A Conservation Approach to Document Management


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Saving your bottom line and helping the environment are not mutually exclusive goals

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A Conservation Approach to Document Management

  1. 1. Document Management: A Conservation Approach
  2. 2. <ul><li>The facts are….…… </li></ul><ul><li>The average office worker in the US will print over 16,000 sheets of paper this year, with staggering effects on both the corporate bottom line and the environment </li></ul>
  3. 3. <ul><li>Paper printing is increasing by 10% a year and </li></ul><ul><li>is expected to double over the next 10 years </li></ul>
  4. 4. <ul><li>In the U.S., 97 billion emails are printed each year - the average lifespan: 45 minutes </li></ul>
  5. 5. <ul><li>1 out of every 6 </li></ul><ul><li>printed documents </li></ul><ul><li>is left on the MFP or </li></ul><ul><li>printer: </li></ul><ul><li>thrown out, </li></ul><ul><li>never read. </li></ul>
  6. 6. <ul><li>The financial impact of wasteful paper </li></ul><ul><li>consumption is often overlooked </li></ul>
  7. 7. <ul><li>6 – 8% of a corporation’s annual revenue is spent on office printing </li></ul>
  8. 8. <ul><ul><li>A company with 500 employees prints an average of 25,000 pages per day and spends $420,000 per year </li></ul></ul>
  9. 9. <ul><li>What about the environmental effects of </li></ul><ul><li>out-of-control paper consumption? </li></ul>
  10. 10. <ul><li>One tree = 8,333 sheets of paper </li></ul><ul><li>17.8 million trees are required to produce enough office paper in the U.S. for 1 year </li></ul>
  11. 11. <ul><li>Trees are not the only resource wasted by </li></ul><ul><li>out-of-control paper consumption </li></ul>
  12. 12. 13 ounces of clean water are used in making a single sheet of paper for office printing
  13. 13. <ul><li>In a company of 500 employees that means 500,000 gallons of water per year to support its usage of paper </li></ul>
  14. 14. <ul><li>Additional environmental impact: </li></ul><ul><li>Pollution generated by the paper manufacturing process </li></ul><ul><li>Energy required to cut and transport trees, and process them into paper </li></ul><ul><li>Carbon footprint </li></ul>
  15. 15. <ul><li>The impact of wasteful paper consumption </li></ul><ul><li>is often overlooked… </li></ul>
  16. 16. <ul><li>Or ignored… </li></ul>
  17. 17. <ul><li>Or buried in the idea that recycling is the </li></ul><ul><li>end-all solution for excessive office paper </li></ul><ul><li>consumption </li></ul>
  18. 18. <ul><li>Or buried in the idea that recycling is the </li></ul><ul><li>end-all solution for excessive office paper </li></ul><ul><li>consumption </li></ul>I got it covered, boss!
  19. 19. <ul><li>Unfortunately, recycling addresses only a portion of printed paper usage and consumes other resources in the process: </li></ul><ul><li>Water </li></ul><ul><li>Energy </li></ul><ul><li>Fuel </li></ul><ul><li>Manpower </li></ul>
  20. 20. <ul><li>There are solutions that can help to balance a Green Initiative and your bottom line </li></ul>
  21. 21. <ul><li>Tracking and managing document-related </li></ul><ul><li>expenses can significantly lower usage </li></ul><ul><li>and improve your bottom line </li></ul>What can an organization do?
  22. 22. <ul><li>Develop a document management and output </li></ul><ul><li>strategy aligned with environmental goals </li></ul><ul><li>Middleware applications </li></ul><ul><ul><li>Improve document workflow and efficiency </li></ul></ul><ul><ul><li>Reduce printed documents </li></ul></ul><ul><li>Track prints and cost by device </li></ul>
  23. 23. <ul><li>Set realistic yearly goals for print reduction: 15-20% yearly reduction </li></ul><ul><li>Implement an employee awareness program </li></ul><ul><li>Look beyond recycling as a solution </li></ul>
  24. 24. What can an individual do? <ul><li>Understand the impact of paper consumption </li></ul><ul><li>Change your attitude about paper usage: “ Less is Best” </li></ul><ul><li>If you need to print email, cut and paste to one piece of paper </li></ul><ul><li>Use the duplexing feature to reduce paper usage </li></ul>
  25. 25. <ul><li>Use a mailbox feature on the multifunctional device to save the original and only print what you need </li></ul><ul><li>Be aware of what device you have printed to and claim your print job </li></ul><ul><li>Be careful not to pick up someone else’s print job </li></ul>
  26. 26. Don’t Produce the Document
  27. 27. <ul><li>Manage the Document </li></ul>
  28. 28. <ul><li>Manage the Document </li></ul><ul><li>NO printing without thinking! </li></ul>
  29. 29. <ul><li>Thank you for your help </li></ul>