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Maximize Demosphere XV - Seasonal Registration Planning
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Maximize Demosphere XV - Seasonal Registration Planning

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Maximize Demosphere XV discussed Seasonal Registration Planning.

Maximize Demosphere XV discussed Seasonal Registration Planning.

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  • Make sure your foundation work is done first!!! Execute sponsorships...try within the organization first...have teams refer you new groups as you grow. Keep sponsors happy. Find the sweet spot...what's the site worth? Optimize as you go...it is a consistent effort!

Maximize Demosphere XV - Seasonal Registration Planning Presentation Transcript

  • 1. Maximize Demosphere XV Seasonal Registration Planning Presented by Sean Rose June 23, 2010
  • 2. Before We Start...
    • Product Needed for Today's Session:
    •  
      • Online Registration
  • 3. Session Overview
    • Part 1: Timeline Thoughts
    •  
    • Part 2: Utilization Best Practices
    •  
    • Part 3: Further Ideas
    • Join the Discussion on Twitter! Use #Demosphere and post!
      • Follow us: @ demosphere
      • Follow me: @ seangw83
    • Find us on Facebook too! ( facebook.com/demosphere )
    • The fun continues!
      • Open chat directly following session.
      • Slides emailed & video posted online.
  • 4. Part 1: Timeline
      • Don't be late!
        • Holds true with any organization - don't miss the window.
        • Work backwards 
          • When does registration close?
          • What programs do we have?
          • How many children can we accept in each?
          • Allow extra time as needed.
      • Communication
      • Coach E-Mails
      • Donation Thank You's
      • Reminders
      • Other Messages
  • 5. Part 1: Timeline
      • Prepare Properly
        • Check all links - do they work as expected?
          • Regular, installments, donation only, etc.
        • Have board members test for you.
        • If possible, allow an extra week.
      • Uniforms - How To Handle?
        • Order online as part of registration? 
        • Purchase in person at a local retailer?
        • Ordering earlier = more time to renegotiate sizes
  • 6. Part 1: Timeline
      • Policy Changes
        • If changes come from the board, leave enough time.
          • Price, dates, program & payment options, etc. 
        • Remember, most are volunteers - not primary job.
        • Disorganization shows quickly.
    •  
  • 7. Part 2: Utilization Best Practices
      • Be Comprehensive & Precise
        • Put as much online as possible.
        • Make instructions easy to follow - test with kids.
      • Impose Late Fees Sooner
        • Forecast numbers available sooner.
        • Start building teams earlier.
        • Gain extra revenue from those who wait until last minute.
        • Allows more time to ...
          • Place jersey orders
          • Correct errors
          • Make last minute adjustments
    •  
  • 8. Part 2: Utilization Best Practices
      • Use Your Data
        • Collect school attended during registration.
        • Seasonally, compare signups per school to overall enrollment.
          • Identify schools with growth potential.
          • Discuss why particular school(s) underperforming.
        • Can run similar reports with ZIP codes, but total number may be tougher to calculate.
      • Target Underperforming Areas
        • Packets for School Distribution
        • Local Newspaper Ads
        • Google AdWords
    •  
  • 9. Part 3: Further Ideas
      • Offer Scholarships
        • Fund via team sponsorships & donations.
        • Another value from your organization
          • Community benefit.
      • Boost Volunteerism
        • Volunteer Buyout Program
          • Included with OLR
          • Require parents to either volunteer or donate.
    •  
  • 10. Part 3: Further Ideas
      • Activate User Update Option
        • Communicate team/coach assignment to families
        • Communicate rosters to coaches
        • Notify via Broadcast Email feature
        • Avoid "What team am I on?" emails
      • Donation Only Feature
        • Allow community members to make standalone donations
        • Good for businesses & others without children.
    •  
  • 11. Wrap Up
      • Open Chat just moments away!
    •  
      • Questions? Email [email_address] .
    •  
      • Items discussed today will be ...
        • Emailed to you.
        • Posted on www.demosphere.com & Facebook
  • 12. Thanks for joining us for Maximize Demosphere XV Ideas for our July session? Email [email_address]   Stay tuned to the July 2 edition of ExtraTime... To unmute yourself, press *6