Seasonal Registration Planning: 2013 | Maximize Demosphere

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In this Maximize Demosphere session, we help organizations prepare for their next registration period by offering best practices to help administrators save time and offer the best experience to registrants.

For more information on Demosphere, including our youth sports web-based services, visit our website at http://www.demosphere.com.

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Seasonal Registration Planning: 2013 | Maximize Demosphere

  1. 1. Seasonal Registration Planning: 2013 Sean Rose - Vice President, Marketing November, 2012Thursday, November 15, 12
  2. 2. Session Overview Part 1: Save Time In Advance Part 2: Effective Setup Part 3: Smart Data Usage Part 4: How Demosphere Can Help Join us on Twitter | Like us on FacebookThursday, November 15, 12
  3. 3. Optional Products Online Registration System Parents register children online. Process payments. Run reports. Export data.Thursday, November 15, 12
  4. 4. Your Organization Today When thinking about your organization today... we do things at the last minute. registration is a chore. we don’t take advantage of our data.Thursday, November 15, 12
  5. 5. What Your Org. Can Be In the future... things are planned well in advance. registration is easy and straightforward. data is utilized multiple ways.Thursday, November 15, 12
  6. 6. Demosphere Knows Registration! 900,000+ registrations annually 22+ years of experience. 7 years of experience personally.Thursday, November 15, 12
  7. 7. What does the data say?Thursday, November 15, 12
  8. 8. Set Up Early! Verify Organization Information Are Website & Registration correct? Current address, phone, contact emails Club contacts & BOD Update vendor contactsThursday, November 15, 12
  9. 9. Details - Registration Registration - Guidelines Welcome message Communicate required steps Accepted forms of payment Spell out organization policies/rules Refunds Yes/No?Thursday, November 15, 12
  10. 10. Details - Registration Confirmation Messages Check vs. Credit Card (Installment?) Waiver Statement Code of Conduct Medical Release Photo Use PermissionThursday, November 15, 12
  11. 11. Program Setup Create new season (Link to state?) Re-Use Existing Programs? Setup Fees & Dates - per program Open/Close Dates Max # of Registrants (Wait List?) Late Fees / Services Fees?Thursday, November 15, 12
  12. 12. Collect What’s NeededThursday, November 15, 12
  13. 13. Solicit FeedbackThursday, November 15, 12
  14. 14. Make It Easy Test the system beforehand. Make system easily accessible. Only display what’s applicable. Who will answer questions?Thursday, November 15, 12
  15. 15. Smart Data Usage Is it exportable? Custom Saved Reports.Thursday, November 15, 12
  16. 16. Marketing Based On... School (Compare to Enrollment) Unique Situations? ZIP CodeThursday, November 15, 12
  17. 17. Demographic Info Continue organizational growth Create programs/events for specific membersThursday, November 15, 12
  18. 18. Demosphere Can Help! 22 years of database management experience SSL Encryption / PCI Compliant Reliable backups Privacy PolicyThursday, November 15, 12
  19. 19. Bonuses Recommendations & Best Practices based on 22+ years of experience Best-in-class Support + Learning Tools Positioned on the cutting edge.Thursday, November 15, 12
  20. 20. Investment $250 Setup Fee $2.50 per registrant OR $3.00 per child per year 2.09% + $.50 credit cardThursday, November 15, 12
  21. 21. Wrap Up Questions? support@demosphere.com Subscribe to the Demosphere Blog for... Industry News Product Features Best Practices ... and more!Thursday, November 15, 12
  22. 22. Sean Rose srose@demosphere.comThursday, November 15, 12

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