What makes maps unique?• Haven‟t always been catalogued• Only in 1997 that Canadian map libraries began giving maps to Amicus• With GIS and e-maps, the need to have a systematic method for cataloguing is greaterDifferences• Chief source of information• Access points – various titles, statements of responsibility and geographic areas (MARC field 651)• Mathematical data• Physical Description• Notes area• Series with multiple titles
What is a map• All materials representing whole or part of the Earth or any celestial body• Two or three dimensional• Maps of imaginary places.• Examples: aeronautical, nautical, celestial charts, atlases, globes, block diagrams, sections, aerial photographs with a cartographic purpose, bird‟s eye view maps etcWhat is not a map• Early or manuscript cartographic materials (mostly covered in chapter 4 with one item in physical description)What may be a map• Items falling within scope of other chapters but presenting cartographic info (e.g. playing cards, wall charts)
Chief source of information• Comes from the item itself• If in parts, all parts are treated as item• Can also be container if not on item (cover, envelope, portfolio)In whole or in parts• Maps may be described as a whole or in parts depending on the cataloguing agency. When in doubt do it as a whole
Title and Statement of responsibilityTitle• Comes from chief source. If not from there, make a note• If the title proper or other title doesn‟t include geographic area, include one in square brackets• Add scale when included in titleItems without a collective title• If collective title and individual ones, give collective title as title proper with individual titles in notesStatement of responsibility• As per Chapter 1• May be preceded by „artwork by,‟ „drawn by,‟ „surveyed by,‟ „prepared by‟ etc
Mathematical and material specificdetailsSource of information• Chief source and/or accompanying printed materialOptions for scale1. Scale given as ratio 1:x – note it and precede by „Scale‟ (e.g. Scale 1:250,000)2. Scale given by not representative fraction – put it square brackets (e,g, scale statement reads „1 inch to 4 miles‟ then record „Scale [1:253,400]‟3. None found – give estimate in square brackets (e.g. Scale [ca. 1:63,360]4. Scale given by varies – give range „Scale 1:15,000 – 1:25,000‟5. Other options: • „Scale not given‟ • „Scale varies‟ • „Scales differ‟ • „Not drawn to scale‟
Projection and CoordinatesProjection• What – Type of projection used. The means to represent curve of the earth on flat surface• How – Add if found. Use abbreviations and numerals as per appendix B,CCoordinates• What – Set of coordinates enclosing map• How – For terrestrial maps, give the coordinates in this order: • Western extent (longitude) • Eastern extent (longitude) • Northern extent (latitude) • Southern extent (latitude)• Do it in degrees, minutes and seconds preceded by W, E, N, S with prescribed punctuation (E 92°--E 158°/N 28°--S 16°)
EDITION AREA• As per Chapter 1, no changes except...Statement of responsibility relating to the edition• Give statement of responsibility relating to one or more editions, but not to all editions, of cartographic item as per 3.1 o 3rd ed. / with maps redrawn by N. Manley• Same rule applies for named revision of an edition
PUBLICATION, DISTRIBUTION, ETC.,AREA• Give the date of a map manuscript as instructed in Chapter 4 (4.4B1)
PHYSICAL DESCRIPTION AREA• Give extent of cartographic item (number of physical units or number ofmaps) using arabic numerals and terms such as: atlas, diagram, globe, map,model, etc. o 1 globe, 10 identical maps• If more than one map on one or more sheets, specify number of maps andsheets o 6 maps on 1 sheet o 8 sections on 3 sheets• If maps printed in segments designed to fit together to form a map(s) – givenumber of complete maps, and number of segments and number of sheets o 1 section in 4 segments o 1 map on 4 sheets• If sheets or parts of item are very numerous and exact number cannot bedetermined, give approximate number o ca. 800 maps
• If an item consists of many sheets, each of which is a completemap, treat it as a collection• Give visual and tactile data. Add a concise term to the extent of theitem o 1 map in 4 segments (print, braille and tactile) o specify if thermoform (in parentheses)Other physical details are given in this order:• Describe unusual layout of maps on sheets• Same map, more than 1 language on each side use back to back o 3 maps on 1 sheet : both sides, col. o 2 maps on 1 sheet : back to back, col.• Give production method (other than printing) if significant (blueprint,photocopy, etc.)
• Number of maps in an atlas -- as per Chapter 2• Colour – indicate but disregard coloured matter outside map border• Material – of which the item is made if significant o 1 map : col., silk• Mounting -- If a map or globe is mounted, indicate this o 1 globe : col., wood, on brass standDimensions -- Maps, plans• Give height X width in cm.• Measured within neat line• Irregular shape, or no neat line, or if bleeds off the edge, give greatestdimensions of the map itself• Extremely irregular -- difficult to determine points for measuring heightand width, or when printed without one or more borders, give height widthof the sheet specified as such• Circular -- Give the diameter of a circular map, and specify
Different Sized Sheets• On sheets only two sizes: give both sets of dimensions• On sheets of more than two sizes, give greatest height of any of them Xgreatest width of any of them and or smaller. o 1 map on 2 sheets ; sheets 25 35 cm. and 30 35 cm. o 1 map on 4 sheets ; sheets 30 40 cm. or smaller• If map on sheet(s) and segments, give dimensions of complete map,then dimension of sheets• If difficult determine the points for measuring height and width of acomplete map that is in segments, or if difficult to assemble the map, formeasuring, give only height and width of the sheet(s) specified as such • 1 map on 6 sheets ; sheets 60 X 60 cm. or smaller• Map printed with outer cover within which it is intended to be folded or ifsheet itself contains a panel designed to appear on the outside when sheetis folded, give size of the map, and add sheet size in folded form, precededby a comma • 1 map ; 80 X 57 cm., folded to 21 X 10 cm.
• If map printed on both sides of a sheet at same scale, give thedimensions of the map as a whole, and give the sheet size, separated by acomma and preceded by on. If difficult to measure such a map, give thesheet size alone o 1 map : both sides ; on sheet 45 X 30 cm. (Printed on both sides of sheet)• If the maps in a collection are of two sizes, give both. If they are of morethan two sizes, give greatest height of any of them by greatest width of anyof them and or smaller• Atlases – give dimensions as per Chapter 2• Models – give height X width in cm.• Globes – give diameter specified as such o 1 globe : col., wood, on metal stand ; 12 cm. in diam.
Series AreaWhat is a map series? • group of topographic or thematic maps or charts • each sheet identified by publisher as belonging to the same seriesIt is not an atlas or a map collection • An atlas is a monograph and typically in book format. In addition to presenting geographic features and political boundaries, many atlases often feature geopolitical, social, religious and economic statistics. • A map collection typically refers to the map “holdings”
Series IndexSERIES 1501SHEET NA 47-4EDITION 2-GSGS
Note Area• Nature and scope of the Item • Notes on nature and scope that does not appear from the rest of the description and unusual or unexpected features Covers Thailand, Malaysia, and border regions of neighbouring countries. Relief shown by contours, shading, gradient tints, and spot heights. Bathymetry shown by contours.• Languages • Give language(s) of captions and text unless apparent from the rest of the description Legend and marginal information in English and/or Thai.• Source of title proper • Make note on source if from other than chief source of information or if considered important – this could include things such as: Title from container Title from separate wrapper
Note Area (cont.)• Variations in title • Notes on titles borne by the item other than the title proper Some sheets title “Joint operations graphic- ground” or “JOG/G”.• Parallel titles and other title information• Statements of responsibility• Edition and history • Notes on the edition being described or to the history of the cartographic item Various editions.• Mathematical and other material specific details • Scale information for maps belongs in Marc field 255 (Cartographic Mathematical Data) • Information that appears in Marc field 50X (Note Fields) is additional information to what appears in 255
Note Area (cont.)• Publication, distribution, etc.• Physical description• Accompanying material• Series • Make notes on series data that cannot be given in series area Standard map series designations: Series 1501 ; Series 1501 s.• Dissertations• Audience• Other formats• Contents
Standard Number andTerms of Availability Area ISBN assigned for most paper maps ISSN for maps that are part of a series
Marc record for map that is part of a series LEADER 00000nem 2200000 4500 007 ajoca 008 930722 19671984dcuabcg aa 1 eng 034 1 a|b250000|dE0973000|fN210000|gN0010000 040 OOU|beng 041 0 engtha 052 8000 099 G 8000 s250 .U5 110 1 United States.|bDefense Mapping Agency. 245 10 Joint operations graphic.|p[Thailand and Malaysia]|h[cartographic material] 255 Scale 1:250,000 ;|Transverse Mercator proj. 260 Washington :|bDefense Mapping Agency ;|aLondon :|bD. of Military Survey;|[Bangkok] :|bRoyal Thai Survey Dept.,|c[1967-1984?] 300 maps : |bcol.;|c46 x 68 cm. 500 Covers Thailand, Malaysia, and border regions of neighbouring countries. 500 Relief shown by contours, shading, gradient tints, and spot heights. Bathymetry shown by contours. 500 Legend and marginal information in English and/or Thai. 500 Various editions. 500 Standard map series designations : Series 1501 ; Series 1501 s. 500 Some sheets title “Joint operations graphic-ground” or “JOG/G”. 651 0 Thailand|xMaps, Topographic. 651 0 Malaysia|xMaps, Topographic. 651 0 Southeast Asia|xMaps, Topographic. 710 Great Britain.|bDirectorate of Military Survey. 710 10 Thailand.|bPhaenthī Thahān. 740 01 JOG/G 740 01 Series 1501. 740 01 Series 1501s. 935 D1139238
Cartographic Material Cataloguing ResourcesLinks:Map Cataloging Manual (from Library of Congress): http://www.itsmarc.com/crs/map0001.htmGeographic Area Codes (field 043): http://www.loc.gov/marc/geoareas/Map Librarians Toolbox, http://www.waml.org/maptools.htmlFrom the Western Association of Map Libraries (WAML).Cataloguing Sheet Maps(http://www.slais.ubc.ca/courses/libr513/05-06-wt1/projects/SheetMapsPresentation.pdf). Books: Cartographic Materials: a manual of interpretation for AACR2. 2nd ed. (edited by Elizabeth U. Mangan.) American Library Association, 2003. (Available also via Cataloger‟s Desktop) Andrew, Paige G. Cataloging Sheet Maps: the basics. Haworth Information Press, 2003. Phillips, Philip Lee and Library of Congress, Notes on the Cataloging, Care, and Classification of Maps, and Atlases Including a list of Publications Compiled in the Division of Maps, 2010. Unger Mangan, Elizabeth, Cartographic Materials: A Manual of Interpretation for Aacr2, 2002 Revision, 2003.