[1]                                  PROPOSAL               POINT OF SALE INFORMATION OF A DEPARTMENTAL STORE   Presented ...
[2]                                                            TABLE OF CONTENTS        INTRODUCTION ........................
[3]                                            INTRODUCTIONINTRODUCTION OF PROJECTThe Maximillions are assigned to develop...
[4]                             INTRODUCTION OF PGSS’S STRUCTUREThe PGSS has a flat structure which means it has less mana...
[5]                               DETAILS OF EXISTING SYSTEMThe existing system of PGSS comprises of the manual working on...
[6]                             DRAWBACKS OF EXISTING SYSTEMThe drawbacks of the system are as follows: Too much time con...
[7]                                       PROPOSED SYSTEMThe proposed system is an MS-Access database system. It is widely...
[8]                                         SCHEDULEACTIVITY                                  SUBMISSION DATEProposal subm...
[9]                     HAMMAD AHMADHAMMAD AHMAD                        Page 9
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proposal on point of sale information system of a super store

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proposal on point of sale information system of a super store

  1. 1. [1] PROPOSAL POINT OF SALE INFORMATION OF A DEPARTMENTAL STORE Presented by: Hammad Ahmad (PGD-IT)HAMMAD AHMAD Page 1
  2. 2. [2] TABLE OF CONTENTS INTRODUCTION .................................................................................................................................................... 3 INTRODUCTION OF PROJECT .................................................................................................................................. 3 INTRODUCTION OF PGSS ................................................................................................................................... 3 INTRODUCTION OF PGSS’S STRUCTURE....................................................................................................... 4 DETAILS OF EXISTING SYSTEM ....................................................................................................................... 5 DRAWBACKS OF EXISTING SYSTEM .............................................................................................................. 6 PROPOSED SYSTEM ............................................................................................................................................. 7 MAIN FEATURES OF PROPOSED SYSTEM .................................................................................................... 7 SCHEDULE ............................................................................................................................................................... 8 TOOLS....................................................................................................................................................................... 8 HARDWARE & SOFTWARE REQUIREMENTS .............................................................................................. 8 HARDWARE................................................................................................................................................................ 8 SOFTWARE ............................................................................................................................................................. 8HAMMAD AHMAD Page 2
  3. 3. [3] INTRODUCTIONINTRODUCTION OF PROJECTThe Maximillions are assigned to develop a database system of The Prestigious Group of Super Stores (PGSS).The project is all about to shed the work load of operating core. The name of project is “Point of saleinformation system”.Point of sale software gives business owners a convenient way of checking out customers and of recordingsales. It can keep a record of the store inventory, updating it when an order is processed. It can also print outreceipts; carry out credit card processing, track customers, etc. Point of sale software eases the flow at checkoutterminals, while recording all the information that can help you make better business decisions.The point of sale software is widely used now days in departmental stores. The reason behind this is itsincreasingly availed benefits. It requires one time investment and the forthcoming cost benefits are amazing.This project requires a little time for its making and it’s easy to install.The Maximillions are pleased to make this software for “The Prestigious Group of Super Store”. It’s a wellreputed super store in the area and needs a competent point of sale software to increase its goodwill.Details of project are as follows: Time required = 2 weeks Skilled man power = 4 specialists Cost = Rs 100,000 Payment mode = Cash Trial period = 1 week Software Guarantee = Life timeINTRODUCTION OF PGSSThe PGSS was established in 1990. It’s a profit making organization and registered under Companies Ordinance1984. It has four other branches in important cities of Pakistan. It contributes a lot in the economy of Pakistan.It is considered as one of the highest tax payers of the country. Its service is based on TQM (total qualitymanagement). Its items are highly appreciated among public. It is also running a charity school for orphans freeof cost.PGSS deals in almost all the items of daily life. It deals in luxury items as well. Its products and items have widerange given below: Cosmetics  Vegetables Garments  Foot wear Halal meat  Car & Motorbikes showroom Misc. food items  Children fun house Jewelry  Bridal wearHAMMAD AHMAD Page 3
  4. 4. [4] INTRODUCTION OF PGSS’S STRUCTUREThe PGSS has a flat structure which means it has less managerial levels and more employees. It has a wide spanof control. The organization observes a democratic style of leadership with organic structure. The decisionmaking is a team effort in PGSS. The hierarchy of management levels is given below: Stretegic Apex Owner Middle line Mngr (isb) Mngr (rwp) Mngr (lhr) Mngr (khi) Acntnt Stockist Acntnt Stockist Guard Operating core Acntnt Stockisk Guard Guard Acntnt Stockist Guard Canteen Office boy Peon Support staffThe PGSS also deals in shares in the stock exchange. The board of directors comprises of shareholders and theowner. It is a learning organization and changes its structure and style according to time and trends. The mainfeatures of PGSS’s structure are as follows: Decentralized Avoids overburdening managers Develops skills to juniors Motivate the juniors Greater awareness of local problems Local decision making Greater speed of decision making Performance, measurement and accountabilityHAMMAD AHMAD Page 4
  5. 5. [5] DETAILS OF EXISTING SYSTEMThe existing system of PGSS comprises of the manual working on excel sheets and registers. Due to increasingclientage of the super store it is very difficult to handle the transactions manually. The existing system consistsof selling items in three ways which are as follows:1. Cash basis:The customer will select the items of purchase and go to the counter. The accountant will then count the items,enter their codes and prices in the excel sheets, and then prepare a manual bill on the cash memo.2. Credit basis:The customer will select the items and go to the counter. The accountant will then enter the credit card numberon excel sheets and prepare the bill after counting the items and their prices. He will then give the bill to thecustomer. At the end of the month all bills all collected and sometimes residual balance is carried forward.3. Home delivery:The customers make a call from their home and put an order. The ordered items are entered in the computerand sent to customers. Home delivery is only on cash basis.Base of the system:The system is developed on MS-Excel 2007. The spread sheets are prepared for every item, credit customersand inventory calculation. There is no system of automatic receipts so cash memo is used. This system requiresat least three persons to operate it. Its updating requires proper attention and time.The company is using this system since ten years. The version of the system is updated thrice i.e.MS-Excel 2001 MS-Excel 2003 MS-Excel 2007Seven computers are directly in use in each branch. These computers keep record of daily transactions,customers, items, balances, complaints and receipts etc.The entry of daily transactions consume a lot of time because of the complexity of the system. Due to complexsystem only professionals are hired on contract basis to run it.HAMMAD AHMAD Page 5
  6. 6. [6] DRAWBACKS OF EXISTING SYSTEMThe drawbacks of the system are as follows: Too much time consumes:The entries on excel sheets require time for recording, updating and deletion. It’s not an automatic system so noquery function can be performed on it. The inter-related records are shown as if they are not related. Lack of accuracy:The accuracy of various statistical functions in Excel 2007 range from unacceptably bad to acceptable butsignificantly inferior in comparison to alternative implementations. So it makes difficult to have accuracy innumerical values using excel. Lack of decision making power:Because of the above two drawbacks it is hard to make decisions quickly using excel. In order to look at theprice of a particular product one has to go through the prices of all the products, which means decision is notmade in time. Lots of stationary:The receipts are made on cash memo, it requires a lot of cash memo registers. Due to increasing clientage ofPGSS its takes too much time and papers for a single day. Almost 2000 customers visit each branch every day.So the total customers are 8000 in PGSS. It means that 8000 printed papers are required every day. Goodwill at stack:The slowness of the system is loosing customers. The goodwill of the company is decreasing. The customerswant pace. Requires human resource:In the age of multi-skilling one person is doing so many different things but slowness of this system hasenforced the management to higher more people of a single task. It means it leads to monetary loss as well. Updating is hard:If the prices of various products are changed at once then it is hard to update the prices in less time.HAMMAD AHMAD Page 6
  7. 7. [7] PROPOSED SYSTEMThe proposed system is an MS-Access database system. It is widely used and recommended system in largedepartmental stores. The system is based on latest developments in database around the globe. It coversalmost every aspect of a super store.It is interlinked with the automatic receipt machine. The machine develops the receipts on the basis of datastored in the system. The insertion, deletion and updating anomalies are reduced to the maximum extentthat ensures optimum results. All the branches of PGSS are further interlinked with the 1Link operation. Sothe data can be accessed anywhere anytime.The system also provides the facility of credit card operations.The credit card numbers are fed and the machine is linked with the banks to check the sufficient balancesof the customers.For home delivery, the addresses of the customers are fed in the system. So the customer calls and makesan order either by phone call or e-mail and his required items are sent to the respective address as saved inthe system. MAIN FEATURES OF PROPOSED SYSTEMThe main features of database system for PGSS are as follows: Easy to use:It is quite easy to use. Only two persons are required for each branch to handle the operations. Every thingis fed in the system. The queries are implemented with ease and the desired result is acquired quickly. Accuracy:The anomalies are reduced to the maximum extent. The database is converted to 6nF which is regarded asthe optimum normal form. The results are accurate which increase the efficiency of the work. Life:It is ensured that the software is for lifetime. For this purpose registered tools are used in the making.Furthermore, 4 specialists, having a high reputation in the field, are hired. Anti error & Anti virus:The system contains built in anti virus which is registered and automatically updated with the internet. Itensures that no file is pirated and changed through internet. The system also contains anti error operationswhich ensure the correction of human errors.HAMMAD AHMAD Page 7
  8. 8. [8] SCHEDULEACTIVITY SUBMISSION DATEProposal submission Jan 25th 2012Proposal presentation Jan 28th 2012Project design Feb 4th 2012Project presentation and documentation Feb 20th 2012 TOOLS Visual Studio .Net 2005 SQL Server Express 2005 HTML C SHARP ASP.NET HARDWARE & SOFTWARE REQUIREMENTSHARDWARE Processor 1 GHZ RAM 256 MB HDD 20 GB SVGA MonitorSOFTWARE Microsoft Windows XP Visual Studio .Net 2005 SQL Server Express 2005HAMMAD AHMAD Page 8
  9. 9. [9] HAMMAD AHMADHAMMAD AHMAD Page 9

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