
the collective insight,
knowledge, wisdom and
experience of the gr...
The role of the
Facilitator
Leader
Navigator
Diplomat
There are 12 key activities
that good Facilitators
engage in...
There are 12 key activities
that good Facilitators
engage in...
...as I was saying...
1. Clarify the goals
2. Control proceedings
3. Steer focus and activity
4. Facilitate discussion
12 key activities
of good Facilitators
5. Assist dynamics
6. Trigger collaboration
7. Involve everyone
8. Confirm progress
12 key activities
of good Facilitators
9. Lead decisions
10. Capture actions
11. Set the pace
12. Manage the time
Strong and wise leadership is required to
manage difficult situations, unhelpful behaviours
and counter productive process...
Manage conflict and disagreement
Stimulate discussion and debate
Avoid circular arguments and ‘rabbit holes’
Handle diffic...
Motivating
Meetings
are seldom accidental
...They are driven by goals...
...is to Calibrate
The Role of a Goal
Create Focus
Trigger Decisions
Shape Thinking
Stimulate Activity
Provide a
Benchmark
Prove Success
You should use Goals to...
Let GOALS shape your meetings
...not habit or routine
A useful overall goal...
“To blend our
collective wisdom,
knowledge, expertise
and experience - to
significantly further
o...
Confirm what
you want the
meeting to
achieve.
It makes a big difference to
your approach
“To establish clarity and
underst...
How should
you play each
agenda item?
Consider the following
tactics...
Agenda
Point Goal
Agenda
Point Goal
Agenda
Point G...
Inform & Advise
share information,
insight and knowledge
Use the agenda point to...
Discuss & Explore discuss issues and
explore options
Use the agenda point to...
present and defend
positions and wisely
weigh up options.
Use the agenda point to...
Debate & Evaluate
Decide & Close make decisions and
draw things to a close
Use the agenda point to...
Create and
Innovate
Use the agenda point to...
discover new
and different
approaches
Use the agenda point to...
Inspire & Energise
generate energy,
enthusiasm and
excitement to
trigger a better
approach.
Warn and Caution
Use the agenda point to...
highlight risks and
threats
Meetings are an easy
target for moans and
complaints.
“We have too many meetings…”
“We don’t accomplish anything…”
“They g...
All meetings
are an act of
leadership
within the
organisation
Take a lead in this
make meetings
matter even
more
We coach leaders and leadership teams
to make more of their meetings.
YOUOthers
Thanks for watching the
slide show!
Jonathan Frost is a Director of
Discovery Coaching Limited and has
been a consultant a...
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"Make Meetings Matter" - change your working world through exceptional meeting skills

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Meetings are an act of leadership and no organisation can afford them to be mundane, routine and procedural.
It is easy to forget just how influential meetings are. Collectively they have a huge impact on the organisation as well as the performance of the people within it.
This slideshow draws attention to this and provides valuable tips and hints about how to make them impactful and effective. Relevant for anyone who has to attend meetings. Vital for anyone who wants to make a significant difference in the organisation they work for.

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"Make Meetings Matter" - change your working world through exceptional meeting skills

  1. Make Meetings Matter
  2. Make your Meetings easier
  3. Make your Meetings even more effective, productive and helpful
  4. You will either spend many hours or invest many hours in meetings
  5. They will remain a constant in your working world
  6. They will influence you and impact every part of your organisation
  7. Lets be honest, you cannot always control the type or number of meetings you have to attend. You can always determine your approach and investment
  8. collective influence Consider the in your organisation
  9. The collective influence of all the meetings throughout your organisation...is hugely significant
  10. It directly shapes the culture of your organisation. collective influence
  11. It directly shapes the activities of your organisation. collective influence
  12. It also shapes the performance of your organisation. collective influence
  13. It probably influences your career as well. collective influence
  14. This collective influence is hugely significant Meetings shape your organisation You need to shape the meetings!
  15. Make Meetings a USP of yours
  16. If you like Jonathan’s SlideShares, you will love his book! An easy to read and entertaining book that provides you with the tips, hints and techniques for meetings that make a difference. Available on Amazon right now! http://www.amazon.com/Meetings-That-Make-Difference- meetings-ebook/dp/B00ZNTBIXG
  17. Become a ‘meetings’ subject matter expert
  18. Leaders, Managers & Supervisors need to be influential at meetings Become the Role Model
  19. Be influential as either... Participant Facilitator Chair/Leader/Convener etc. or
  20. Who ‘owns’ a Meeting? Everybody attending owns responsibility for success. If you make this clear at the beginning it influences people to work together to achieve the shared goal. They look for opportunities to contribute their particular skills, knowledge and experience.
  21. the role of the Facilitator A wise Facilitator extracts the collective insight, knowledge, wisdom and experience of the group. Study
  22. The role of the Facilitator Leader Navigator Diplomat
  23. There are 12 key activities that good Facilitators engage in...
  24. There are 12 key activities that good Facilitators engage in... ...as I was saying...
  25. 1. Clarify the goals 2. Control proceedings 3. Steer focus and activity 4. Facilitate discussion
  26. 12 key activities of good Facilitators 5. Assist dynamics 6. Trigger collaboration 7. Involve everyone 8. Confirm progress
  27. 12 key activities of good Facilitators 9. Lead decisions 10. Capture actions 11. Set the pace 12. Manage the time
  28. Strong and wise leadership is required to manage difficult situations, unhelpful behaviours and counter productive processes. Facilitators influence Dynamics
  29. Manage conflict and disagreement Stimulate discussion and debate Avoid circular arguments and ‘rabbit holes’ Handle difficult questions Manage decision making Enable discussion and debate to flow Establish control and authority Keep focus and attention How to Influence Dynamics
  30. Motivating Meetings are seldom accidental ...They are driven by goals...
  31. ...is to Calibrate The Role of a Goal
  32. Create Focus Trigger Decisions Shape Thinking Stimulate Activity Provide a Benchmark Prove Success You should use Goals to...
  33. Let GOALS shape your meetings ...not habit or routine
  34. A useful overall goal... “To blend our collective wisdom, knowledge, expertise and experience - to significantly further our performance”
  35. Confirm what you want the meeting to achieve. It makes a big difference to your approach “To establish clarity and understanding about…” “To develop a more unified approach to…” “To move us significantly closer to…” Other options might include...
  36. How should you play each agenda item? Consider the following tactics... Agenda Point Goal Agenda Point Goal Agenda Point Goal Agenda Point Goal Agenda Point Goal Agenda Point Goal Agenda Point Goal
  37. Inform & Advise share information, insight and knowledge Use the agenda point to...
  38. Discuss & Explore discuss issues and explore options Use the agenda point to...
  39. present and defend positions and wisely weigh up options. Use the agenda point to... Debate & Evaluate
  40. Decide & Close make decisions and draw things to a close Use the agenda point to...
  41. Create and Innovate Use the agenda point to... discover new and different approaches
  42. Use the agenda point to... Inspire & Energise generate energy, enthusiasm and excitement to trigger a better approach.
  43. Warn and Caution Use the agenda point to... highlight risks and threats
  44. Meetings are an easy target for moans and complaints. “We have too many meetings…” “We don’t accomplish anything…” “They go on too long…” “There is too much reading…” “They are a waste of time…” “They are so boring…” If your meetings are not significantly impacting people, situations and results - change the way you do them! (Don’t stop doing them)
  45. All meetings are an act of leadership within the organisation Take a lead in this
  46. make meetings matter even more We coach leaders and leadership teams to make more of their meetings. YOUOthers
  47. Thanks for watching the slide show! Jonathan Frost is a Director of Discovery Coaching Limited and has been a consultant and coach for over 17 years. His focus is on enabling people to discover the practical tips, hints and techniques that are relevant to their everyday leadership life. He has extensive experience working with leaders at all levels in industries as diverse as Retail, Distribution, Utilities, Defence, Engineering, Local Government and Professional Services. If you would like to add significant value to your meetings… ...our coaching will make a difference. We would be delighted to hear from you. Email: jfrost@discoverycoaching.com web: www.discoverycoaching.com

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