Intro to Contracting with the Colorado Department of Transportation (CDOT)
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Intro to Contracting with the Colorado Department of Transportation (CDOT)

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Are you interested in contracting with the Colorado Department of Transportation (CDOT)? This seminar is an excellent primer for firms just getting started and wanting to learn how to do business......

Are you interested in contracting with the Colorado Department of Transportation (CDOT)? This seminar is an excellent primer for firms just getting started and wanting to learn how to do business with CDOT. You will find out what they buy, how they let contracts for goods and services and where to find contract opportunities. This workshop will include a discussion of CDOT's small business programs and how they can help you become more competitive in bidding and teaming on CDOT projects.

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  • 1. Getting Connected with the Colorado Department of Transportation (CDOT)
  • 2. INTRODUCTION
  • 3. Who is CDOT?• CDOT is responsible for 9,146 miles of Mission highway including 3,447 bridges “To provide the• State government agency with funding best multi-modal transportation from FHWA, FTA, FAA and the state of system for Colorado Colorado that most effectively• Primarily “horizontal” highway and safely construction and maintenance moves people, goods, and• Billion dollar multi-modal business with information.” 3,300 employees• Approximately $400M spent annually on highway construction projects and $115M on design and engineering
  • 4. Who is CDOT?More than roads and bridges…• Aeronautics support for local airports• Grants for rural transit and rail systems• Transportation safety programs• Funding for municipal roadway projects• Co-projects with other transportation agencies (e.g., RTD)• Rail interconnectivity future
  • 5. Organization Structure
  • 6. Transportation Regions
  • 7. DOING BUSINESS WITHCDOT
  • 8. What CDOT BuysThere are 3 primary categories in which CDOT makes purchases• Purchasing professional services, supplies and commodities• Contracting for highway construction projects• Contracting of design and engineering consultant servicesCDOT also purchases other low-cost and special services• General purchases of less than $25,000• Safety grant programs• Emergency maintenance services
  • 9. PROFESSIONAL SERVICESSUPPLIES ANDCOMMODITIES
  • 10. Selling Professional Services, Commodities and Supplies to CDOTGoods and services for operations such as: – Janitorial supplies and services – Office supplies – Heavy tow service – Trailer mounted variable message signs – Professional services• Procurement managed by Colorado State Purchasing Office• Must be registered on Colorado Bid Information Distribution System (BIDS)• $40 annual registration fee
  • 11. State Purchasing of Goods and Services
  • 12. Colorado BIDS Solicitation Listing
  • 13. Colorado BIDS Solicitation Listing
  • 14. Selling Professional Services, Commodities and Supplies to CDOTConstruction and Design Notices: – State government facility and building construction – Professional services > $100,000 – Construction services > $25,000• Office of the State Architect• Notification system separate from BIDS• No registration fee
  • 15. State Office of the Architect Purchasing
  • 16. Construction and Design Notices
  • 17. Types of Solicitations for Goods and Services• Documented Quote• Invitation for Bid (IFB)• Request for Qualifications (RFQ)• Request for Proposal (RFP)• State Commodity & Service Pricing Agreements Each solicitation is different. The specifications, rules and instructions for responding are outlined in the solicitation document.
  • 18. HIGHWAY CONSTRUCTIONCONTRACTS
  • 19. Selling Highway Construction Services to CDOTContracts to construct, improve, repair, and maintainroads, bridges and other transportation facilities • Projects range in size from small preventative maintenance work to multi-year, multi-million dollar highway construction • CDOT terms these vendors “contractors” or “bidders” • CDOT hires only prime contractors and the prime contractor hires all other firms, including subcontractors, material suppliers, truckers, fabricators and manufacturers • Prime contractors must be prequalified by CDOT • Small business path to entry is typically through subcontracting
  • 20. Traditional Solicitations for Highway ConstructionInvitation for Bid (IFB) • Advertised in bid notices and on the CDOT website • Sealed competitive bid opening • Electronic bid preparation using Electronic Bid Software (EBS) called Expedite • Online bid submission using Bid Express (BIDX) System • Award based upon lowest responsive and responsible bid • Bid tabulations posted on CDOT’s website
  • 21. CDOT Construction Bid Listing
  • 22. CDOT Construction Bid Tabulation
  • 23. Basic RequirementsYou must be prepared to work as a contractor for CDOT• Prequalification (CDOT Form 66)• Standard specifications• Standard special provisions• Project special provisions• Bid rules• Special contract requirements – Insurance – Licenses – Bonding – Prevailing wage – Certified payroll
  • 24. Finding Construction Contracting Opportunities• Advertisements (“Ad Notice”) of open solicitations• “Go Sheet” of upcoming projects• Prequalified prime contractor directory• Plan holders listing• Bid tabulations and cost data• BIDX lettings and small business network• Regional CDOT Project Engineers• Regional Civil Rights Managers• Pre-bid conferences and industry events• Teaming and subcontracting
  • 25. DESIGN & ENGINEERINGCONTRACTS
  • 26. Selling Consultant Services to CDOTProfessional consulting services that help construct, improve, repair,and maintain roads, bridges and other transportation facilities• Types of contracted services are diverse and include: – Design – Engineering – Inspection – Surveying – Environmental – Construction Management – Intelligent Transportation Systems – Traffic Studies• CDOT terms these vendors “consultants” for design & engineering projects• Does NOT include professional services from attorneys, accountants, insurance agents, brokers, information technology, etc. These are contracted through the state procurement process.
  • 27. Traditional Solicitations for ConsultantsRequest for Statement of Interest or Invitation forConsultant Services • Advertised in design notices on the CDOT website • Project specific (PS) or Non-project specific (NPS) • Submit of a Statement of Interest (SOI) and Work Plan • Scoring form and a tally of points used to compare vendors • Award based upon most qualified
  • 28. CDOT Consultant Notices
  • 29. Statement of Interest (SOI)
  • 30. Basic RequirementsYou must be prepared to work as a consultant for CDOT• Prequalification (CDOT Form 1058)• Statement of Interest• Contract or subcontract requirements and conditions• Design bulletins and manuals• Special contract requirements – Professional insurance – Auto insurance – P.E. licenses – Audited overhead rates
  • 31. Finding Consulting Contracting Opportunities• Teaming and subcontracting• Prequalified prime consultant directory• Regional CDOT Project Engineers• Industry and association events• Advertised projects and upcoming consultant service needs• Innovative contracting project websites Note: When you see a request for consultant services listed publically, it is probably too late to be in a position to compete for the work. Make sure to establish your teaming role with the prime and/or Project Engineer before the project is released.
  • 32. ALTERNATIVEPROCUREMENT TYPES
  • 33. Alternative Procurement Types• Purchase card – Credit card purchases for less than $25,000 – Requires a merchant account to accept payment• Emergency maintenance services• Safety grant programs• Innovative contracting
  • 34. Innovative Contracting• Most common method is Design-Build• Combination of design (consultant) and build (construction) projects• Advertised in bid notices and on the CDOT website• Request for Letters of Interest• Request for Qualifications• Request for Proposals• Award based upon qualifications or low bid or combination
  • 35. CDOT Innovative Bid Listing
  • 36. CDOT Innovative Bid Listing
  • 37. CDOT CONTRACTINGSUMMARY
  • 38. CDOT Contract Opportunities Colorado State CDOT Contracts Procurement and Market Analysis • Janitorial supplies • Highway maintenance • Traffic control • Office supplies • Project materials • Trucking • Heavy tow service • Site prep and cleanup • Painting and striping • Variable message signs • Professional services • Asphalt paving • Parts and maintenance • Public involvement • Electrical installation • Equipment and machinery • Traffic studies • Masonry • Aggregates • Planning • Geotechnical services • Professional services • Environmental mitigation • Information technology • Construction management • ITS Certain types of opportunities may be listed by the State or CDOT so you need to check both procurement systems
  • 39. SMALL BUSINESSPROGRAMS
  • 40. Disadvantaged Business Enterprise (DBE)Federally-Mandated Program• U.S. DOT program administered by CDOT Center for EO• Federal statute 49 CFR Part 26• Helps disadvantaged businesses compete for transportation contractsQualifications• Small for-profit business concern• 51% owned and controlled by socially and economically disadvantaged individual(s)• Most minority and all women owners presumed to be disadvantaged• SBA business size standard• Maximum 3-year average revenue of $22.41M and• Personal net worth cap of $1.3M
  • 41. Unified Certification Program (UCP)• Application with supporting documentation and site visit• Certification by either CDOT or City and County of Denver• DBE certification recognized and used by other local agencies (e.g., RTD, municipalities, regional airports)• Other agencies may consider different types of businesses for DBE certification beyond highway transportation projects• Listing on Colorado UCP Directory
  • 42. How CDOT Implements the DBE Program• Overall annual FHWA and FTA DBE goals• Project specific goals set as percentage of total project value• DBE percentage is reserved for DBE participation only• Prime contractors must meet goal or show a good faith effort• Monitoring, reporting and compliance
  • 43. Benefits of the DBE Program• Listed publicly in the Colorado UCP DBE Directory• Prime contractors actively seek out DBE firms to meet goals• Provides a competitive advantage for subcontractors to promote small business growth• Support services such as training and technical assistance• Special mailings and notices of contracting and other opportunities
  • 44. Emerging Small Business (ESB)State-Funded Program• Race and gender-neutral emerging small business program• Authorized by Colorado State Legislature• Specific to CDOT only• Does NOT apply to other local agenciesQualifications• Small for-profit business concern• 50% of SBA business size standard for type of work• Maximum 3-year average revenue of $11.205M• Must provide services in a CDOT eligible area of work• May also be a DBE certified firm
  • 45. How CDOT Implements its ESB Program• ESB application and orientation session• Optional incentive-based ESB goal on CDOT projects• ESB target percentage is reserved for ESB participation only• Prime contractors receive incentives to use ESB subcontractors• ESB restricted projects for ESB bidding only• Strong encouragement for prime contractors to utilize ESBs
  • 46. Benefits of the ESB Program• Prime contractors actively seek out ESB firms to meet optional target participation amount• Listed publicly in the CDOT ESB Directory• Limited competition for ESB restricted projects• Special mailings and notices of contracting and other opportunities• Support services such as training and technical assistance
  • 47. Small Business Support ServicesConnect2DOT• Provided by the Colorado Small Business Development Centers• Available to DBE and ESB contractors and consultants statewide• Free business support and technical services• One-on-one consulting• Workshops and training• Access to project plans and bid documents• Reverse trade fairsCDOT Center for Equal Opportunity• One-on-one consulting with CDOT small business specialists• Up to $300 per year in tuition reimbursements• Internal training and small business forums• Free BIDX accounts
  • 48. READY, SET, GO!
  • 49. Keys to Success• Do your homework• Get prequalified• Get certified• Attend CDOT and industry events, forums and meetings Network and team• Identify key contacts• Leverage CDOT and SBDC resources• Bid with knowledge and insight• Be persistent
  • 50. Ready to Connect2DOT?Schedule a free one-on-one consultation today! Denver Small Business Development Center (303) 620-8076 info@denversbdc.org www.denversbdc.org/programs/connect2dot