Practical ways to tackle digital preservation using DPE tools and services Jan Hutař Colin Rosenthal
What is DPE? <ul><li>www. DigitalPreservationEurope . eu   </li></ul><ul><li>2006>2009 </li></ul><ul><li>to  foster collab...
What can DPE offer? Information! <ul><ul><li>DPE website -  main  point to get DP information </li></ul></ul><ul><ul><li>n...
What else can DPE offer? Tools! <ul><ul><li>DPE DRAMBORA Toolkit </li></ul></ul><ul><ul><ul><li>the Digital Repository Aud...
What can DPE offer? Other Tools! <ul><ul><li>PLATTER </li></ul></ul><ul><ul><ul><li>Repository Planning Checklist and Guid...
PLATTER <ul><ul><ul><li>Pla nning  T ool for  T rusted  E lectronic   R epositories </li></ul></ul></ul>
Why PLATTER? For whome? <ul><li>many record holders look for advice on how to create a trusted digital repository  (TDR)  ...
What is PLATTER for? <ul><li>guide for planning the repository </li></ul><ul><li>provides a basis for a digital repository...
What is a Repository? <ul><li>A Repository is an  organisation  responsible for conserving digital material. </li></ul><ul...
What is the trust? <ul><li>Trust is demonstrated organisational fitness for purpose. </li></ul><ul><ul><li>Established as ...
The road to trust <ul><li>There are no widely-accepted standards for trust! What exists are </li></ul><ul><ul><li>Checklis...
Finding The Middle Way   <ul><li>Over-generality </li></ul><ul><ul><li>General-purpose organisational planning tools </li>...
Finding The Middle Way  ... <ul><li>The PLATTER approach: </li></ul><ul><ul><li>Define general guiding principles (for all...
Ten Core Principles <ul><li>Commits to  continuing maintenance  of digital objects for identified community </li></ul><ul>...
Ten Core Principles <ul><li>Maintains/ensures the  integrity, authenticity and usability  of digital objects it holds over...
 
Repository Characterisation <ul><li>4 descriptive classes: </li></ul><ul><li>Purpose and Function </li></ul><ul><li>Scale ...
Strategic Objective Plans <ul><ul><li>Business Plan </li></ul></ul><ul><ul><li>Acquisition Plan </li></ul></ul><ul><ul><li...
PLATTER Planning Cycle <ul><li>objectives conform to the SMART requirement </li></ul><ul><ul><li>Specific </li></ul></ul><...
Try PLATTER Today? <ul><ul><li>Repository Planning Checklist and Guidance : </li></ul></ul><ul><li>http://www.digitalprese...
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Practical ways to tackle digital preservation using DPE

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Practical ways to tackle digital preservation using DPE

  1. 1. Practical ways to tackle digital preservation using DPE tools and services Jan Hutař Colin Rosenthal
  2. 2. What is DPE? <ul><li>www. DigitalPreservationEurope . eu </li></ul><ul><li>2006>2009 </li></ul><ul><li>to foster collaboration and synergies betwee n existing national and international initiatives across the Europ e </li></ul><ul><li>addresses the need to improve coordination, cooperation and consistency in current activities to secure effective preservation of digital materials. </li></ul><ul><li>to raise awareness about issues of long-term digital preservation and possible solutions </li></ul>
  3. 3. What can DPE offer? Information! <ul><ul><li>DPE website - main point to get DP information </li></ul></ul><ul><ul><li>not only project website </li></ul></ul><ul><ul><li>events, announcements, community </li></ul></ul><ul><ul><li>registries </li></ul></ul><ul><ul><ul><li>trainers + training materials </li></ul></ul></ul><ul><ul><ul><li>projects + competence centres </li></ul></ul></ul><ul><ul><ul><li>online resources etc. </li></ul></ul></ul><ul><ul><li>publications </li></ul></ul><ul><ul><ul><li>reports </li></ul></ul></ul><ul><ul><ul><li>case studies </li></ul></ul></ul><ul><ul><ul><li>papers, newsletters etc. </li></ul></ul></ul><ul><li>www. digitalpreservationeurope . eu </li></ul>
  4. 4. What else can DPE offer? Tools! <ul><ul><li>DPE DRAMBORA Toolkit </li></ul></ul><ul><ul><ul><li>the Digital Repository Audit Method Based on Risk Assessment </li></ul></ul></ul><ul><ul><ul><li>methodology for self-assessment, encouraging organisations to establish a comprehensive self-awareness of their objectives, activities and assets before identifying, assessing and managing the risks implicit within their organisation </li></ul></ul></ul><ul><ul><li>www. repositoryaudit . eu </li></ul></ul>
  5. 5. What can DPE offer? Other Tools! <ul><ul><li>PLATTER </li></ul></ul><ul><ul><ul><li>Repository Planning Checklist and Guidance </li></ul></ul></ul><ul><ul><ul><li>Pla nning T ool for T rusted E lectronic R epositories </li></ul></ul></ul><ul><ul><ul><li>published March 2008 (SB, NKP, NANETH, GU) </li></ul></ul></ul><ul><ul><ul><li>one of the most downloaded items (publ.>reports) </li></ul></ul></ul><ul><ul><ul><li>Drambora inside out!? </li></ul></ul></ul><ul><ul><li>Unique Identifier Service (PURL) </li></ul></ul><ul><ul><ul><li>the PURL resolution service </li></ul></ul></ul><ul><ul><ul><li>available on DPE website </li></ul></ul></ul>
  6. 6. PLATTER <ul><ul><ul><li>Pla nning T ool for T rusted E lectronic R epositories </li></ul></ul></ul>
  7. 7. Why PLATTER? For whome? <ul><li>many record holders look for advice on how to create a trusted digital repository (TDR) with the minimum necessary investment in labour and skills </li></ul><ul><li>TDR is the result of implementing a strategic plan covering many different business processes far beyond the purely technical issues of storage </li></ul><ul><li>Implementing such a solution c ould be very difficult and timeconsuming </li></ul><ul><li>> DPE has set itself a goal of providing repository planners with a toolkit to guide them through the process of planning for trust </li></ul>
  8. 8. What is PLATTER for? <ul><li>guide for planning the repository </li></ul><ul><li>provides a basis for a digital repository to plan the development of its goals, objectives and performance targets </li></ul><ul><li>PLATTER is not audit or certification tool > rather designed to complement existing audit and certification tools </li></ul><ul><li>A repository planned using PLATTER will find itself in a strong position when it subsequently comes to apply one of the existing auditing tools </li></ul>
  9. 9. What is a Repository? <ul><li>A Repository is an organisation responsible for conserving digital material. </li></ul><ul><ul><li>“ Conservation” implies a timescale beyond the limits of current technology </li></ul></ul><ul><ul><li>A repository is not a piece of technology </li></ul></ul><ul><ul><li>... but it is defined by the challenge of technological change </li></ul></ul>
  10. 10. What is the trust? <ul><li>Trust is demonstrated organisational fitness for purpose. </li></ul><ul><ul><li>Established as part of relationship between repository and stakeholders (funding agency, depositors, users, parent institution etc.)‏ </li></ul></ul><ul><ul><li>A two-stage process: achieving fitness and demonstrating it </li></ul></ul><ul><ul><li>PLATTER handles the first of these (and DRAMBORA is concerned with the second)‏ </li></ul></ul>
  11. 11. The road to trust <ul><li>There are no widely-accepted standards for trust! What exists are </li></ul><ul><ul><li>Checklist-based standards (such as nestor catalogue and TRAC)‏ </li></ul></ul><ul><ul><li>Flexible toolkits (i.e. DRAMBORA)‏ </li></ul></ul><ul><ul><li>Promising standardisation initiatives (e.g. The Birds of a Feather Group)‏ </li></ul></ul><ul><li>PLATTER is a tool to steer a path towards satisfying those criteria. </li></ul>
  12. 12. Finding The Middle Way <ul><li>Over-generality </li></ul><ul><ul><li>General-purpose organisational planning tools </li></ul></ul><ul><ul><li>Only useful with prior knowledge of repositories </li></ul></ul><ul><ul><li>Lacking concrete advice </li></ul></ul><ul><li>Over-specificity </li></ul><ul><ul><li>Inflexible </li></ul></ul><ul><ul><li>Unrealistic expectations </li></ul></ul><ul><ul><li>Failure to balance costs/benefits </li></ul></ul><ul><ul><li>M ay not be applicable to every repository </li></ul></ul>
  13. 13. Finding The Middle Way ... <ul><li>The PLATTER approach: </li></ul><ul><ul><li>Define general guiding principles (for all repositories)‏ </li></ul></ul><ul><ul><li>Use these as a basis for repository to set its own goals </li></ul></ul><ul><ul><li>Provide many examples for repositories to use, modify, or reject according to their specific mandate </li></ul></ul><ul><ul><li>Use the CRL/DCC/DPE/nestor Ten Core Principles as a starting point </li></ul></ul>
  14. 14. Ten Core Principles <ul><li>Commits to continuing maintenance of digital objects for identified community </li></ul><ul><li>Demonstrates organizational fitness (including financial, staffing structure, and processes) ... </li></ul><ul><li>Acquires and maintains requisite contractual and legal rights and fulfils responsibilities. </li></ul><ul><li>Has an effective and efficient policy framework . </li></ul><ul><li>Acquires and ingests digital objects based upon stated criteria that correspond to its commitments and capabilities. </li></ul>
  15. 15. Ten Core Principles <ul><li>Maintains/ensures the integrity, authenticity and usability of digital objects it holds over time. </li></ul><ul><li>Creates and maintains requisite metadata about actions taken on digital objects during preservation ... </li></ul><ul><li>Fulfils requisite dissemination requirements . </li></ul><ul><li>Has a strategic program for preservation planning and action. </li></ul><ul><li>Has technical infrastructure adequate to continuing maintenance and security of its digital objects. </li></ul>
  16. 17. Repository Characterisation <ul><li>4 descriptive classes: </li></ul><ul><li>Purpose and Function </li></ul><ul><li>Scale </li></ul><ul><li>Operation </li></ul><ul><li>Technical Solution and Implementation </li></ul><ul><ul><li>Example </li></ul></ul><ul><ul><li>Q1.2 Commercial Status </li></ul></ul><ul><ul><li>Explanation: </li></ul></ul><ul><ul><li>The functioning of a repository is strongly constrained by its business status, and specifically whether it is has a responsibility to further the financial aims of itself or its parent body . </li></ul></ul><ul><ul><li>Is the Repository for profit or non-profit? </li></ul></ul>
  17. 18. Strategic Objective Plans <ul><ul><li>Business Plan </li></ul></ul><ul><ul><li>Acquisition Plan </li></ul></ul><ul><ul><li>Staffing Plan </li></ul></ul><ul><ul><li>Access Plan </li></ul></ul><ul><ul><li>Technical Plan </li></ul></ul><ul><ul><li>Data Plan </li></ul></ul><ul><ul><li>Succession Plan </li></ul></ul><ul><ul><li>Disaster Plan </li></ul></ul><ul><ul><li>Preservation Plan </li></ul></ul><ul><li>Generic Goal: </li></ul><ul><ul><ul><li>Goal 2.1 Acquire relevant material </li></ul></ul></ul><ul><li>Specific Examples: </li></ul><ul><ul><ul><li>Archive 90% of national internet </li></ul></ul></ul><ul><ul><ul><li>Archive 75% of all articles published in-house </li></ul></ul></ul><ul><ul><ul><li>Ingest at least 1000 new images per year </li></ul></ul></ul><ul><li>Discussion </li></ul>
  18. 19. PLATTER Planning Cycle <ul><li>objectives conform to the SMART requirement </li></ul><ul><ul><li>Specific </li></ul></ul><ul><ul><li>Measurable </li></ul></ul><ul><ul><li>Assignable </li></ul></ul><ul><ul><li>Realistic </li></ul></ul><ul><ul><li>Time-Related </li></ul></ul><ul><li>Only SMART objectives can form the basis for subsequent evaluation. </li></ul>
  19. 20. Try PLATTER Today? <ul><ul><li>Repository Planning Checklist and Guidance : </li></ul></ul><ul><li>http://www.digitalpreservationeurope.eu /platter.pdf </li></ul><ul><li>http:// www.digitalpreservationeurope.eu /platter/ </li></ul>
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