Real-World Data Governance: The Role of Meta-Data in Data Governance

Like this? Share it with your network

Share
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
No Downloads

Views

Total Views
2,959
On Slideshare
2,810
From Embeds
149
Number of Embeds
3

Actions

Shares
Downloads
62
Comments
0
Likes
1

Embeds 149

http://www.dataversity.net 145
http://www.mindtalk.com 2
http://paper.li 2

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Real World Data Governance Webinar 2: The Role of Meta-Data in Data Governance Monthly Webinar Series Hosted by Dataversity Robert S. Seiner – KIK Consulting / TDAN.com February 16, 2012 – 2:00 p.m. EST Robert S. Seiner KIK Consulting & Educational Services, LLC - KIKconsulting.com The Data Administration Newsletter, LLC - TDAN.com 1Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 2. Real-World Data Governance The Role of Meta-Data in Data Governance • Data Governance and Meta-Data share a very important relationship. As we heard in the previous “Real World Data Governance” webinar, meta- data stored in accessible artifacts becomes a valuable byproduct of a successful Data Governance program. But the relationship works the other way as well. The meta-data itself must be governed. • Join Bob Seiner and DATAVERSITY for the second in a series of Data Governance webinars titled “Real World Data Governance” where Bob and a guest practitioner discuss: 1) the role that meta-data plays in a successful data governance program 2) the level of governance required to collect and deliver that meta-data. 2Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 3. Real-World Data Governance The Role of Meta-Data in Data Governance • In this webinar, Bob will share examples of how data governance programs leverage meta-data from artifacts and their information management environments as well as the tactics required to manage and maintain that meta-data. 3Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 4. Real-World Data Governance The Role of Meta-Data in Data Governance • Definitions: – Data Governance – Formalized Behavior Associated with Data Execution and Enforcement of Authority Over the Management of Data and Data-Related Assets / Processes – Data Stewardship – Accountability for Data Formalized Accountability Over the Definition, Production and Use of Data and Data-Related Assets / Processes – Meta-Data – Data About Data Data, Recorded in IT tools, that Improves Business & Technical Understanding of Data and Data-Related Assets / Processes 4Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 4
  • 5. Real-World Data Governance The Role of Meta-Data in Data Governance • Regarding Meta-Data … Let’s Break the Mold • What kind of meta-data are we talking about regarding Data Governance: – Data about who defines, produces and uses data – Data about where data is defined, produced and used through process – Data about how data is defined, produced and used – Data about what the rules are associated with the data – Data about when data can be copied, shared, retained, retired • All of these types of meta-data were collected in the artifacts shared in the last Real-World Data Governance webinar. 5Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 5
  • 6. Real-World Data Governance The Role of Meta-Data in Data Governance • It’s Like “Love and Marriage” – Two-Way Street – Can’t have one without the other • Meta-Data is a By-Product of a Data Governance Program. • Meta-Data Itself has to be Governed. 6Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 6
  • 7. Real-World Data Governance The Role of Meta-Data in Data Governance • What Role does Meta-Data Play in a Data Governance Implementation? – Increases knowledge / understanding of data and data related assets – Increases formality of handling of data and data related assets – Improves quality / effective use of data related assets • What Governance is required to manage that Data Governance Meta-Data? – Meta-Data Stewards are required to Define, Produce and Use meta-data – Meta-Data must have a home, a place to go where people can access – Processes for Governance Meta-Data Definition, Production and Use 7Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 7
  • 8. Real-World Data Governance The Role of Meta-Data in Data Governance IT ASSET MANAGEMENT META-DATA FRAMEWORK There are a lot IT ASSETS Need process of different to manage the DATA GOVERNANCE FRAMEWORK types of System Asset Data Non-System Asset Data meta-data. meta-data. Applications Jobs/Procs Mainframe Hardware Mainframe Software Programs/Scripts Networks Copybooks, ... SYSTEM NON-SYSTEM Printers Telephone DATA GOVERNANCE FRAMEWORK DATA GOVERNANCE FRAMEWORK Database DATA DATA PC Hardware/Software Table Space Table/View Technical Architecture Need people Column Index, … Mission/Vision Best Practices Need discipline Policies to define, Data Model Entity RELATIONSHIPS Standards Procedures to maintain the Attribute/Key Methodology produce, use Domain Valid Value, ... Configuration meta-data. People/Stewards the meta-data. Reporting Tool Report/Query Locations Timing/Dependencies Data/Logic Business Rules Distribution STRUCTURED UNSTRUCTURED Metrics/Measurements DATA DATA Relationships between System Relationships between Non- Infrastruct Data specified above. System Infrastructure Data Example: Database to Table to specified above. Example: Method Column to Procedure to Steward more … Inventory & Audit more … Inventory & Audit DATA GOVERNANCE FRAMEWORK Structured Data Relationships Unstructured Data Resides in … “Data” Resides in … “Artifacts” if at all Resides in … “Artifacts” Databases/Tables/Columns Between Assets & the Data Documents (Non Web-Based) IT Data Management Tools Between System & Non-Sys Data Content (Web-Based) Business Technology Tools Within System & Non-System Data Desktop Tools Spreadsheets/Desktop Tools Between Structured & Unstructured Data Video/Graphics/Video Other Example: Applications (System Asset) to Other Hardware (Non-System Asset), Hardware to Software (Non-System Asset) 8Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 8
  • 9. Real-World Data Governance The Role of Meta-Data in Data Governance • Traditional Meta-Data Categories: – Data Definition Meta-Data • Data Modeling Tools • Database Catalogs • Data Dictionaries • Data Standards • Data Quality Tools • Business Rules, … – Compliance Rules – Classification Rules – Privacy Rules – Security Rules – Handling Rules, … 9Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 9
  • 10. Real-World Data Governance The Role of Meta-Data in Data Governance • Traditional Meta-Data Categories: – Data Production Meta-Data • Data Mappings Spreadsheets • Extract Transformation Load Tools, … – Data Usage Meta-Data • Reporting Tools • Scheduling Tools • Report Catalog Tools • Ad-Hoc Reporting Tools • Ownership (?) / Stewardship • Accountability • Decision Rights or Authority • System of Record, … 10Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 10
  • 11. Real-World Data Governance The Role of Meta-Data in Data Governance • Tribal Knowledge Vs. Formal Knowledge • Identify & Record the People that Have Responsibility for: – Defining the Data/Meta-Data Is Necessary to operate the Business • Are they associated with a specific area of the organization? • Is there ever more than one person who has the responsibility? • How do you know who to contact with questions about: – Origin – Validity – Location – Accessibility, … • Just because you know who to contact, do other people? – Producing the Data/Meta-Data Is Necessary to operate the Business – Using the Data/Meta-Data that is Necessary to operate the Business 11Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 11
  • 12. Real-World Data Governance The Role of Meta-Data in Data Governance • Discussion Questions Regarding Data Governance Artifacts: – What Meta-Data is collected in this Artifact? – How can we use this Meta-Data to benefit the program? – What can’t we do if we don’t have this Meta-Data? – Who is responsible for this Meta-Data? – Where will we store this Meta-Data? – How will People Use / Access this meta-data? – Do we need Governance around the management of this meta-data? • This information is a by-product and the results of the Stewardship aspect of “Non-Invasive Data Governance”™. 12Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 12
  • 13. Real-World Data Governance The Role of Meta-Data in Data Governance KIK Consulting & Educational Services, LLC “Non-Invasive Data Governance”™ Operating Model of Roles & Responsibilities Data Governance Program Team Executive Level EXISTS Data Governance Team Manager Data Steering Committee NEW Responsible for Administering the Program, Senior-most level knowledge of the program. facilitating use of the Data Governance Council, Leverage existing business structure as possible. communicating program components and value to the Organization. If no structure exists, utilize an IT Steering Committee Executive Advisory assistance from other levels. or an executive founded board or council. LEVERAGE IT Subject Resource Experts Strategic Level System/Data Resource Experts Data Governance Council EXISTS IT Staff including Application Data Governance Sponsors Group Development, Data Design, or Group of similar participation. One person, plus Security, and other Data alternate, for each Business Unit represented & IT. Strategic - Resource Management. Consider financial services & human resources. Enterprise Tactical Level T) Data Domain Stewards GP (D Per assigned Subject Areas NEW ts m Data Steward Coordinators r pe a Te Ex One per Business Unit m e ra rc og ou Pr es Tactical Level - Cross Business Unit ce tR an ec Operational Level rn bj ve Su Operational Data Stewards (existing) Go IT EXISTS Es Data Definers, Producers, Users ta c Da ala These people are presently defining, tio Co producing and using data as part of their n m jobs. Recording of the Operational Data /A m un pp Stewards will be an important enabler of ica ro improved communications, coordination va tio lP and cooperation among stewards. n at h Operational Level - Business Unit Specific Copyright © 2009 - Robert S. Seiner - KIK Consulting & Educational Services, LLC - All Rights Reserved 13Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 14. Real-World Data Governance The Role of Meta-Data in Data Governance 14Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 15. Real-World Data Governance The Role of Meta-Data in Data Governance 15Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 16. Real-World Data Governance The Role of Meta-Data in Data Governance 16Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 17. Real-World Data Governance The Role of Meta-Data in Data Governance 17Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 18. Real-World Data Governance The Role of Meta-Data in Data Governance 18Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 19. Real-World Data Governance The Role of Meta-Data in Data Governance • Where Do We Start – Define Data Domains • Customer Data • Product Data • Vendor Data • Material Data • Financial Data • Human Resource Data • Note that this is a sample list that of • Transaction Data what companies use. • Research Data • Beyond this they break the domains into “aspects of customer data”, “aspects of • Shared Data product data”, … very particular to each company. 19Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 19
  • 20. Real-World Data Governance The Role of Meta-Data in Data Governance • Where Do We Start – Define Meta-Data Domains • Data Definition Meta-Data • Data Production Meta-Data • Data Usage Meta-Data • Privacy, Security, Compliance Meta-Data • Business Rule Meta-Data • Hardware Meta-Data • Note that this is a sample list that of • Software Meta-Data what companies use. • Technology Meta-Data • Beyond this they break the domains into “aspects of data definition meta-data”, • Vendor Meta-Data “aspects of data production meta-data”, … very particular to each company. 20Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 20
  • 21. Real-World Data Governance The Role of Meta-Data in Data Governance • Where Do We Start – Define Organization Units • The Organizational Units can be pulled from an organizational chart or they can be determined by Company, Division, Department, Team, … • If the Organizational Units are defined by the Company it is often left to the Company to determine how granular they want to get with their units. • Insert Tools that are used by the Business Areas to house meta-data. 21Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 21
  • 22. Real-World Data Governance The Role of Meta-Data in Data Governance • How Do We Populate the Stakeholder of the CDM? – Naturally! That is the Non-Invasive way! • By the Data / Meta-Data Steward Coordinator • Through project management • Through recall of past projects • Through existing committees & working groups • Through existing tools, glossaries, dictionaries, SharePoint sites, … 22Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 22
  • 23. Real-World Data Governance The Role of Meta-Data in Data Governance • How Do We Populate the Stakeholder of the CDM? – Data / Meta-Data Steward Coordinator • The Data / Meta-Data Steward Coordinator often has the responsibility of identifying the operational meta-data stewards for their business unit by meta-data domain. • This may require the coordinator to research and inventory the data that is being defined, produced and used in their business unit. • This requires that the domains of data are defined and documented to the level of detail that will enable the Data Steward Coordinator to complete this task. 23Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 23
  • 24. Real-World Data Governance The Role of Meta-Data in Data Governance • The Role of Meta-Data Stewards: The Definition Meta-Data will not manage itself. Meta-Data Definers: Responsible for Data Definition Meta-Data 2 Perspectives: 1. Someone has to Identify What Definition Meta-Data in Needed 2. Someone has to Provide the Definition Meta-Data Operational Data Stewards The Definition of Meta-Data will not manage itself. 24Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 24
  • 25. Real-World Data Governance The Role of Meta-Data in Data Governance • The Role of Meta-Data Stewards: The Production Meta-Data will not manage itself. Meta-Data Producers: Responsible for Data Production Meta-Data 2 Perspectives: 1. Someone has to Identify What Production Meta-Data in Needed 2. Someone has to Provide the Production Meta-Data Operational Data Stewards The Production of Meta-Data will not manage itself. 25Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 25
  • 26. Real-World Data Governance The Role of Meta-Data in Data Governance • The Role of Meta-Data Stewards: The Usage Meta-Data will not manage itself. Meta-Data Users: Responsible for Usage Data Meta-Data 2 Perspectives: 1. Someone has to Identify What Usage Meta-Data in Needed 2. Someone has to Provide the Usage Meta-Data Operational Data Stewards The Usage of Meta-Data will not manage itself. 26Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 26
  • 27. Real-World Data Governance The Role of Meta-Data in Data Governance 27Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 27
  • 28. Real-World Data Governance The Role of Meta-Data in Data Governance Fill in With Fill in With Meta-Data Domain Specs Definition Meta-Data Fill in With Fill in With Meta-Data Steward Location Responsibility 28Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 28
  • 29. Real-World Data Governance The Role of Meta-Data in Data Governance • Summary – Real-World Data Governance – Definitions / The Role of Meta-Data in Data Governance – Meta-Data and Governance Framework – Traditional Meta-Data Categories – Non-Traditional Meta-Data Categories – Meta-Data in Data Governance Artifacts – Meta-Data Governance 29Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 30. Wrap Up & Discussion • Real-World Data Governance – Scheduled Webinars – March 15: Non-Invasive Data Governance – The Practical Approach – Future Subjects: – Data and Information Governance: Why the Distinction Matters – The Data Governance Team: Placement, Size, Skills & Responsibilities – Setting Appropriate Business Expectations for Data Governance – Visit Dataversity.Net for More Information 30Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 31. Wrap Up & Discussion Robert S. Seiner KIK Consulting & Educational Services – KIKconsulting.com The Data Administration Newsletter - TDAN.com Post Office Box 112571, Pittsburgh, Pennsylvania 15241 412.220.9643, 9644 (Fax) rseiner@kikconsulting.com, rseiner@tdan.com 31Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com