How to Write an Informal Business Email in English

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Improve your English writing for business with this guide to email structure, phrases and grammar for writing informal emails to colleagues or coworkers or people you know quite well. …

Improve your English writing for business with this guide to email structure, phrases and grammar for writing informal emails to colleagues or coworkers or people you know quite well.

Presented by mybusinessenglish.com

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  • 1. How to Write anInformal Business Emailwww.mybusinessenglish.com
  • 2. We write informal emails to people wehave a close/good working relationshipwith.• In-company - close colleagues/coworkers• Other company - established working relationship
  • 3. We write informal emails on routine oreveryday workplace matters.✗Hi MaxHow’re things?BTW I’m quitting!See you (or maybe not).Sally✗
  • 4. Model 1: a RequestSubject: marketing meeting concisesubject line
  • 5. Subject: marketing meetingHi Brian informalgreetingopenpunctuation(no comma)
  • 6. Subject: marketing meetingHi BrianHow was your holiday? small talk
  • 7. Subject: marketing meetingHi BrianHow was your holiday?Just writing to ask if you’re attending the marketingmeeting in the city.ellipsis:subject (I) andauxiliary verb(am) are omitted(left out)purpose statementbeginning with just(also possible is:Just a short email to +V)contractionsyou’re(you are)
  • 8. Subject: marketing meetingHi BrianHow was your holiday?Just writing to ask if you’re attending the marketingmeeting in the city. If you are, could you give me a liftplease?polite request
  • 9. Subject: marketing meetingHi BrianHow was your holiday?Just writing to ask if you’re attending the marketingmeeting in the city. If you are, could you give me a liftplease?Hope to see you later. positive closeellipsisno subject (I)
  • 10. Subject: marketing meetingHi BrianHow was your holiday?Just writing to ask if you’re attending the marketingmeeting in the city. If you are, could you give me a liftplease?Hope to see you later.RegardsLynne informal/neutralsign offopenpunctuationno comma(as in tehgreetingopenpunctuation(no comma)for greeting andsign-off
  • 11. Model 2: the ResponseRe: marketing meetingHi LynneHawaii was absolutely brilliant!informalgreetingopenpunctuation(no comma)small talk
  • 12. Subject: marketing meetingHi LynneNo problem - I’ll pick you up at 2.30?promiseactionwill +V‘spoken’ stylelanguageflexiblepunctuationuse of - dash -contractionsI’ll(I will)
  • 13. Subject: marketing meetingHi LynneNo problem - I’ll pick you up at 2.30?BTW I’ve attached the report you wanted.use of acronyms(one capital letterrepresents one word)BTW = By the way,...referring to attachmentsI’ve attached...(Please find attached... alsocommonly used.)
  • 14. Subject: marketing meetingHi LynneNo problem - I’ll pick you up at 2.30?BTW I’ve attached the report you wanted.See you later.Brianinformal sign-offellipsis:(I’ll) omitted
  • 15. Structure
  • 16. Structure
  • 17. Structure
  • 18. Structure
  • 19. Structure
  • 20. Email Structure•Greeting
  • 21. Summary: 10 Features of InformalBusiness Emails• Informal greetings and sign-offs• Open punctuation for greetings and sign-offs, and the dash used to link ideas.• Small talk• Purpose statement with - Just writing to +V... Just a short email to...• Ellipsis (I) Hope to hear from you later.• Acronyms e.g. BTW = By the way, ...• Language ‘spoken’• Contractions e.g. ...if you’re coming... I’ll pick you up...• Action promised with I’ll +V...• Reference to attachments with I’ve attached... or Please find attached...
  • 22. mybusinessenglish.commybusinessenglish.com