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# Creating a vlookup v1.0 050813

## by Dave Shannon on Aug 07, 2013

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Step by Step guide to creating a VLOOKUP cell, created for a recent job interview.

Step by Step guide to creating a VLOOKUP cell, created for a recent job interview.

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## Creating a vlookup v1.0 050813Presentation Transcript

• CREATING A VLOOKUP (in MS Excel 2010) Dave Shannon - 05/08/13
• CONTENTS  What does a VLOOKUP do?  The components of a VLOOKUP  An example  Summary DSHANNON05/08/13
• WHAT DOES A VLOOKUP DO?  A VLOOKUP takes data from you, looks up another piece of data, and returns it to you  It is usually used to search a large amount of data and return results in a simple visual format  Some examples:  Enter an employee name, receive HR details, sales figures  Enter a site name and receive address details  Enter a part number, receive stock level and price DSHANNON05/08/13
• VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
• VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup]) tells Excel that a formula is coming up = VLOOKUP tells Excel which formula to expect
• VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
• VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])  The data you need to enter – It‟s best to put a cell number in here so you can look up different items/names easily  The cells where you want VLOOKUP to search. These can be in a different sheet or workbook, but both need to be open  A count across to the column that contains the data you want bringing back  Whether you want just that precise number or want anything close. Usually you will want a precise number lookup_value table_array col_index_num [range_lookup]
• VLOOKUP EXAMPLE DSHANNON05/08/13  Using a simple database  Two VLOOKUP‟s will take part number, return Stock level and Price  Cell created for entering Item Code
• VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field
• VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field  Lookup_value appears bolded to assist you
• VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field  Lookup_value appears bolded to assist you  Type “B3”, the cell where you want to enter the part number you want to look up
• VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field  Lookup_value appears bolded to assist you  Type “B3”, the cell where you want to enter the part number you want to look up  Type a comma and the bolded selection changes to table_array
• VLOOKUP EXAMPLE DSHANNON05/08/13  Click the first cell of the table – the cell number appears as part of the formula
• VLOOKUP EXAMPLE DSHANNON05/08/13  Click the first cell of the table – the cell number appears as part of the formula  And drag to select the whole database
• VLOOKUP EXAMPLE DSHANNON05/08/13  Click the first cell of the table – the cell number appears as part of the formula  And drag to select the whole database  Type a comma to move to the next section: col_index_num  This is where we count columns across to the result we want bringing back
• VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears
• VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears  Select “FALSE” so that an exact match will be returned
• VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears  Select “FALSE” so that an exact match will be returned  Close the brackets
• VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears  Select “FALSE” so that an exact match will be returned  Close the brackets and press „Enter‟
• VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears
• VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num entry
• VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num
• VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num  Works for all Item Codes
• VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num  Works for all Item Codes
• VLOOKUP- SUMMARY  Four elements:  A cell to type your data in  A selection to search in  The number of columns over  Exact or near match *Electronic versions of this presentation are available on request DSHANNON05/08/13 lookup_value table_array col_index_num [range_lookup]
• THANK YOU FOR YOUR TIME QUESTIONS? DSHANNON05/08/13