Reflection and sense making
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Presentation to Permanent Secretaries participating in the CLP on the challenges of being a permanent secretary. ...

Presentation to Permanent Secretaries participating in the CLP on the challenges of being a permanent secretary.
The Caribbean Leadership Project (CLP) is a seven-year, $20 Million Canadian project funded by the Canadian International Development Agency (CIDA) and hosted by the Cave Hill School of Business/University of the West Indies (CHSB/UWI). This regional project covers twelve CARICOM member states (namely Antigua and Barbuda, Barbados, Belize, Dominica, Grenada, Guyana, Jamaica, St. Kitts & Nevis, St. Lucia, St. Vincent and the Grenadines, Suriname and Trinidad & Tobago)

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  • The political / administrative interface is often fraught with tension as the imperatives or interests of the former are not necessarily those of the latter. Managing that tension and furthering the objectives of the organization can degenerate into a battle of will and so frustrate all of the players involved. There are some difficult but necessary leadership insights to be gained in all of this.
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  • This presentations asks us all to examine our relevance as leaders. Do you have the guts to transform your space - question everything and change what MUST!
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Reflection and sense making Presentation Transcript

  • 1. REFLECTION AND SENSE MAKING: THE CHALLENGES OF A PERMANENT SECRETARY Didacus Jules 1 Feb 2013
  • 2. The Role of Civil Service Leadership in Securing Regional Growth and Economic Development Some provocations: • Is the public service either “civil” or a “service”? • Location of the public service in the national economy is an aberration (accountable to taxpayers..but they are the major tax payers – the circularity of the govt apparatus paying for the govt) • A PS must bring a vision and a sense of mission to their portfolio; be transformational but operationally effective/efficient. This can often mean challenging the status quo and an intelligent subversion of service norms
  • 3. The Role of Civil Service Leadership in Securing Regional Growth and Economic Development Some provocations: • Should succession be a matter of “waiting your turn” or selection by competence/potential? • Obsession with hierarchical structure rather than functional responsibility... Feed chain and negative impact on creativity and enthusiasm
  • 4. The mathematics of insularity: 1 – 10 = 0 - Eric Williams The mathematics of regionalism: 1 + 1 = 11 The PS – a major responsibility to move beyond insularity, see the synergies and recognize the benefit of collaboration
  • 5. MY JOURNEY AS CONTEXT TO THE LESSONS OF MY EXPERIENCE 80’s PS Education – Grenada Revolution Change the world by all means Impossible is nothing The power to do 90’s PS Education & HRD – St. Lucia A vision for change: pragmatic but idealistic The power of team 2k’s Vice President HR – St. Lucia HR as determining metric for success; productivity is everything
  • 6. “we must maintain an optimism of the will; despite the pessimism of the intellect - Antonio Gramsci
  • 7. Reform and progress are only possible when the political and administrative wills are in synergy POLITICAL ADMINISTRATIVE POLITICAL Public needs/wants Expectations Vision and direction Short term – electoral cycle The popular © Jules 2013 ACCOUNTABILITY PROGRESS STRATEGIC IMPERATIVES WILL ADMINISTRATIVE Delivery with efficiency Structure and means Long term – development gestation cycles The necessary
  • 8. VISION: short term agenda in a long term perspective ETHICS OF GOVERNANCE: setting the tone for the country ACTION PRIORITIES: choosing options within limitations of possibility ACCOUNTABILITY: the 5 year contract POLITICAL ADMINISTRATIVE LEGAL FRAMEWORK: Fair and equal rules; guidelines and penalties PROGRAM & BUDGETARY MATRIX: $ for the vision & agenda © Jules 2013 WILL POLICY FRAMEWORK: Dev. Objectives; Sectoral; Equity, transparency and fairness REGULATORY POWER & MANAGERIAL CAPACITY: to enable or prevent effectively Political Will Administrative Will
  • 9. PERMANENT SECRETARIES Political tribalism Policy incoherence Not so PERMANENT anymore Blurring division of labor between policy and administration
  • 10. DAY 2 1st working day of new administration – jointly prepared by Minister and Permanent Secretary ...a simple unambiguous statement of macropolicy
  • 11. WHAT IS EXPECTED OF A PERMANENT SECRETARY?
  • 12. NEW VS OLD PARADIGMS FOR PS LEADERSHIP Old Paradigm • Good first degree with long • tenure of service and experience • • Hierarchical • Oriented to reinforcement of • the system Systems oriented (managing • the internal customer – meeting the needs of Government) Independent leadership • Thorough understanding of • rules, regulations and norms of the public service Capacity to manage system • (regulatory and supervisory effectiveness) Strong procedural orientation • Educational Requirements Managerial Capability and Style • • • Skills/ Knowledge and Ability • • New Paradigm At least a second degree or professional accreditation in an area with advanced managerial training and preferably some exposure to a private sector environment Participatory/empowering Oriented to change management service oriented (managing the external customer – meeting the needs of the citizen) Interdependent leadership Thorough understanding of the environment (Government, economy, and social) Capacity to change the system (proactive, business process reengineering) Strong inclination to innovation
  • 13. NEW VS OLD PARADIGMS FOR PS LEADERSHIP Old Paradigm • • • Absolute adherence to rules & • procedure Conservationist and regulatory • outlook Dominated by manual • processes Heavy reliance on paper • archiving Business at the pace of people • Stable environment • • • Circumspection • Willingness to be self-effacing • • General acceptance and buy-in • to the status quo • • Environmental Differences • Personal Qualities New Paradigm Adherence to policy Entrepreneurial and facilitatory outlook Dominated by computer and information technology Reliance on databases, document storage and retrieval Business at the speed of thought Unstable, unpredictable, rapidly changing environment Boldness Willingness to be visible and to articulate vision Questioning of and preparedness to change the status quo
  • 14. LEADERSHIP: the art of serving from in-front ...empower people ...lead by example ...embrace crisis; digest problems
  • 15. COURAGE: the strength to speak and act ...define your principles ...take a stand ...when to break the rules SPEAKING TRUTH TO POWER
  • 16. PROBLEM SOLVING think beyond... ...if you are forever outing fires.. ...the problem is not money but imagination
  • 17. NO Ifs Buts Maybes Perhaps
  • 18. WHO REALLY ARE YOU? I am greater and more important than my job My job does not define me It is I who bring integrity to my position I define my fit
  • 19. At the end of the day, any government of whatever political stripe wants a public service that will not just deliver but delight the public with the quality of its service. And citizens want to feel empowered that the public service is working for them and not against them, and that it is accountable to the taxpayers. No one can be satisfied with a service that is unresponsive, archaic, and weighted down by bureaucracy. - D. Jules 1999
  • 20. “we must maintain an optimism of the will; despite the pessimism of the intellect - Antonio Gramsci We refuse to be What you wanted us to be; We are what we are: That's the way it's going to be. You don't know! You can't educate I For no equal opportunity: Talkin' 'bout my freedom, People freedom and liberty! Bob Marley – Babylon System
  • 21. THANK YOU