Steve JohnsonPerspection, Inc.Que Publishing800 East 96th StreetIndianapolis, IN 46240 USA™
Microsoft® Windows Vista On DemandCopyright © 2007 by Perspection, Inc.All rights reserved. No part of this book shall be ...
iiiAcknowledgementsaaPerspection, Inc.Microsoft Windows Vista On Demand has been created by the professional trainersand w...
ivaaAbout The AuthorSteve Johnson has written more than 35 books on a variety of computersoftware, including Microsoft Off...
Acknowledgements vaWe Want To Hear From You!As the reader of this book, you are our most important critic and commentator....
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viiContentsccIntroduction xviiGetting Started with Windows Vista 1Introducing Windows Vista 2 New!Starting Windows Vista 4...
viiicInserting Special Characters 44Calculating Numbers 45Running Commands 46Playing Games 48 New!Playing Internet Games 5...
Contents ixcCustomizing Windows Using the Control Panel 99Viewing the Control Panel 100Changing the Desktop Background 101...
xcSearching the Web 154 New!Previewing and Printing a Web Page 156 New!Saving Pictures orText from a Web Page 158Downloadi...
Contents xicHolding Web Discussions and Video Conferences 207Preparing for Windows Live Messenger 208 New!Starting Windows...
xiicWorking with Windows Media Player 255Starting and Updating Windows Media Player 256Viewing the Media Player Window 257...
Contents xiiicSaving a Project 305Publishing a Movie 306Creating a DVD Video 308Setting Up Accounts and Maintaining Securi...
xivcJoining A Domain Network 358Connecting to a Network Using a Modem 360Connecting to a Network over the Internet 362Conn...
Contents xvcManaging Outgoing Faxes 418Receiving a Fax 420Reviewing a Fax 421Changing Fax Properties 422Changing Fax Optio...
xvicBacking Up Your Computer 467Developing a Backup Strategy 468Understanding Backup Permissions 470Exploring the Backup a...
xviiIntroductionWelcome to Microsoft Windows Vista On Demand, avisual quick reference book that shows you how to workeffic...
xviiiStep-by-StepInstructionsThis book provides concise step-by-step instructions that show you“how” to accomplish a task....
Introduction xixWorkshopThis book shows you how to puttogether the individual step-by-step tasks into indepth projectswith...
xxGet More on the WebIn addition to the information inthis book, you can also get moreinformation on the Web to helpyou ge...
Getting Started withWindows VistaIntroductionMicrosoft Windows Vista introduces a breakthrough userexperience that is desi...
2Windows Vista EditionsWindows Vista comes in four main editions:the Home Basic Edition for consumers; theHome Premium Edi...
Chapter 1 Getting Started with Windows Vista 3WindowsSidebar andgadgetsExplorer windowInstant SearchSearch foldersStart Menu
Windows Vista automatically starts when you turn on your computer.When you first start Windows Vista, you see a Welcome sc...
Chapter 1 Getting Started with Windows Vista 5Find Basic Information AboutYour ComputerClick the Start button, point to Al...
6Introducing Windows AeroWindows Vista provides two distinct userinterface experiences: a "basic" experience forentry-leve...
Chapter 1 Getting Started with Windows Vista 7Windows Flip and Windows Flip 3DWindows Aero provides two ways to managewind...
8When you first start Windows Vista (New!),you see the Windows desktop, or a Welcomescreen (a way to identify yourself on ...
Chapter 1 Getting Started with Windows Vista 9which you use to start programs, find andopen files, access the Windows Help...
10A mouse is a handheld input device you rollacross a flat surface (such as a desk or amouse pad) to position the mouse po...
A typical mouse has two mouse buttons. You use the left one to clickbuttons, select text, and drag items around the screen...
12The key to getting started with the Windowsdesktop is learning how to use the Startbutton on the taskbar. Clicking the b...
Chapter 1 Getting Started with Windows Vista 13Start Menu CommandsCommand DescriptionInternet Starts your Internet browser...
14Windows Sidebar (New!) is a pane on the side of the Windows Vistadesktop that gives you quick access to gadgets such as ...
Chapter 1 Getting Started with Windows Vista 15Add a GadgetPoint to the plus sign (+) at thetop of the Sidebar, and then c...
One of the most powerful things about Windows is that you can openmore than one window or program at once. This means, how...
Chapter 1 Getting Started with Windows Vista 17Use Buttons to Resizeand Close a WindowAll windows contain the same sizinga...
18A menu is a list of commands that you use toaccomplish certain tasks, such as when youuse the Start menu to open the Con...
A dialog box is a window that opens when you choose a menu com-mand followed by an ellipsis (. . .). The ellipsis indicate...
When you have a question about how to do something in WindowsVista, you can usually find the answer with a few clicks of y...
Chapter 1 Getting Started with Windows Vista 21Use Dialog Box or Window HelpIn a dialog box or window, clickthe Help butto...
Many users are able to share the same computer. Their individualWindows identities allow them to keep their files complete...
Chapter 1 Getting Started with Windows Vista 23Log Off and Log On YourComputerClick the Start button, and thenpoint to the...
When you finish working on your computer, you need to make sure toturn off, or shut down, your computer properly. This inv...
Working with WindowsProgramsIntroductionNow that you know how to work with the graphical elementsthat make Windows Vista w...
The most common way to start a Windows program is to use the Startmenu, which provides easy access to programs installed o...
Chapter 2 Working with Windows Programs 27Exit a ProgramWindows Vista provides several waysto exit a program:◆ Click the F...
If you start a program, such as your e-mail program, every time youstart Windows, you can save some time by adding the pro...
Chapter 2 Working with Windows Programs 29Windows comes with several accessories,built-in programs that are extremely usef...
A document is a file you create using a word processing program, suchas a letter, memo, or resume. When you start WordPad,...
Chapter 2 Working with Windows Programs 31Open an Existing Documentfrom Within a ProgramClick the Open button on thetoolba...
One of the advantages of using a word processing program is that youcan edit a document or change the contents without re-...
Chapter 2 Working with Windows Programs 33Move or Copy TextSelect the text you want to moveor copy.Click the Cut button or...
You can change the format or the appearance of text and graphics in adocument so that the document is easier to read or mo...
Tabs set text or numerical data alignment in relation to the edges of adocument. A tab stop is a predefined stopping point...
36When you indent a paragraph, you move its edge in from the left orright margin. You can indent the entire left or right ...
Chapter 2 Working with Windows Programs 37Before printing, you should verify that the page looks the way you want.You save...
Saving your files frequently ensures that you don’t lose work during anunexpected power loss. The first time you save, spe...
Chapter 2 Working with Windows Programs 39Windows makes it easy to insert a file or partof a file created in one program i...
Instead of switching back and forth between programs to copy andpaste information, you can insert, or embed, the informati...
Chapter 2 Working with Windows Programs 41Edit an ObjectOpen the document with theobject you want to edit.Double-click the...
When you want to keep source and destination files in sync with eachother, you can link the source file that created the o...
Chapter 2 Working with Windows Programs 43Update a Linked FileOpen the file with the sourceprogram.Edit the file using the...
When you need to insert special characters such as ©, ™, or ® thatdon’t appear on your keyboard, you can use a special acc...
If you don’t have a handheld calculator handy, you can use theCalculator program provided by Windows Vista to perform stan...
Besides running Windows Vista programs, you can also entercommands and run programs written in MS-DOS. MS-DOS stands forMi...
Chapter 2 Working with Windows Programs 47Get Information Abouta CommandClick the Start button, point to AllPrograms, clic...
If you have some free time, you can play some fun and exciting games.Windows provides several games you can play against t...
Chapter 2 Working with Windows Programs 49Did You Know?You can get more information aboutplaying each game in Help. Start ...
Windows XP provided several games you can play against players overthe Internet—Backgammon, Checkers, Hearts, Reversi, and...
Some older programs are designed to run on earlier versions ofWindows and don’t work properly on Windows Vista. You can se...
If a program stops responding while you work or freezes up, Windowsprovides you with the option to end the task (New!). Wh...
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Microsoft windows vista on demand

  1. 1. Steve JohnsonPerspection, Inc.Que Publishing800 East 96th StreetIndianapolis, IN 46240 USA™
  2. 2. Microsoft® Windows Vista On DemandCopyright © 2007 by Perspection, Inc.All rights reserved. No part of this book shall be reproduced, stored in aretrieval system, or transmitted by any means, electronic, mechanical, photo-copying, recording, or otherwise, without written permission from the publish-er. No patent liability is assumed with respect to the use of the informationcontained herein. Although every precaution has been taken in the prepara-tion of this book, the publisher and author assume no responsibility for errorsor omissions. Nor is any liability assumed for damages resulting from the useof the information contained herein.Library of Congress Cataloging-in-Publication DataJohnson, Steve, 1961-Microsoft Windows Vista On Demand / Steve Johnsonp. cm.ISBN 0-7897-3645-41. Microsoft Windows Vista. 2. Operating System. I. TitlePrinted and bound in the United States of AmericaFirst Printing: January 200710 09 08 07 4 3 2 1Que Publishing offers excellent discounts on this book when orderedin quantity for bulk purchases or special sales.For information, please contact: U.S. Corporate and Government Sales1-800-382-3419 or corpsales@pearsontechgroup.comFor sales outside the U.S., please contact: International Sales1-317-428-3341 or International@pearsontechgroup.comTrademarksAll terms mentioned in this book that are known to be trademarks or servicemarks have been appropriately capitalized. Que cannot attest to the accuracyof this information. Use of a term in this book should not be regarded asaffecting the validity of any trademark or service mark.Microsoft and the Microsoft Office logo are a registered trademarks ofMicrosoft Corporation in the United States and/or other countries.Warning and DisclaimerEvery effort has been made to make this book as complete and as accurate aspossible, but no warranty or fitness is implied. The authors and the publishersshall have neither liability nor responsibility to any person or entity withrespect to any loss or damage arising from the information contained in thisbook.PublisherPaul BogerAssociate PublisherGreg WiegandAcquisitions EditorStephanie McCombManaging EditorSteve JohnsonAuthorSteve JohnsonTechnical EditorHolly JohnsonPage LayoutJames TeylerAlex WilliamsJennifer L. WareInterior DesignersSteve JohnsonMarian HartsoughPhotographsTracy TeylerIndexerKatherine StimsonProofreaderHolly JohnsonTeam CoordinatorMichelle Newcomb
  3. 3. iiiAcknowledgementsaaPerspection, Inc.Microsoft Windows Vista On Demand has been created by the professional trainersand writers at Perspection, Inc. to the standards you’ve come to expect from Quepublishing.Together, we are pleased to present this training book.Perspection, Inc. is a software training company committed to providing informationand training to help people use software more effectively in order to communicate,make decisions, and solve problems. Perspection writes and produces softwaretraining books, and develops multimedia and Web-based training. Since 1991, wehave written more than 80 computer books, with several bestsellers to our credit,and sold over 5 million books.This book incorporates Perspection’s training expertise to ensure that you’ll receivethe maximum return on your time.You’ll focus on the tasks and skills that increaseproductivity while working at your own pace and convenience.We invite you to visit the Perspection Web site at:www.perspection.comAcknowledgementsThe task of creating any book requires the talents of many hard-working peoplepulling together to meet impossible deadlines and untold stresses. We’d like tothank the outstanding team responsible for making this book possible: the writer,Steve Johnson; the technical editor, Holly Johnson; the production team, JamesTeyler, Alex Williams, and Jennifer L. Ware; and the indexer, Katherine Stimson. We’dalso like to thank Gary and Lisa O’Neal for their support and encouragement.At Que publishing, we’d like to thank Greg Wiegand and Stephanie McComb for theopportunity to undertake this project, Michelle Newcomb for administrative support,and Sandra Schroeder for your production expertise and support.Perspection
  4. 4. ivaaAbout The AuthorSteve Johnson has written more than 35 books on a variety of computersoftware, including Microsoft Office 2007 and 2003, Microsoft Windows XP, AppleMac OS X Panther, Macromedia Flash MX 2004 and 8, Macromedia Director MX2004, Macromedia Fireworks, and Adobe Photoshop CS and CS2. In 1991, afterworking for Apple Computer and Microsoft, Steve founded Perspection, Inc., whichwrites and produces software training. When he is not staying up late writing, heenjoys playing golf, gardening, and spending time with his wife, Holly, and threechildren, JP, Brett, and Hannah. When time permits, he likes to travel to such placesas New Hampshire in October, and Hawaii. Steve and his family live in Pleasanton,California, but can also be found visiting family all over the western United States.
  5. 5. Acknowledgements vaWe Want To Hear From You!As the reader of this book, you are our most important critic and commentator. Wevalue your opinion and want to know what we’re doing right, what we could do bet-ter, what areas you’d like to see us publish in, and any other words ofwisdom you’re willing to pass our way.As an associate publisher for Que, I welcome your comments.You can email orwrite me directly to let me know what you did or didn’t like about this book—as wellas what we can do to make our books better.Please note that I cannot help you with technical problems related to the topicof this book. We do have a User Services group, however, where I will forward spe-cific technical questions related to the book.When you write, please be sure to include this book’s title and author as well asyour name, email address, and phone number. I will carefully review your com-ments and share them with the author and editors who worked on the book.Email: feedback@quepublishing.comMail: Greg WiegandQue Publishing800 East 96th StreetIndianapolis, IN 46240 USAFor more information about this book or another Que title, visit our Web site atwww.quepublishing.com.Type the ISBN (excluding hyphens) or the title of a book inthe Search field to find the page you’re looking for.
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  7. 7. viiContentsccIntroduction xviiGetting Started with Windows Vista 1Introducing Windows Vista 2 New!Starting Windows Vista 4 New!Using Windows Aero 6 New!Exploring the Windows Desktop 8 New!Using the Mouse 10Using the Mouse for Quick Results 11Using the Start Menu 12 New!Using Windows Sidebar 14 New!Managing Windows 16Using Menus,Toolbars, and Panes 18Choosing Dialog Box Options 19Using Windows Help and Support 20 New!Switching Users 22Shutting DownYour Computer 24Working with Windows Programs 25Starting and Exiting a Program 26Changing the Way a Program Starts 28Using Windows Accessories 29 New!Creating a Document 30EditingText 32FormattingText 34Setting ParagraphTabs 35Setting Paragraph Indents 36Previewing and Printing a Document 37Saving and Closing a Document 38Sharing Information Among Programs 39Inserting and Editing Information 40Linking and Updating Information 4221
  8. 8. viiicInserting Special Characters 44Calculating Numbers 45Running Commands 46Playing Games 48 New!Playing Internet Games 50Running Older Programs 51Quitting a Program Not Responding 52Managing Files and Folders 53Using the Explorer Window 54 New!Changing the Explorer Window View 55 New!Opening and Viewing the Computer 56Viewing and Opening Documents 58Opening Recently Used Documents 60 New!Working with Personal Folders 61 New!Navigating Between Folders 62 New!Viewing the Folders List 63Changing the Explorer Layout 64 New!Customizing the Navigation Pane 65 New!Organizing Files by Headings 66 New!Searching for Files and Folders 68 New!Saving a Search 70 New!Changing Search Options 71 New!Performing an Instant Search 72 New!Performing an Advanced Search 74 New!Performing Natural Language Searches 75 New!Adding Properties andTags to Files 76 New!Modifing the Index to Improve Searches 78 New!Creating and Renaming Files and Folders 80Copying and Moving Files and Folders 82Deleting and Restoring Files and Folders 84Creating a Shortcut to a File or Folder 86Hiding Files and Folders 87Changing Folder Options 88 New!Changing File and Folder List Views 90Customizing Personal Folders 91Sharing Folders or Files with Others 92 New!Compressing Files and Folders 94Managing Files Using a CD or DVD 96 New!3
  9. 9. Contents ixcCustomizing Windows Using the Control Panel 99Viewing the Control Panel 100Changing the Desktop Background 101Customizing the Desktop 102Customizing the Windows Sidebar 103 New!Using a Screen Saver 104Changing the Display 105Using Multiple Monitors 106Changing theText Size on the Screen 107 New!Changing the Desktop Appearance 108Setting the Date andTime 110Changing Language Options 112Changing Regional Options 114Working with Fonts 115Displaying and ArrangingToolbars 116Customizing theTaskbar 118Customizing the Start Menu 120Setting Default Programs 122Changing the Way a CD or DVD Starts 124Using Ease of AccessTools 125Using the Ease of Access Center 126 New!Listening to the Computer 128RecognizingYour Speech 130 New!Exploring the Internet 133Understanding Web Sites and Browsers 134 New!Connecting to the Internet 135Creating an Internet Connection 136Setting Up Windows Firewall 137Starting Internet Explorer 138 New!Viewing the Internet Explorer Window 139Browsing the Web 140Browsing withTabs 142 New!Navigating Basics 144Zooming the View In and Out 145 New!ChangingYour Home Page 146 New!Modifying the Links Bar 147 New!Adding a Web Page to the Favorites List 148 New!Viewing and Maintaining a History List 150Reading and Subscribing to Feeds 152 New!54
  10. 10. xcSearching the Web 154 New!Previewing and Printing a Web Page 156 New!Saving Pictures orText from a Web Page 158Downloading Files from the Web 160Downloading Files from an FTP Site 161Saving a Web Page 162Sending a Page or Link by E-mail 163 New!Using Another Web Browser 164Exchanging Messages and Information 165Starting Windows Mail 166Setting Up an Account 168Viewing the Windows Mail Window 170Importing and Exporting Information 171Adding a Contact to Windows Contacts 172 New!Composing and Sending E-mail 174Creating E-mail Stationery 176Reading and Replying to E-mail 178Sending and Retrieving a File 180Managing E-mail 182 New!Deleting E-mail 184Setting Junk E-mail Options 186Marking an E-mail Blocked or Safe 188Diverting Incoming E-mail to Folders 189Selecting a News Server 190Subscribing to a Newsgroup 191Reading the News 192Filtering the News 193Posting a News Message 194Viewing the Windows Calendar 196 New!Scheduling an Appointment 197 New!CreatingTasks 198 New!Creating and Sharing Calendars 199 New!Publishing Calendars Over the Internet 200 New!Starting a Windows Meeting 201 New!Holding a Windows Meeting 202 New!Sharing Information in a Windows Meeting 204 New!6
  11. 11. Contents xicHolding Web Discussions and Video Conferences 207Preparing for Windows Live Messenger 208 New!Starting Windows Live Messenger 210Configuring Windows Live Messenger 211Viewing Windows Live Messenger 212Changing My Status 213Personalizing Windows Live Messenger 214 New!Adding Online Contacts 216 New!Managing Contacts and Groups 217Sending and Receiving Instant Messages 218 New!Adding Symbols and Voice to an Instant Message 220 New!Blocking a Contact 222Sending a File During an Instant Message 223Sharing Files Using Shared Folders 224 New!Making a Video Call with the Internet 226 New!Making a Phone Call with the Internet 227Sending a Message to a Mobile Device 228 New!Getting Remote Assistance 230Customizing Windows Live Messenger 232Working with Pictures 233Drawing a Picture 234Editing a Picture 236Viewing Pictures 238Managing Pictures in the Photo Gallery 240 New!Fixing Pictures in the Photo Gallery 242 New!E-mailing a Picture 243Formatting and Printing Photos 244Ordering Photo Prints from the Web 245Installing a Scanner or Digital Camera 246Testing a Scanner or Digital Camera 247Scanning a Picture 248 New!Downloading Digital Camera Pictures 250Using Pictures as a Screen Saver 252Using a Picture as a Desktop Background 253Setting Photo Gallery Options 25487
  12. 12. xiicWorking with Windows Media Player 255Starting and Updating Windows Media Player 256Viewing the Media Player Window 257Playing Music from CDs 258Playing a DVD or VCD Movie 259Controlling the Volume 260Browsing the Media Guide and Online Stores 262Listening to Radio Stations 263Playing Media Files 264Playing Media Using a Playlist 266Ripping CD Music 268Copying Media Files to a CD or Portable Device 270Adding Functionality to Media Player 272Enhancing the Media Player Display 273Changing the Media Player Look 274Viewing and Playing Music Files 275Creating a Sound File 276Associating a Sound with an Event 277Starting and Navigating Windows Media Center 278 New!Changing Windows Media Center Settings 279 New!Finding and Viewing Windows Media Center Files 280 New!Creating Movies Using Windows Movie Maker 281Planning a Movie Maker Project 282Starting Movie Maker 283Viewing the Movie Maker Window 284Opening an Existing Project 285Capturing Video and Audio 286 New!Importing Video and Audio 288Adding Slides to a Movie 290Organizing Clips and Collections 292Working with Clips 294Creating a Movie Maker Project File 296Trimming Clips 298AddingTransitions Between Clips 299 New!Adding Video Effects 300 New!AddingTitles and Credits 301 New!Adding a Soundtrack 302Adding a Narration 303Using AutoMovie 304 New!109
  13. 13. Contents xiiicSaving a Project 305Publishing a Movie 306Creating a DVD Video 308Setting Up Accounts and Maintaining Security 309Securing a Computer 310Adding and Deleting User Accounts 312Creating a Guest Account 314Changing a User’s Group or AccountType 315Changing the Start Up Screen 316Changing an Account Picture 317Changing and Setting a Password 318Resetting a Password 320Locking the Computer 321Managing Security in One Place 322Defending Against Malicious Software 324 New!Setting Parental Controls 326 New!Sending Secure Information Using Windows CardSpace 327 New!Encrypting Files for Safety 328Encrypting Files Using BitLocker 329 New!Avoiding Viruses and Other Harmful Attacks 330Understanding Security on the Internet 332Creating Security Zones 334Setting Ratings Using the Content Advisor 336Cleaning Up Internet Files and Information 337 New!Protecting Internet Privacy 338 New!Protecting an Internet Identity 339Protecting Against Phishing 340 New!Blocking Pop-Up Ads 342Using the Information Bar 343Managing Add-Ons 344Protecting Against E-mail Attacks 345Sending Secure E-mail 346Managing Files Using a Network 347Understanding Network Services 348Viewing a Network 350Viewing the Network and Sharing Center 352 New!Viewing Network Computer Properties 354Viewing Network Connection Properities 355Joining a Workgroup Network 3561211
  14. 14. xivcJoining A Domain Network 358Connecting to a Network Using a Modem 360Connecting to a Network over the Internet 362Connecting to a Wireless Network 364Setting Up a Wireless Network 366Setting Up a Wireless Computer Connection 367Adding a Wireless Device to a Network 368Managing a Wireless Connection 370Mapping and Disconnecting a Network Drive 372Creating a Shortcut to a Network 373Setting Network Sharing Options 374 New!Controlling a Remote Computer 376Sharing an Internet Connection 378Changing a Dial-Up Connection 380Going Mobile 381Viewing the Windows Mobility Center 382 New!Controlling Power Options 384 New!Keeping Files in Sync 386 New!Working with Offline Files 388Connecting to a Network Projector 390 New!Viewing Windows SideShow 391 New!Changing Pen and Input Device Options 392 New!Working withTablet PCTools 394ChangingTablet PC Options 396 New!Printing and Faxing 397Understanding Printers 398Viewing Printers 399Installing a Printer 400Specifying a Default Printer 402Renaming or Deleting a Printer 403Sharing a Printer 404Printing Documents 405Managing Printers and Print Jobs 406Changing Printer Properties 408Changing Printer Preferences 410Understanding Faxes 411Setting Up a Fax 412 New!Creating a Fax Cover Page 414Sending a Fax 4161413
  15. 15. Contents xvcManaging Outgoing Faxes 418Receiving a Fax 420Reviewing a Fax 421Changing Fax Properties 422Changing Fax Options 424Maintaining Your Computer 425Understanding Disk File Systems 426Formatting a Disk 428Displaying Disk and Folder Information 430Transferring Files Using a Disk 431Setting Disk Quotas for Users 432 New!Detecting and Repairing Disk Errors 433Optimizing a Disk 434 New!Cleaning Up a Disk 435 New!SchedulingTasks 436 New!Adding or Removing Windows Components 437 New!Installing and Uninstalling a Program 438 New!Updating Windows 440Improving Computer Performance 442 New!Boosting Speed with Removable Media 443 New!Restoring Computer Settings 444Using Previous Versions 446 New!Starting Windows When Problems Occur 447Setting Startup and Recovery Options 448Managing Hardware 449Understanding Plug and Play Hardware 450Installing Hardware Devices 452Viewing System Hardware 453Viewing Hardware Settings 454Changing Windows Update Driver Settings 455 New!Changing Mouse Settings 456Changing Keyboard Settings 458Changing Phone Dialing Options 459Changing Modem Options 460Managing Color 461 New!Adding a Secondary Monitor 462Changing Game Controller Settings 464Removing Hardware Devices 4651615
  16. 16. xvicBacking Up Your Computer 467Developing a Backup Strategy 468Understanding Backup Permissions 470Exploring the Backup and Restore Center 471 New!Performing a Backup Using a Wizard 472Changing Backup Settings 474Scheduling a Backup 476Restoring Files Using a Wizard 478Restoring Files Using Advanced Settings 480Copying Files From the Backup 482RestoringYour Computer 483Deleting a Backup Set 484Administering Your Computer 485Exploring Windows AdministrativeTools 486Monitoring Activity with Event Viewer 487Managing an Event Log 488Changing Log Settings 490Checking Memory for Problems 491Viewing and Creating Performance Charts 492Monitoring Local Security Settings 494Viewing Computer ManagementTools 496Managing Disks 497Managing Local Users and Groups 498Viewing and Saving System Information 499Setting System Configuration Options 500Appendix 501Preparing to Install Windows Vista 502Installing Windows Vista 504Updating to a Windows Vista Service Pack 506Transferring Files and Settings from Another Computer 508Getting Windows Vista Extras 510Learning About Windows Live 511 New!New Features 513 New!Microsoft Certified Applications Specialist 519Index 529A1817
  17. 17. xviiIntroductionWelcome to Microsoft Windows Vista On Demand, avisual quick reference book that shows you how to workefficiently with Windows Vista. This book provides completecoverage of basic to advanced Vista skills.How This Book WorksYou don’t have to read this book in any particular order.We’ve designed the book so that you can jump in, get theinformation you need, and jump out. However, the book doesfollow a logical progression from simple tasks to more com-plex ones. Each task is presented on no more than two facingpages, which lets you focus on a single task without havingto turn the page.To find the information that you need, justlook up the task in the table of contents or index, and turn tothe page listed. Read the task introduction, follow the step-by-step instructions in the left column along with screen illus-trations in the right column, and you’re done.What’s NewIf you’re searching for what’s new in Windows Vista, just lookfor the icon: New!.The new icon appears in the table of con-tents and through out this book so you can quickly and easilyidentify a new or improved feature in Windows Vista. A com-plete description of each new feature appears in the New Fea-tures guide in the back of this book.Keyboard ShortcutsMost menu commands have a keyboard equivalent, such asCtrl+P, as a quicker alternative to using the mouse. A com-plete list of keyboard shortcuts is available on the Webat www.perspection.com.How You’ll LearnHow This Book WorksWhat’s NewKeyboard ShortcutsStep-by-Step InstructionsReal World ExamplesWorkshopMicrosoft Certified ApplicationsSpecialistGet More on the Web
  18. 18. xviiiStep-by-StepInstructionsThis book provides concise step-by-step instructions that show you“how” to accomplish a task. Eachset of instructions include illustra-tions that directly correspond tothe easy-to-read steps. Alsoincluded in the text are time-savers, tables, and sidebars tohelp you work more efficiently orto teach you more in-depth infor-mation. A “DidYou Know?” pro-vides tips and techniques to helpyou work smarter, while a “SeeAlso” leads you to other parts ofthe book containing related infor-mation about the task.Real World ExamplesThis book uses real world exam-ples files to give you a context inwhich to use the task. By usingthe example files, you won’t wastetime looking for or creating sam-ple files.You get a start file and aresult file, so you can compareyour work. Not every topic needsan example file, such as changingoptions, so we provide a completelist of the example files usedthrough out the book.The exam-ple files that you need for projecttasks along with a complete filelist are available on the Web atwww.perspection.com.Real worldexamples helpyou apply whatyou’ve learnedto other tasks.Illustrationsmatch thenumberedsteps.Numberedsteps guideyou througheach task.Did You Know? alertsyou to tips, techniquesand related information.See Also points you torelated information inthe book.Easy-to-followintroductionsfocus on asingle concept.
  19. 19. Introduction xixWorkshopThis book shows you how to puttogether the individual step-by-step tasks into indepth projectswith the Workshop.You start eachproject with a sample file, workthrough the steps, and then com-pare your results with projectresults file at the end.The Work-shop projects and associated filesare available on the Web atwww.perspection.com.Microsoft CertifiedApplications SpecialistThis book prepares you for theMicrosoft Certified ApplicationsSpecialist (MCAS) exam forMicrosoft Windows Vista. EachMCAS certification exam has a setof objectives, which are organizedinto broader skill sets.To preparefor the certification exam, youshould review and perform eachtask identified with a MCAS objec-tive to confirm that you can meetthe requirements for the exam.Throughout this book, contentthat pertains to an objective isidentified with the followingMCAS logo and objective numbernext to it.The Workshopwalks youthrough indepthprojects to helpyou put Accessto work.Logo indicates atask fulfills oneor more MCAScertificationobjectives.
  20. 20. xxGet More on the WebIn addition to the information inthis book, you can also get moreinformation on the Web to helpyou get up to speed faster withWindows Vista. Some of theinformation includes:Transition Helpers◆ Only New Features.Download and print the newfeature tasks as a quick andeasy guide.Productivity Tools◆ Keyboard Shortcuts.Download a list of keyboardshortcuts to learn faster waysto get the job done.More Content◆ Photographs. Downloadphotographs and othergraphics to use in your Officedocuments.◆ More Content. Downloadnew content developed afterpublication. For example,you can download acomplete chapter on OfficeSharePoint Server 2007.You can access these additionalresources on the Web atwww.perspection.com.Additional contentis available on theWeb. You candownload a chapteron SharePoint.
  21. 21. Getting Started withWindows VistaIntroductionMicrosoft Windows Vista introduces a breakthrough userexperience that is designed to help you intuitively view, find,and organize information on your computer. Windows Vistadelivers better personal productivity and digital entertain-ment on your computer. Before you get started withWindows Vista, check out the new features, which includesthe Windows Areo user experience, Instant Searches,Explorers, Sidebars and gadgets, improved Internet Explorer,Windows Media Center, and advanced security and protec-tion. A complete description of each new feature appears inthe New Features guide in the back of this book.Microsoft Windows Vista is an operating system, acomputer program that controls the basic operation of yourcomputer and the programs you run. A program, also knownas an application, is task-oriented software you use to accom-plish a specific task, such as word processing, managing fileson your computer, or performing calculations. Windows Vistadisplays programs in frames on your screen, called windows(thus the name of the operating system). A window can con-tain the contents of a file and the application in which it wascreated, icons (picture representations of a program or a file),or other usable data. A file is a collection of information (suchas a letter or list of addresses) that has a unique name, distin-guishing it from other files.This use of windows and icons iscalled a graphical user interface (GUI, pronounced “gooey”),meaning that you (“user”) interact (“interface”) with thecomputer through the use of graphics: icons and other mean-ingful words, symbols, and windows.11What You’ll DoIntroduce Windows VistaStart Windows VistaUse Windows AeroExplore the Windows DesktopUse the MouseUse the Mouse for Quick ResultsUse the Start MenuUse Windows SidebarManage WindowsUse Menus, Toolbars, and PanesChoose Dialog Box OptionsUse Windows Help and SupportSwitch UsersShut Down Your Computer1
  22. 22. 2Windows Vista EditionsWindows Vista comes in four main editions:the Home Basic Edition for consumers; theHome Premium Edition for consumer powerusers; the Business Edition for business andpower users; and the Ultimate Edition for thecomplete package.Two other editions areavailable for specific needs: the StarterEdition and Enterprise Edition.The StarterEdition is for the beginning PC user and pro-vides the most basic entry to Windows Vista,which is targeted to emerging markets.TheEnterprise Edition is for large corporationswith advanced data protection, compatibility,and international support needs.The Home Basic Edition provides a basicsecure entry point for using Windows Vista.The Home Premium Edition adds to the basicexperience by providing the Windows Areoexperience, the Mobility Center andTablet PCsupport for laptops, Windows Meeting Spacefor sharing documents, and Windows MediaCenter for media entertainment.The Business Edition modifies the HomePremium Edition by adding advanced hard-ware protection, business networking andremote desktop access, and by removing theWindows Media Center.The Ultimate Editioncombines every thing from all the editionsinto one complete package.Windows Vista User ExperienceWindows Vista provides two distinct userinterface experiences: a basic experience forentry-level systems, and a more visuallydynamic experience called Windows Aero(New!). Both offer a new and intuitive naviga-tion experience that help you more easily findand organize your applications and files, butAero goes further by delivering a truly next-generation desktop experience.The basic experience has been updated andstreamlined so you can find and work withyour programs and files more easily than inprevious versions of Windows. Some of theimportant new features include Explorer win-dows, Live icons, Search Folders, and InstantSearch.Windows Vista uses Explorer windows(New!) to give you more information andcontrol while simplifying how you work withyour files. Each Explorer window includes aCommand Bar, Live icons, column headers,and a Navigation pane. Command Bars dis-play only the tasks that are most appropriatefor the files being displayed. Live icons arescalable thumbnails that display the first pageof documents, the actual image of a photo, orthe album art for individual songs in yourmusic collection, making it easier to findexactly what you are looking for.TheNavigation pane contains Search Folders andtraditional folders that you have created onyour computer. A Search Folder (New!) is sim-ply a search that you save. Opening a SearchFolder instantly runs that saved search,displaying up-to-date results immediately.With Windows Vista, you no longer haveto remember where you store every file.Instead, to find a file, you need only toremember something about it.The updatedStart menu integrates the Instant Search(New!) box to help you quickly find and startany program or file on your computer. Afteryou add or edit file properties or data associ-ated with a file, such as a keyword on a docu-ment, you can use the Instant Search box toquickly find a file by the file property.Introducing Windows Vista
  23. 23. Chapter 1 Getting Started with Windows Vista 3WindowsSidebar andgadgetsExplorer windowInstant SearchSearch foldersStart Menu
  24. 24. Windows Vista automatically starts when you turn on your computer.When you first start Windows Vista, you see a Welcome screen thatyou use to log on to Windows. The Welcome screen displays all theuser accounts on the computer. Unlike Windows XP, the Welcomescreen can’t be turned off. After you click a user name, and enter apassword, you see the Windows Vista desktop and the WelcomeCenter window (New!), which displays options to view basic com-puter details, transfer files and setting, add new users, connect tothe Internet, install Windows Ultimate Extras, view new feature inWindows Vista, and view Microsoft offers available on the Web.4Starting WindowsVistaStart Windows Vista Usingthe Welcome ScreenTurn on your computer, and waitwhile Windows Vista loads anddisplays the Welcome screen.If prompted for added security ,press and then release the Ctrl,Alt, and Delete keys at the sametime.Click your user name.Type your password. Be sure touse the correct capitalization.Click the arrow, or press Enter.The Windows Vista desktopappears and the WelcomeCenter window opens.54321Did You Know?The Windows password is case-sensitive. Windows makes a distinc-tion between uppercase and lower-case letters. Your password should beat least seven characters long, theoptimal length for encryption, which isthe process of logically scramblingdata to keep a password secure.Welcome CenterClick here to turn off Welcome Center
  25. 25. Chapter 1 Getting Started with Windows Vista 5Find Basic Information AboutYour ComputerClick the Start button, point to AllPrograms, and then point toAccessories.Click Welcome Center.The upper pane display basicinformation about your computer,including:◆ What version of WindowsVista you are running◆ Computer processor name andspeed◆ Computer memory (RAM)◆ Computer nameTo view more details about yourcomputer, click Show moredetails.When you’re done, click theClose button.5421Did You Know?You can turn off the Welcome Centerat startup. In the Welcome Center win-dow, clear the Run at startup checkbox at the bottom, and then click theClose button.You can activate Windows Vista orchange the product key. Click theStart button, click Control Panel, dou-ble-click the System icon in Classicview. Click the activation link orChange product key.45Basic computer informationActivation information
  26. 26. 6Introducing Windows AeroWindows Vista provides two distinct userinterface experiences: a "basic" experience forentry-level systems, and a more visuallydynamic experience called Windows Aero(New!).The Windows Aero user experienceallows you to view Windows Vista in a wholenew way. Windows Vista Aero provides spec-tacular visual effects, such as glass-like inter-face elements that you can see through,subtle window animations, window colors,live thumbnails that you can display on thetaskbar, and Windows Flip and WindowsFlip 3D that you can use to graphical openwindows.Live Taskbar ThumbnailsWhen you rest the mouse pointer over ataskbar item, Windows Aero displays a Livethumbnail of the window, showing the con-tent of that window.The Live thumbnail(New!) is displayed whether the window isminimized or not, and whether the content ofthe window is a document, photo, or even arunning video or process.Using Windows AeroLive ThumbnailsWindows FlipWindows Aero
  27. 27. Chapter 1 Getting Started with Windows Vista 7Windows Flip and Windows Flip 3DWindows Aero provides two ways to managewindows: Windows Flip and Windows Flip 3D(New!). Flip allows you to flip through openwindows (by using Alt+Tab), providing a Livethumbnail of each window, rather than just ageneric icon and file name. Live thumbnailsmake it easier to quickly identify the windowyou want, particularly when multiple windowsof the same kind are open. With Flip 3D, youcan use the scroll wheel on your mouse to flipthrough open windows in a stack, and locateand select the one you want.Preparing for Windows AeroWindows Vista can display different featuresbased on the hardware capabilities of thecomputer it is running on. Computers runningWindows Vista Home Basic or those withoutthe hardware needed to run Windows Aerouse the basic user interface. If your computermeets the minimal hardware requirements tobe Windows Vista PC Capability Ready, yousee the Windows Vista Basic user experience.If your computer meets the increased hard-ware requirements to be Windows Vista PCPremium Ready, you see the Windows Aerouser experience. Windows Aero is an environ-ment with an additional level of visual sophis-tication, one that is even more responsiveand manageable, providing a further level ofclarity and confidence to Windows users. See“Preparing to Install Windows Vista” inAppendix A for the specific hardwarerequirements to run Windows Aero.Running Windows AeroBefore you can run Windows Aero, you needto make sure Windows Vista contains theproper settings. Make sure the color is set to32 bit, the monitor refresh rate is higher than10 hertz, the theme is set to Window Vista, thecolor scheme is set to Windows Aero, and thewindow frame transparency is turned on.You can follow these instructions to makesure your computer is set to run WindowsAero:◆ Color.To set the color to 32 bit, openPersonalization in the Control Panel, clickDisplay Settings, select Highest (32 bit)under Colors, and then click OK.◆ Monitor.To set the monitor refresh rate,open Personalization in the ControlPanel, click Display Settings, clickAdvanced Settings, click the Monitor tab,click a refresh rate that is higher than 10hertz, and then click OK.◆ Theme.To change the desktop theme,open Personalization in the ControlPanel, clickTheme, select Windows Vistain theThemes list, and then click OK.◆ Color scheme.To change the colorscheme, open Personalization in theControl Panel, click Window Color andAppearance, select Windows Aero in theColor Scheme list, and then click OK.◆ Transparency.To turn on window frametransparency, set the color scheme toWindows Aero, open Personalization inthe Control Panel, click Window Colorand Appearance, select the EnableTransparency check box, and thenclick OK.
  28. 28. 8When you first start Windows Vista (New!),you see the Windows desktop, or a Welcomescreen (a way to identify yourself on the com-puter), depending on your installation.Thedesktop is an on-screen version of an actualdesk, containing windows, icons, files, andprograms.You can use the desktop to access,store, organize, modify, share, and exploreinformation (such as a letter, the news, or alist of addresses), whether it resides on yourcomputer, a network, or the Internet.The longvertical bar on the right-side of the desktop iscalled the Windows Sidebar (New!). It con-tains mini-programs called gadgets (New!),which provide easy access to frequently usedtools and information at a glance.The bar atthe bottom of your screen is called thetaskbar; it allows you to start programs andswitch among currently running programs. Atthe left end of the taskbar is the Start button,Exploring the Windows DesktopStart menu Explorer windowStart button TaskbarWindowsSidebarand gadgetsBackgroundpicture ondesktopDesktopicon
  29. 29. Chapter 1 Getting Started with Windows Vista 9which you use to start programs, find andopen files, access the Windows Help andSupport Center, and much more. Next to theStart button is the Quick Launch toolbar,which contains buttons you use to quicklystart your Internet browser and media playerand show the desktop. At the right end of thetaskbar is the notification area, which displaysthe time, the date, and program related icons.If icons in the notification area are not usedfor a while, an arrow appears to hide theicons and reduce clutter.You can click thearrow to display and hide the icons. Whenyou use a hidden icon, it reappears in thenotification area. If you upgraded yourcomputer to Windows Vista from a previousversion of Windows, your desktop mightcontain additional desktop icons and toolbars.Open program windowSimilar open windowsgrouped on the taskbarNotification iconsStart buttonQuick Launchtoolbar
  30. 30. 10A mouse is a handheld input device you rollacross a flat surface (such as a desk or amouse pad) to position the mouse pointer,the small symbol that indicates the pointer’srelative position on the desktop. When youmove the mouse, the mouse pointer on thescreen moves in the same direction.The shape of the mouse pointer changes toindicate different activities. Once you movethe mouse pointer to a desired position onthe screen, you use the mouse buttons, rightor left, to tell your computer what to do.Using the MouseBasic Mouse TechniquesTask What to doPointing Move the mouse to position it over an item on the desktop.Clicking Press and release the left mouse button.Double-clicking Press and release the left mouse button twice quickly.Dragging Point to an item, press and hold the left mouse button, move themouse to a new location, and then release the mouse button.Right-clicking Point to an item, and then press and release the right mouse button.DraggingClickingmouse pointer
  31. 31. A typical mouse has two mouse buttons. You use the left one to clickbuttons, select text, and drag items around the screen. When you clickan item with the right button, such as an icon, text, or graphic, a short-cut menu appears with a list of commands related to the selected item.For example, when you right-click a file icon, a shortcut menu appearswith a list of file commands, such as Open, Explore, Search, Delete, andRename. Instead of searching for commands on the main menus, youcan save time and get quick results by using a shortcut menu.Chapter 1 Getting Started with Windows Vista 11Using the Mousefor Quick ResultsUse the Shortcut MenuCommandRight-click an item.Click a command from theshortcut menu.21Did You Know?You can swap the functions of theright and left mouse buttons. Click theStart button on the taskbar, clickControl Panel, double-click the Mouseicon in Classic view, click the Buttonstab, select the Switch Primary AndSecondary Buttons check box, andthen click OK.A mouse wheel can make scrollingfast and easy. If your mouse has awheel between the two mouse but-tons, you can roll it to quickly scroll afew lines or an entire screen at a time.For Your InformationUsing the Mouse with the Web StyleWindows Vista integrates the use of the Internet with its other func-tions. You can choose to extend the way you click on the Internet withthe rest of your computer by single-clicking (known as the Web style)icons to open them, or stay with the default by double-clicking (knownas the Classic style). To change from one style to the other, click theStart button, click Control Panel, click Classic View (if necessary),double-click the Folder Options icon, click the Single-click to open anitem (point to select), or Double-click to open an item (Single-click toselect) option, and then click OK. The steps in this book assume youare using Windows Classic style.See AlsoSee “Changing Mouse Settings” onpage 456 for information on changingthe way the mouse works.12Short cut menu for theRecycle Bin icon.
  32. 32. 12The key to getting started with the Windowsdesktop is learning how to use the Startbutton on the taskbar. Clicking the button onthe taskbar displays the Start menu, a list ofcommands that allow you to start a program,open a document, change a Windows setting,find a file, or display support information.Thetop of the Start menu indicates who is cur-rently using the computer.The left column ofthe Start menu is separated into two lists:pinned items above the separator line andmost frequently used items below.The pinneditems remain on the Start menu, like a pushpin holds paper on a bulletin board.The mostfrequently used items change as you use pro-grams: Windows keeps track of which pro-grams you use and displays them on the Startmenu for easy access.The right column of the Start menuprovides easy access to folders, Windowssettings, help information, and search func-tionality. An arrow next to a menu itemindicates a cascading menu, or submenu,which is a list of commands for that menuitem. Pointing at the arrow displays asubmenu from which you can chooseadditional commands. As you become morefamiliar with Windows, you might want tocustomize the Start menu to include addi-tional items that you use most often andchange Windows settings in the Control Panelto customize your Windows desktop.As you continue to install programs onyour computer, finding them on the Startmenu can sometimes be difficult. WindowsVista makes it easy with the Instant Searchbar (New!), which allows you to search theStart menu to find programs and otherWindows items, such as Internet favorites,history, files, contacts, e-mail messages, andappointments.To perform a search, click theStart menu, click in the Search box and starttyping the search text you want. As you type,the Start menu shows the possible resultswith priority given to the programs you usefrequently.The search results continue to nar-row as you continue to type. If you dont findwhat you are looking for during a search, youcan click Search Everywhere or Search theInternet to use Windows search capabilities.Using the Start MenuFrequentlyused itemsPoint to display more programsPinned itemsInstantsearchresultsInstant Search bar
  33. 33. Chapter 1 Getting Started with Windows Vista 13Start Menu CommandsCommand DescriptionInternet Starts your Internet browser; by default, Internet ExplorerE-mail Starts your e-mail program; by default, Outlook ExpressAll Programs Opens a list of all the programs included on the Start menuInstant Search (New!) Locates programs, and other Windows items, such as Internet favorites, history,files, contacts, e-mail messages, and appointmentsDocuments Opens the Documents folder, where you store and manage filesPictures Opens the Pictures folder, where you store and manage photos, images, andgraphic filesMusic Opens the Music folder, where you store and manage sound and audio filesGames Opens the Games folder, where you play Windows Vista games, such as ChessTitans, FreeCell, Hearts, InkBall, Mahjong Titans, Minesweeper, Purble Place,Solitaire, and Spider SolitaireSearch (New!) Allows you to locate programs, files, folders, or computers on your computernetwork, or find information or people on the InternetRecent Items Opens a list of the most recently opened and saved documentsComputer Opens the Computer window, where you access information about disk drivesand other hardware devicesNetwork Opens the Network window, where you can connect to a networkConnect To Opens the Connect to a Network window, where you can connect to a remotenetwork, including wireless, dial-up, and Virtual Private Network (VPN)Control Panel Provides options to customize the appearance and functionality of the computerDefault Programs Displays the Default Programs window, where you can choose default programsfor Web browsing, e-mail, playing music, and other activitiesHelp and Support (New!) Displays Windows Help topics, tutorials, troubleshooting, support options,and toolsPower (New!) Keeps your session in memory and puts the computer in low-power state so youcan quickly resume workingLock (New!) Locks the computerArrow (New!) Provides options to shut down the computer, restart the computer, set thecomputer to sleep or lock, log off the system, or switch to a different users
  34. 34. 14Windows Sidebar (New!) is a pane on the side of the Windows Vistadesktop that gives you quick access to gadgets such as news head-lines and updates, slide shows, weather information, traffic maps,Internet radio streams, and slide shows of online photo albums.Gadgets are mini-applications that can connect to Web services, suchas an RSS feed (which automatically delivers Web content to yourdesktop), or integrate with many of your applications, such as viewingyour calendar. You can customize Windows Sidebar to suit the way youwork—whether you want it always on top or resting below maximizedwindows. You can also move gadgets off the Windows Sidebar andplace them anywhere on your desktop. Windows Vista comes with aset of gadgets to get you started. However, you can easily downloadmore gadgets from an online gadget gallery.Using WindowsSidebarWork with the Sidebar◆ Open the Sidebar. Right-click theSidebar icon in the notificationarea, and then click Open.◆ Close the Sidebar. Right-click theSidebar, and then click CloseSidebar.◆ Close a Gadget. Point to thegadget you want to close, click theClose button, and then click CloseGadget (if requested).◆ Change Gadget Options. Point tothe gadget you want to change,click the Options button (wrenchicon), select the options you want,and then click OK.◆ Move a Gadget. Point to thegadget, and then drag it to anotherlocation on the Sidebar or to thedesktop.Click to opensidebarClick to closesidebarPoint to agadget todisplay optionsWINV-6.4Did You Know?You can download more gadgets.Right-click a blank area of the Sidebar,click Properties, and then click Getmore gadgets online to open thegadget Web site and download moregadgets.
  35. 35. Chapter 1 Getting Started with Windows Vista 15Add a GadgetPoint to the plus sign (+) at thetop of the Sidebar, and then clickthe button.Double-click the gadget youwant to add.When you’re done, click theClose button.Keep Windows from CoveringSidebarPoint to blank area in theSidebar.Right-click the blank area of theSidebar, and then clickProperties.Clear the Sidebar is always ontop of other windows check box.Click OK.432132132143
  36. 36. One of the most powerful things about Windows is that you can openmore than one window or program at once. This means, however, thatthe desktop can get cluttered with many open windows for the variousprograms. A button appears on the taskbar for each open window. Ifthere isn’t enough room on the taskbar to display a button for eachopen window, Windows Vista groups similar types of windows underone button. You can identify a window by its name on the title bar at thetop of the window. To organize your desktop, you must sometimeschange the size of a window or move it to a different location. Eachwindow is surrounded by a border that you can use to move or resizethe window. Each window has resize buttons in the upper-right corner.16Managing WindowsSwitch Among Open WindowsOn the taskbar, click a button. Ifwindows are grouped, a menuappears.Click the window you want fromthe menu.Move a WindowPoint to the window’s title bar.Drag the window to a newlocation, and then release themouse button.21211 221resizebutton
  37. 37. Chapter 1 Getting Started with Windows Vista 17Use Buttons to Resizeand Close a WindowAll windows contain the same sizingand close buttons:◆ Maximize button. Click to make awindow fill the entire screen.◆ Restore Down button. Click toreduce a maximized window.◆ Minimize button. Click to shrink awindow to a taskbar button.◆ Close button. Click to close thewindow.Use the Mouse to Resizea WindowIf the window is maximized, clickthe Restore Down button.Move the mouse over one of theborders of the window until themouse pointer changes into atwo-headed arrow.The directions of the arrow-heads show you the directions inwhich you can resize thewindow.Drag the window border until thewindow is the size you want.321CloseMaximize or Restore DownMinimize12
  38. 38. 18A menu is a list of commands that you use toaccomplish certain tasks, such as when youuse the Start menu to open the Control Panel.A command is a directive that providesaccess to a program’s features. Each Windowsprogram has its own set of menus, which areon the menu bar along the top of the programwindow.The menu bar organizes commandsinto groups of related operations. Each groupis listed under the name of the menu, such asFile or Help.To access the commands in amenu, you click the name of the menu. If acommand on a menu includes a keyboardreference, known as a keyboard shortcut, youcan perform the action by pressing the firstkey, then pressing the second key to performthe command quickly.You can also carry outsome of the most frequently used commandson a menu by clicking a button on a toolbar orcommand bar. A toolbar or command barcontains buttons that are convenient shortcutsfor menu commands. A pane is a framewithin a window where you can access com-mands and navigation controls. You can usemenus, toolbar buttons, and commands in apane to change how the Control Panel win-dow’s contents appear. On a menu, a checkmark or selected icons identifies a currentlyselected feature, meaning that the feature isenabled, or turned on.To disable, or turn offthe feature, you click the command again toremove the check mark. A bullet mark alsoindicates that an option is enabled.To disablea command with a bullet mark next to it, how-ever, you must select another command(within the menu section, separated by graylines) in its place.Using Menus, Toolbars, and PanesPane List arrowMenu Check mark orselected iconMenu bar Command bar/Toolbar
  39. 39. A dialog box is a window that opens when you choose a menu com-mand followed by an ellipsis (. . .). The ellipsis indicates that you mustsupply more information before the program can carry out the com-mand you selected. Dialog boxes open in other situations as well, suchas when you open a program in the Control Panel. In a dialog box, youchoose various options and provide information for completing thecommand.Chapter 1 Getting Started with Windows Vista 19Choosing DialogBox OptionsChoose Dialog Box OptionsAll dialog boxes contain the same typesof options, including the following:◆ Tabs. Click a tab to display itsoptions. Each tab groups a relatedset of options.◆ Option buttons. Click an optionbutton to select it. You can usuallyselect only one.◆ Up and down arrows. Click the upor down arrow to increase ordecrease the number, or type anumber in the box.◆ Check box. Click the box to turn onor off the option. A checked boxmeans the option is selected; acleared box means it’s not.◆ List box. Click the list arrow todisplay a list of options, and thenclick the option you want.◆ Text box. Click in the box and typethe requested information.◆ Command buttons. Click a buttonto perform a specific action orcommand. A button name followedby an ellipsis (...) opens anotherdialog box. OK executes theoptions and closes the dialog box.Cancel ignores the options andcloses the dialog box. Applyexecutes the options and leavesthe dialog box open.◆ Preview box. Many dialog boxesshow an image that reflects theoptions you select.For Your InformationNavigating a Dialog BoxRather than clicking to move around a dialog box, you can press theTab key to move from one box or button to the next. You can also useShift+Tab to move backward, or Ctrl+Tab and Ctrl+Shift+Tab to movebetween dialog box tabs.OptionbuttonOpens a differentdialog boxTabUp and downarrowsClose buttonTitle bar Check boxText box Command buttons
  40. 40. When you have a question about how to do something in WindowsVista, you can usually find the answer with a few clicks of your mouse.Microsoft Help and Support (New!) is a resource of information, train-ing, and support to help you learn and use Windows Vista. Help andSupport is like a book stored on your computer with additional links tothe Internet, complete with a search feature, and a table of contents tomake finding information easier. If you have an Internet connection, youcan get online help from a support professional at Microsoft or fromother users in Windows communities (an electronic forum where peo-ple share information), or you can invite a friend to chat with you, viewyour screen, and work on your computer to provide remotesupport.20Using WindowsHelp and SupportUse Help and SupportClick the Start button, and thenclick Help and Support.Click an icon with the type ofhelp you want to use:◆ Windows Basics.◆ Table of Contents.◆ Security and Maintenance.◆ Troubleshooting.◆ Windows Online Help.◆ What’s New.Click the item of interest.Read the information.If you can’t find the informationyou need, click the Search Helpbox, type a word or phrase, andthen press Enter.If you need additional help, clicka link under Ask someone orInformation from Microsoft toaccess resources on the Internet.◆ Windows Remote Assistance.Click the link, and then followthe wizard instructions.Click the Close button.7654321526734Click to go backWINV-7.2.1, WINV-7.2.2WINV-7.8.4
  41. 41. Chapter 1 Getting Started with Windows Vista 21Use Dialog Box or Window HelpIn a dialog box or window, clickthe Help button (? icon) or aHelp link.◆ In a dialog box, click the itemyou want information about.Read the Help information.Click the Close button.Use Program HelpClick the program’s Help menu,and then click the Helpcommand to open the Helpprogram.Click the main topic of interest.Click a subtopic, if necessary.Read the Help information.If you can’t find the informationyou need, click the Search box,and get Help information usingkeywords.Click the Close button.5432132111542
  42. 42. Many users are able to share the same computer. Their individualWindows identities allow them to keep their files completely privateand to customize the operating system with their own preferences.Windows manages these separate identities, or accounts, by givingeach user a unique user name and password. When a user selects anaccount and types a password (if necessary), Windows starts with thatuser’s configuration settings and network permissions. When you wantto change users, you can log off, (which closes all running programs,saves your settings, and signs you off the computer) or switch users,which quickly switches between users without having to closeprograms and saves your current settings.22Switching UsersSwitch Users QuicklyClick the Start button, and thenpoint to the arrow next to theLock button.Click Switch User to changeusers without saving currentsettings.A Welcome screen appears,displaying user accounts.Click your name.If a box for a password appears,type your password.Click the Arrow button or pressEnter to log on to Windows Vista.54321Did You Know?You can change user account optionsin the Control Panel. Click the Startbutton, click Control Panel, double-click the User Accounts icon in Classicview, and then select the options youwant.See AlsoSee “Adding and Deleting UserAccounts” on page 312 for informationon switching users.1 2Start button
  43. 43. Chapter 1 Getting Started with Windows Vista 23Log Off and Log On YourComputerClick the Start button, and thenpoint to the arrow next to theLock button.Click Log Off to close all yourprograms, save your settings,and sign off the computer.A Welcome screen appears,displaying user accounts.Click your name.If a box for a password appears,type your password.Click the Arrow button or pressEnter to log on to Windows Vista.Log Off and Log On a NetworkComputerClick the Start button, and thenpoint to the arrow next to theLock button.Click Log Off to close all yourprograms, save your settings,and sign off the computer.Press and then release the Ctrl,Alt, and Delete keys at the sametime.Click the Switch User button,and then click your name orOther User.Type your user name. Forexample: domain nameuser nameor computer nameuser nameType your assigned password.Click the Arrow button or pressEnter to log on to Windows Vista.7654321543211 21 2
  44. 44. When you finish working on your computer, you need to make sure toturn off, or shut down, your computer properly. This involves severalsteps: saving and closing all open files, closing all open windows, exit-ing all running programs, shutting down Windows itself, and finally,turning off the computer. However, if you shut down your computerbefore or while installing Windows updates (download must be com-plete), Windows will automatically complete the install before shuttingdown, so you don’t have to wait around. Shutting down your computermakes sure Windows and all its related programs are properly closed;this avoids potential problems starting and working with Windows inthe future. If you turn off the computer by pushing the power switchwhile Windows or other programs are running, you could loseimportant data.24Shutting Down YourComputerShut Down Your ComputerClick the Start button, and thenpoint to the arrow next to theLock button.Click the option you want:◆ Restart. Exits Windows Vistaand restarts the computer.◆ Sleep. Switches the computerto low-power mode andmaintains your session.◆ Hibernate. Saves your session,exits Windows, and thenrestores your session the nexttime you start Windows.◆ Shut Down. Exits WindowsVista and prepares thecomputer to be turned off.IMPORTANT Options varydepending on Windows settings.21Shut Down OptionsOption When to use itRestart When you want to restart the computer and beginworking with Windows againSleep When you want to stop working for a few moments andconserve power (ideal for mobile computers); availablewhen a power scheme is selected in Power OptionsHibernate When you want to stop working for a while and safely turnoff power; restores your session to work again later;available when a power scheme is selected in Power OptionsShut Down When you finish working with Windows and you wantto shut off your computerSee AlsoSee “Updating Windows” on page 440for information on automaticallyupdating Windows.1 2WINV2.1.2,WINV-2.1.3
  45. 45. Working with WindowsProgramsIntroductionNow that you know how to work with the graphical elementsthat make Windows Vista work, you’re ready to work withprograms. A program is software you use to accomplish aspecific task, such as word processing or managing files onyour computer.This chapter shows you how to access yourWindows programs (and to customize this access). It alsoshows you how to create and edit files in your programs,share information between programs, and what to do when aprogram is not responding.Windows comes with several small programs, calledAccessories, that are extremely useful for completing basictasks, such as creating a written document or performingbasic calculations. Windows Vista also provides a number ofways for you to resolve some common problems. For exam-ple, you can use older programs (designed to run on previ-ous versions of Windows) on your Windows Vista computerby changing specific settings using the Accessories menu.You can run commands from a text-based interface (called acommand line), and Windows provides an interface for quit-ting a program that has stopped responding without turningoff your computer and losing information in other programs.Other special programs in Windows Vista are games.You canplay games on your computer, or with other people over theinternet.22What You’ll DoStart and Exit a ProgramChange the Way a Program StartsUse Windows AccessoriesCreate a DocumentEdit and Format TextSet Paragraph Tab and IndentsPreview and Print a DocumentSave and Close a DocumentShare Information Among ProgramsInsert and Edit InformationLink and Update InformationInsert Special CharactersCalculate NumbersRun CommandsPlay GamesPlay Internet GamesRun Older ProgramsQuit a Program Not Responding25
  46. 46. The most common way to start a Windows program is to use the Startmenu, which provides easy access to programs installed on yourcomputer. Clicking the Start button on the taskbar displays the Startmenu, which lists common and recently used programs and the AllPrograms submenu. The All Programs submenu is the master list ofevery program on your computer. If you start a program, such as youre-mail program, every time you start Windows, you can save some timeby adding the program to the Startup folder. When you’re done workingwith a program, you should exit, or close it, to conserve yourcomputer’s resources.26Starting and Exitinga ProgramStart a Program from theStart MenuWindows Vista provides several waysto start a program:◆ Click the Start button, and thenclick a program.◆ Click the Start button, point to AllPrograms, click a program group ifnecessary, and then click aprogram.◆ Click the Start button, clickComputer or Documents, navigateto the folder with the program orfile associated with the programyou want, and then double-clickthe icon.◆ Click the Start button, point to AllPrograms, click Accessories, clickRun, type the full path and filename of the program, and thenclick OK.DocumentsAll ProgramsStart button
  47. 47. Chapter 2 Working with Windows Programs 27Exit a ProgramWindows Vista provides several waysto exit a program:◆ Click the File menu, and then clickExit.◆ Click the Close button on theprogram’s title bar.◆ Double-click the Control-menu onthe program’s title bar.◆ Right-click the program’s taskbarbutton, and then click Close.Did You Know?You can display the Programs list in asingle column. Right-click the Startbutton, click Properties, clickCustomize, click the Advanced tab,select the Scroll Programs check box,and then click OK twice. Point to theblack triangle arrows at the top andbottom to scroll through the list.See AlsoSee “Using Windows Accessories” onpage 29 for information on usingWindows built-in programs.Taskbar buttonClose buttonControl menu
  48. 48. If you start a program, such as your e-mail program, every time youstart Windows, you can save some time by adding the program to theStartup folder. The contents of the Startup folder appear on the Startupsubmenu on the All Programs menu. Every time you start Windows, theprograms in the Startup folder automatically start. Sometimes a pro-gram installs a program to the Startup folder. If you don’t want the pro-gram automatically starting with Windows, you can remove it from theStartup folder.28Changing the Way aProgram StartsAdd a Program to theStartup SubmenuClick the Start button, and thenlocate the program you want toadd to the Startup submenu.Hold down the Ctrl key, and thendrag the program on top of theStartup item on the All Programssubmenu.Using the Ctrl key copies theprogram to the Startup submenu.When the Startup submenu opens,drag the program onto thesubmenu, and then release themouse button and the Ctrl key.The next time Windows Vistastarts, the program will start.Remove a Program from theStartup SubmenuClick the Start button, point to AllPrograms, and then click Startup.Right-click the program you wantto remove on the Startupsubmenu.Click Delete, and then click Yes toconfirm the deletion.Windows deletes the programfrom the Startup submenu, notfrom your computer.321321321321
  49. 49. Chapter 2 Working with Windows Programs 29Windows comes with several accessories,built-in programs that are extremely usefulfor completing every day tasks.One of the most useful features Windowsoffers is the ability to use data created in onefile in another file, even if the two files werecreated in different Windows programs.Towork with more than one program or file at atime, you simply need to open them on yourdesktop. A program button on the taskbarrepresents any window that is open on thedesktop. When you want to switch from oneopen window to another, click the programbutton on the taskbar. If you tile, or arrangeopen windows on the desktop so that theyare visible, you can switch among them sim-ply by clicking in the window in which youwant to work.Using Windows AccessoriesFrequently Used Windows AccessoriesProgram DescriptionCalculator Performs arithmetic calculationsInternet Explorer Displays Web (HTML) pagesNotepad Creates, edits, and displays text only documentsPaint Creates and edits bitmap picturesSound Recorder Creates and plays digital sound filesWindows Calendar (New!) Manages appointments and tasks using personal calendarsWindows Contacts (New!) Stores names, addresses, and other contact informationWindows Defender (New!) Helps protect your computer from spyware and other harmful intrudersWindows DVD Maker (New!) Burns pictures and videos to DVDsWindows Fax and Scan (New!) Sends and receives faxes or scanned pictures and documentsWindows Live Messenger Sends and receives instant messages to online contacts; you need todownload the programWindows Mail (New!) Provides e-mail, newsgroup, and directory servicesWindows Media Center (New!) Provides entertainment options for digital and on-demand mediaWindows Media Player Plays sound, music, and videoWindows Meeting Space (New!) Provides an online place to share files, programs, or your desktopWindows Movie Maker Creates movies using audio and video filesWindows Photo Gallery (New!) Views, edits, organizes, and shares photos and videosWordPad Creates, edits, and displays text, Rich Text Format, and Worddocuments
  50. 50. A document is a file you create using a word processing program, suchas a letter, memo, or resume. When you start WordPad, a blankdocument appears in the work area, known as the document window.You can enter information to create a new document and save theresult in a file, or you can open an existing file and save the documentwith changes. As you type, text moves, or wraps, to a new line whenthe previous one is full.30Creating aDocumentCreate a DocumentClick the Start button, point to AllPrograms, click Accessories, andthen click WordPad.If WordPad is already open, clickthe New button on the toolbar,click Rich Text Document, andthen click OK.Type your text.Press Enter when you want tostart a new paragraph.Change the Page SetupClick the File menu, and then clickPage Setup.Specify the paper size and source.Specify the page orientation,either portrait or landscape.Specify the page margins.Click OK.5432132121 33245
  51. 51. Chapter 2 Working with Windows Programs 31Open an Existing Documentfrom Within a ProgramClick the Open button on thetoolbar.Click the Files name list arrow, andthen click the file type you want toopen.Click an icon on the FavoritesLinks to open a frequently usedfolder.If desired, click the Look in listarrow, and then click the drive orfolder from where you want toopen the file.Double-click the folder from whichyou want to open the file.Click the document you want toopen.Click Open.Open a Recent Document fromthe Start MenuClick the Start button.Point to Recent Documents.Click the recently openeddocument you want to re-open.3217654321Did You Know?You can remove all recently useddocuments from the Recent Itemssubmenu. Right-click the Start button,click Properties, click the Start Menutab, clear the privacy related checkboxes, and then click OK.43236712
  52. 52. One of the advantages of using a word processing program is that youcan edit a document or change the contents without re-creating it. Inthe WordPad work area, the mouse pointer changes to the I-beampointer, which you can use to reposition the insertion point (called navi-gating) and insert, delete, or select text. Before you can edit text, youneed to highlight, or select, the text you want to modify. Then you candelete, replace, move (cut), or copy text within one document orbetween documents even if they’re different programs. When you cutor copy an item, it’s placed on the Clipboard, which stores only a singlepiece of information at a time. You can also move or copy selected textwithout storing it on the Clipboard by using drag-and-drop editing.32Editing TextSelect and Edit TextMove the I-beam pointer to theleft or right of the text you wantto select.Drag the pointer to highlightthe text.TIMESAVER Double-click aword to select it; triple-click aparagraph to select it.Perform one of the followingediting commands:◆ To replace text, type your text.◆ To delete text, press theBackspace key or theDelete key.Insert and Delete TextClick in the document to place theinsertion point where you want tomake the change.◆ To insert text, type your text.◆ To delete text, press theBackspace key or theDelete key.132121I-beampointer
  53. 53. Chapter 2 Working with Windows Programs 33Move or Copy TextSelect the text you want to moveor copy.Click the Cut button or Copy buttonon the toolbar.Click where you want to insert thetext.Click the Paste button on thetoolbar.Move or Copy Text Using Dragand DropSelect the text you want to moveor copy.Point to the selected text, and thenclick and hold the mouse button.If you want to copy the text to anew location, also press and holdthe Ctrl key. A plus sign (+)appears in the pointer box,indicating that you are dragging acopy of the selected text.Drag the selected text to the newlocation, and then release themouse button (and the Ctrl key, ifnecessary).Click anywhere in the document todeselect the text.43214321424131
  54. 54. You can change the format or the appearance of text and graphics in adocument so that the document is easier to read or more attractive. Aquick and powerful way to add emphasis to parts of a document is toformat text using bold, italics, underline, or color. For special emphasis,you can combine formats, such as bold and italics. In addition, you canchange the font style and size. A font is a set of characters with thesame typeface or design that you can increase or decrease in size,such as Arial or Times New Roman.34Formatting TextFormat TextSelect the text or click in theparagraph you want to format.Use any of the formatting tools tostyle text:◆ Font list arrow◆ Font Size list arrow◆ Font Script list arrow; alanguage type◆ Bold button◆ Italic button◆ Underline button◆ Color buttonUse any of the formatting tools toadjust text spacing:◆ Alignment buttons◆ Bullet button321Font Size BoldUnderline Align LeftAlign RightFont ScriptItalicColorCenterBulletsDid You Know?Font size is measured in points. Onepoint is 1/72 of an inch high.12Font
  55. 55. Tabs set text or numerical data alignment in relation to the edges of adocument. A tab stop is a predefined stopping point along thedocument’s typing line. Default tab stops are set every half-inch on theruler, but you can set multiple tabs per paragraph at any location. Eachparagraph in a document contains its own set of tab stops. The defaulttab stops do not appear on the ruler, but the manual tab stops you setdo appear. Once you place a tab stop, you can drag the tab stop toposition it where you want. If you want to add or adjust tab stops inmultiple paragraphs, simply select the paragraphs first.Chapter 2 Working with Windows Programs 35Setting ParagraphTabsCreate and Clear a Tab StopSelect the text or click in theparagraph you want to format.Click the ruler where you want toset the tab stop.To move a tab, drag the tab stop toposition it where you want.To clear a tab stop, drag it off theruler.4321For Your InformationChanging the Word Wrap DisplayAs you type a complete line of text, it wraps to the next line. Dependingon your preference, you can change the Document window to displaytext wrapped to the window or ruler. To change word wrap options,click the View menu, click Options, click the tab with your text format,click the word wrap option you want, and then click OK. In the Optionsdialog box, you can set different word wrap options for each of the textformats in which you can save documents, such as Text, Rich Text,Word, and Write. The wrapping options affect only how text appears onyour screen. When printed, the document uses the margin settingsspecified in Page Setup.See AlsoSee “Setting Paragraph Indents” onpage 36 for information on changingthe text alignment.2 1
  56. 56. 36When you indent a paragraph, you move its edge in from the left orright margin. You can indent the entire left or right edge of a paragraphor just the first line. The markers on the ruler control the indentation ofthe current paragraph. The left side of the ruler has three markers. Thetop triangle, called the first-line indent marker, controls where the firstline of the paragraph begins. The bottom triangle, called the hangingindent marker, controls where the remaining lines of the paragraphbegin. The small square under the bottom triangle, called the left indentmarker, allows you to move the first-line Indent marker and the leftindent marker simultaneously. When you move the left indent marker,the distance between the hanging indent and the first-line indentremains the same. The triangle on the right side of the ruler, called theright indent marker, controls where the right edge of the paragraphends.Setting ParagraphIndentsChange Paragraph IndentsSelect the text or click in the paragraphyou want to format.◆ To change the left indent of thefirst line, drag the First-Line Indentmarker.◆ To change the indent of thesecond and subsequent lines, dragthe Hanging Indent marker.◆ To change the left indent for alllines, drag the Left Indent marker.◆ To change the right indent for alllines, drag the Right Indent marker.As you drag a marker, the dottedguideline helps you position the indentaccurately.Hanging indent markerRight indent markerFirst-line indent markerLeft indent marker
  57. 57. Chapter 2 Working with Windows Programs 37Before printing, you should verify that the page looks the way you want.You save time, money, and paper by avoiding duplicate printing. PrintPreview shows you the exact placement of your text on each printedpage. Printing a paper copy is a common way to review and share adocument. You can use the Print button on the toolbar to print a copy ofyour document using the current settings, or you can open the Printdialog box and specify the print options you want.Previewing andPrinting a DocumentPreview a DocumentClick the Print Preview button onthe toolbar.Use the toolbar buttons to previewthe document:◆ To change the view size, clickZoom In or Zoom Out.◆ To view other pages, click NextPage or Prev Page.◆ To view two pages at a time,click Two Pages.◆ To print the document, clickPrint.When you’re done, click Close.Print All or Part of a DocumentClick the File menu, and then clickPrint.Click a printer.Specify the range of pages youwant to print.Specify the number of copies youwant to print.Click Print.54321321323425
  58. 58. Saving your files frequently ensures that you don’t lose work during anunexpected power loss. The first time you save, specify a file name andfolder in the Save As dialog box. The next time you save, the programsaves the file with the same name in the same folder. If you want tochange a file’s name or location, you can use the Save As dialog boxagain to create a copy of the original file. To conserve your computer’sresources, close any file you are not working on.38Saving and Closinga DocumentSave a DocumentClick the File menu, and then clickSave As.Click an icon on the FavoritesLinks to open a frequently usedfolder.If desired, click the Save in listarrow, and then click the drive orfolder where you want to save thefile.Double-click the folder in whichyou want to save the file.Type a name for the file, or use thesuggested one.To change the format of a file,click the Save as type list arrow,and then click a file format.Click Save.7654321Did You Know?You can save a file in a new folder.In the Save As dialog box, click theNew Folder button, type the new foldername, click Open, and then click Save.You can close a document. Click theClose button in the program window orclick the File menu, and then clickClose. If necessary, click Yes to saveyour changes.2 65 73New folder button
  59. 59. Chapter 2 Working with Windows Programs 39Windows makes it easy to insert a file or partof a file created in one program into a filecreated in a different program.The ability toshare files and information among differentprograms is called object linking and embed-ding (OLE). With OLE, you can work with adocument in WordPad and at the same timetake advantage of the specialized tools inanother program, such as Paint or MicrosoftExcel. By using OLE, you’ll be able to accessfeatures from other programs, edit dataeasily, update to the latest information, andsave space.Information shared between two pro-grams is an object, which can be a picturefrom a graphics program, a chart from aspreadsheet program, a video clip, text, oralmost anything else you can create on acomputer.The program that creates the objectis called the source program; the programthat creates the file into which you want toinsert the object is called the destinationprogram. Likewise, the file that originally con-tained the object is the source file, and the filewhere you want to insert the object is the des-tination file. Both embedding and linkinginvolve inserting an object into a destinationfile; they differ in where they store theirrespective objects. With embedding, a copy ofthe object becomes part of the destinationfile. If you want to edit the object, you makechanges in the destination file, and the origi-nal file remains intact. With linking, a repre-sentation of the object appears in thedestination file, but the object is stored in thesource file. If you want to edit the linkedobject, you make changes in the source file orits representation in the destination file, andthe other file will reflect the changes the nexttime you open it.Sharing Information Among ProgramsEmbeddedobjectObjectDestination program Source program
  60. 60. Instead of switching back and forth between programs to copy andpaste information, you can insert, or embed, the information.Embedding inserts a copy of one document into another. Once youembed data, you can edit it using the menus and toolbars of the sourceprogram without leaving the program in which it’s embedded (that is,the destination program). For example, you can create a picture in aprogram, such as Paint, or select an existing picture and insert it into aWordPad document. The inserted picture is an object you can resize.40Inserting and EditingInformationEmbed an Existing ObjectClick where you want to embedthe object.Click the Insert menu, and thenclick Object.Click the Create from File option.Click Browse, and then double-click the file with the object youwant to embed.Click OK.Embed a New ObjectClick where you want to embedthe object.Click the Insert menu, and thenclick Object.Click the Create New option.Double-click the type of object youwant to create.Enter information in the newobject using the menus andtoolbars in the source program.Click outside the object to closethe object.6543215432135465
  61. 61. Chapter 2 Working with Windows Programs 41Edit an ObjectOpen the document with theobject you want to edit.Double-click the object.Edit the object using the menusand toolbars in the sourceprogram.Click outside the object to closethe object.Resize an ObjectClick the object to select it.Drag a sizing handle to change thesize of the object.◆ Drag a corner sizing handle tochange height and widthsimultaneously.◆ Drag the top or bottom middlesizing handle to change height.◆ Drag the left or right middlesizing handle to change width.214321Did You Know?You can use Paste Special to embedpart of a file. Select and copy theinformation, click where you want toembed the copied information, clickthe Edit menu, click Paste Special,click the Paste option to embed, selecta format, and then click OK.432Drag a sizing handle
  62. 62. When you want to keep source and destination files in sync with eachother, you can link the source file that created the object with the desti-nation file that displays the object. Linking displays information storedin one document (the source file) into another (the destination file). Youcan edit the linked object from either file, although changes are storedin the source file. Only a representation of the object appears in thedestination file; any changes made to the object are done in the sourcefile, whether you access it by double-clicking the object in thedestination file or by opening it in the source program.42Linking and UpdatingInformationLink an Object BetweenProgramsClick where you want to embedthe object.Click the Insert menu, and thenclick Object.Click the Create from File option.Click Browse, and then double-click the file with the object youwant to link.Select the Link check box.Click OK.654321Did You Know?You can use Paste Special to link partof a file. Select and copy the informa-tion, click where you want to link thecopied information, click the Editmenu, click Paste Special, click thePaste Link option to link, select aformat, and then click OK.3645Linked object
  63. 63. Chapter 2 Working with Windows Programs 43Update a Linked FileOpen the file with the sourceprogram.Edit the file using the sourceprogram’s commands.Click the Save button on thetoolbar.Click the Close button to exit thesource program.Open the linked file with thedestination program.The object automatically updates.Click the Save button on thetoolbar.Click the Close button to exit thedestination program.7654321Did You Know?You can change a link to updatemanually. In the destination program,select the object, click the Edit menu,click Links, click the Manual optionbutton, and then click Close.For Your InformationFinding, Changing, and Breaking a Linked ObjectInstead of opening a linked object from the source file to makechanges, you can open a linked object from the destination file usingthe Open Source button in the Links dialog box. The Open Sourcebutton finds the source file containing the linked object and opensthat file. After making changes, you exit and return to the destinationfile. The Links dialog box keeps track of the source file location. Youcan change the linked source to a different file by using the ChangeSource button. If you want to disregard a link and change it to anembedded object, select the linked object in the destination file, clickEdit on the menu bar, click Object Properties, click the Link tab, clickBreak Link, click Yes in the message box, and then click OK. On theLink tab in the Object Properties dialog box, you can also open orchange the source file, change update options, and update thesource for the selected object.265 47
  64. 64. When you need to insert special characters such as ©, ™, or ® thatdon’t appear on your keyboard, you can use a special accessory pro-gram called Character Map to do the job. Character Map displays allthe characters that are available for each of the fonts on yourcomputer.44Inserting SpecialCharactersInsert a Special CharacterClick the Start button, point to AllPrograms, click Accessories, clickSystem Tools, and then clickCharacter Map.Click the Font list arrow, and thenclick a font.Double-click the character youwant to insert.TIMESAVER Click a characterto see an enlarged view of it.Click Copy to place the characteron the Clipboard.Click the Close button.Click in the document to place theinsertion point.Click the Edit menu, and then clickPaste.TIMESAVER Press Ctrl+V toquickly paste the contents fromthe Clipboard.765432132547Copyright special character 6
  65. 65. If you don’t have a handheld calculator handy, you can use theCalculator program provided by Windows Vista to perform standardcalculations or even more complex ones. Calculator performs basicarithmetic, such as addition and subtraction, as well as functions foundon a scientific calculator, such as logarithms and factorials.Chapter 2 Working with Windows Programs 45Calculating NumbersUse the CalculatorClick the Start button, point to AllPrograms, click Accessories, andthen click Calculator.Click the View menu, and thenclick Standard or Scientific.Enter a number, or click thenumber buttons.Click a function button.Enter another number.When you’ve entered all thenumbers you want, click theequals (=) button.Click the Edit menu, and then clickCopy to copy the result to theClipboard to paste in a document.When you’re done, click the Closebutton.87654321Did You Know?You can use the numeric keypad onyour keyboard with the Calculator.Press the number, +, -, *, /, and Enterkeys to quickly enter numbers and usethe calculator.You can find out the purpose of a key.Right-click the key, and then clickWhat’s this?734826
  66. 66. Besides running Windows Vista programs, you can also entercommands and run programs written in MS-DOS. MS-DOS stands forMicrosoft Disk Operating System. MS-DOS, or DOS, employs a com-mand-line interface through which you must type commands at a com-mand prompt to run different tasks. A character such as a > or $appears at the beginning of a command prompt. Each DOS commandhas a strict set of rules called a command syntax that you must followwhen expressing a command. Many commands allow you to includeswitches and parameters that give you additional control of thecommand.46Running CommandsRun a CommandClick the Start button, point to AllPrograms, click Accessories, andthen click Command Prompt.At the prompt, type a commandincluding any parameters, andthen press Enter.When you’re done, click the Closebutton, or type exit, and then pressEnter.Find a CommandClick the Start button, point to AllPrograms, click Accessories, andthen click Command Prompt.At the prompt, type help, and thenpress Enter.Read the list of commands. Usethe scroll bar or scroll arrows todisplay additional information.When you’re done, click the Closebutton, or type exit, and then pressEnter.43213212343promptWINV-7.4.1,WINV-7.4.2
  67. 67. Chapter 2 Working with Windows Programs 47Get Information Abouta CommandClick the Start button, point to AllPrograms, click Accessories, andthen click Command Prompt.At the prompt, type a commandfollowed by a space and /?, andthen press Enter.Read the information about thecommand. Use the scroll bar orscroll arrows to display additionalinformation.When you’re done, click the Closebutton, or type exit, and then pressEnter.4321Did You Know?You can use a wildcard character tochange more than one file. An asteriskis a wildcard and represents any num-ber of characters. For example, thecommand dir at*.doc matchesatback.doc, ati.doc, and atlm.doc.You can change the appearance of theCommand Prompt window. Right-clickthe Command Prompt window title bar,and then click Properties.You can ping a connection to makesure it works and find out an IPaddress. Ping is a diagnostic networktool that verifies whether an IPaddress is accessible. To test a con-nection, type ping IP address at thecommand prompt, and then pressEnter. To find an IP address, typeipconfig /? or type ipconfig /all, andthen press Enter. To get a new IPaddress, type ipconfig/release, pressEnter, type ipconfig/renew, and thenpress Enter.Common DOS CommandsCommand Purposecd foldername Changes to the specified foldercls Clears the screencopy Copies the specified files or folderdir Lists the contents of the current folderc: (where c is a drive) Switches to the specified driveexit Closes the Command Prompt windowrename Renames the specified file or filesmore filename Displays the contents of a file, one screenof output at a timetype filename.txt Displays the contents of the text file234
  68. 68. If you have some free time, you can play some fun and exciting games.Windows provides several games you can play against thecomputer—Chess Titans (New!), FreeCell, Hearts, InkBall (New!),Mahjong Titans, (New!), Minesweeper, Purble Place (New!), Solitaire,and Spider Solitaire.48Playing GamesPlay a GameClick the Start button, and thenclick Games.Double-click the game you want.Play the game.When you’re done, click the Gamemenu, and then click a commandto start a new game with the sameor different players, or exit thegame.4321See AlsoSee “Playing Internet Games” on page50 for information on playing gamesover the Internet against other players. 243
  69. 69. Chapter 2 Working with Windows Programs 49Did You Know?You can get more information aboutplaying each game in Help. Start thegame, click the Help menu, and thenclick Contents or Help Topics.Playing the GameGame Object is toChess Titans Put your opponents’ king in checkmate. Each playerhas one king. As you capture your opponent’s pieces,strategize a way to capture the opposing king.FreeCell Stack the cards in the cells at the top in descendingorder, starting from any card, alternating the red andblack cards.Hearts Score the lowest number of points, one point for eachheart and 13 points for the Queen of Spades. You playa card to follow suit or a heart or the Queen of Spadeswhen you can’t follow suit.InkBall Use the mouse or tablet pen, draw ink strokes to guidethe balls into holes of the same color and to blockballs from entering holes of a different color.Mahjong Titans Remove all the tiles from the board by findingmatching pairs of free tiles. Mahjong is a form ofsolitaire that is played with tiles instead of cards.Minesweeper Uncover all the squares that don’t contain mines in theshortest amount of time. You use the numbers in theuncovered squares to determine which adjacentsquares contain mines.Purble Place Teach colors, shapes, and pattern recognition.Solitaire Reveal all the cards that are turned face down bystacking them in descending order (alternating the redand black cards) on the lower piles, and stack them inascending order from Ace through King by suit in theupper piles. You use the mouse to drag one card ontop of another.Spider Solitaire Stack the cards by suit in one column in descendingorder.Get Help for each game
  70. 70. Windows XP provided several games you can play against players overthe Internet—Backgammon, Checkers, Hearts, Reversi, and Spades.These and other games are still available on the MSN Games Web site,but you can no longer access them from the Start menu in WindowsVista. When you start an Internet game, the game server finds playersmatched to your skill level and language from around the world. Youcan’t select the players or locations of your opponents, but you cancommunicate with them by using the Chat controls.50Playing InternetGamesPlay an Internet GameOpen your Web browser, and thengo to www.zone.msn.com.Follow the online instructions andgame Help to play the game youwant.21See AlsoSee “Sending and Receiving InstantMessages” on page 218 for informa-tion on playing games over the Internetusing Windows Messenger.1
  71. 71. Some older programs are designed to run on earlier versions ofWindows and don’t work properly on Windows Vista. You can set thecompatibility of Windows Vista to act like an earlier version ofWindows to run an older program. In addition, you can also set displayresolution and color settings, and user privilege levels to provide thebest level of compatibility for the program and the Windows Vista oper-ating system. You set options in the Compatibility tab in the program’sProperties dialog box.Chapter 2 Working with Windows Programs 51Running OlderProgramsSet Compatibility for anOlder ProgramClick the Start button, and thenlocate the older program.Right-click the program you wantto run, and then click Properties.Click the Compatibility tab.Select the Run this program incompatibility mode for check box.Click the list arrow, and then clickthe version of Windows in whichthe program was designed.Select the check boxes forapplying the appropriate settingsto the display, based on theprogram’s documentation.Click OK.7654321Did You Know?You can test your program using theProgram Compatibility Wizard. Clickthe Start button, click Help andSupport, click the Get your programsto work on this version of Windowslink, read the Help topic, and thenfollow the instructions to start theProgram Compatibility Wizard.73465WINV-3.1.5
  72. 72. If a program stops responding while you work or freezes up, Windowsprovides you with the option to end the task (New!). When you end atask, you’ll probably lose any unsaved work in the problem program. Ifthe problem persists, you might need to reinstall the program or con-tact product support to fix the problem. Pressing Ctrl+Alt+Delete orclicking the Close button closes the non responsive program and opensthe Task Manager, where you can stop the program. You can also usethe Task Manager to view system performance and log off users.52Quitting a ProgramNot RespondingEnd a Task Not RespondingRight-click the taskbar, and thenclick Task Manager.If Windows doesn’t respond whenyou right-click, pressCtrl+Alt+Delete, and then clickTask Manager.Click the Applications tab.Select the program notresponding.Click End Task. If you’re asked towait, click End Now.End a Program Not RespondingIf a program is not responding,click the Close button on theprogram’s title bar. Click severaltimes, if necessary.If you see a dialog box telling youthe program is not responding,click End Now.When a message appears, clickSend Information to sendinformation about the error overthe Internet to Microsoft, or clickCancel to continue.32143213423WINV-7.5.1

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