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Real-World Data Governance: Metadata & Data Governance Presentation Transcript

  • 1. Real-World Data Governance Metadata & Data Governance Monthly Webinar Series Hosted by Dataversity Robert S. Seiner – KIK Consulting / TDAN.com July 19, 2012 – 2:00 p.m. EST Robert S. Seiner KIK Consulting & Educational Services – KIKconsulting.com The Data Administration Newsletter – TDAN.com Twitter at #RWDG 1Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 2. Real-World Data Governance Upcoming Webinars • Real-World Data Governance – Monthly Webinar Series – August 16, 2012 – Master Data Management & Data Governance – 2pm EST – September 20, 2012 – Business Glossaries & Data Governance – 2pm EST – October to December to be announced shortly. – Register On-Line at Dataversity.Net Twitter at #RWDG 2Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 3. Metadata & Data Governance Abstract • The relationship between Metadata and Data Governance can be considered a two-way street. • Metadata, as data about the people associated with the data, is a natural by-product of an effective Data Governance program. • And metadata itself must be governed in order for that metadata to add value to business and technical opportunities. Twitter at #RWDG 3Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 4. Metadata & Data Governance Abstract • How can we leverage this relationship to quickly and efficiently improve the management of data? • How can we enable our organization to view Metadata and Data Governance side-by-side as complimentary teammates in the effort to manage data as a valued corporate asset? • The answers to these questions may not be as difficult as you think … Twitter at #RWDG 4Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 5. Metadata & Data Governance Don’t Let This Happen to You Typical 2-Way Street? Typical Accident? Typical Reaction? Twitter at #RWDG 5Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 6. Metadata & Data Governance Considerations for Setting Expectations • Top Avoidable Mistakes (in no specific order) : – Lack of Executive & Strategic Level Understanding & Support – Lack of Program Accountability & Responsibility – Lack of Definition of Best Practices as a Target Behavior – Lack of Critical Analysis of Present Environment – Inability to Select & Follow Suitable Approach – Lack of Planning and Ability to Support Meaningful Initiatives – Framework of Roles & Responsibilities – Making Data Governance & Data Quality Optional – Lack of Focus on Communications – Improper Expectations of the Data Quality & Data Governance Solution – Failure to Stay Iterative and Incremental in the Approach Twitter at #RWDG 6Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 7. Metadata & Data Governance The Relationship – One Way Metadata Governance Governance must be applied to meta-data as the discipline of managing meta-data. DATA GOVERNANCE & META-DATA STEWARDSHIP MANAGEMENT Metadata is a by-product and an enabler to improved Data Governance. Governing Through Metadata Twitter at #RWDG 7Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 7
  • 8. Metadata & Data Governance Metadata as a By Product • Governance – Execution of Authority, Responsibility & Accountability • Stewardship – Formalizing Accountability – Formal – Recorded – Informal – Not Recorded – “People Just Know” – or do they? • Identifying Data Stewards rather than Assigning Data Stewards • “Writing it down” rather than “Best Guess”. Formal rather than Informal. • Key Component of a Non-Invasive Data Governance™ Program • Why is it important to “write it down”? Twitter at #RWDG 8Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 8
  • 9. Metadata & Data Governance Metadata as a By Product • Tribal Knowledge Vs. Formal Knowledge • Identify & Record the People that Have Responsibility for: – Defining the Data/Metadata Is Necessary to operate the Business • Are they associated with a specific area of the organization? • Is there ever more than one person who has the responsibility? • How do you know who to contact with questions about: – Origin – Validity – Location – Accessibility, … • Just because you know who to contact, do other people? – Producing the Data/Metadata Is Necessary to operate the Business – Using the Data/Metadata that is Necessary to operate the Business Twitter at #RWDG 9Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 9
  • 10. Metadata & Data Governance Metadata as a By Product • Ask yourself these questions: – Could these people be the Data/Metadata Stewards? – How could we benefit by knowing who these people are? – Does it make sense to record who these people are? – Is this information about the Stewards meta-data? • This information is a by-product and results of the Stewardship aspect of Non-Invasive Data Governance™. Twitter at #RWDG 10Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 10
  • 11. Metadata & Data Governance Metadata as a By Product • “Having this information has greatly improved our ability to communicate efficiently & effectively.” Client 2008 • “Non-Invasive is the way to go … However, let me warn you … At some point we just may need the stick.” Client 2007 • “How many stewards will we need and how long will we need them for?” Client 2006 Twitter at #RWDG 11Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 11
  • 12. Metadata & Data Governance Data About People in Data/Metadata Governance Roles • Further Description of Data/Metadata Governance Metadata – Conceptual Data/Metadata Governance Metadata Meta-Models – Selecting the “Right” Metadata to Manage • Where do we store the Data/Metadata Governance Metadata • Data/Metadata Governance Metadata Tools – Common Data Matrix – Data Steward Repository Twitter at #RWDG 12Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 12
  • 13. Metadata & Data Governance Data About People in Data/Metadata Governance Roles Business Unit Code (PK) Project Code (PK) Business Unit Business Unit Name Project Name Project Code IMS-IMS Code WAFR-WAFR CHAZ-CHAZ Person Id (PFK) Position Code (PFK) Business Unit Code (PFK) Person Id (FK) Data Name (PFK) Data Name (PK) Position Code (FK) Data Level Type Code (PFK) Data Level Type Code (PFK) Business Unit Code (FK) Steward Type Code (PFK) Subject Matter Code (FK) Position Link Steward Link Data Level Person Data (Relationship) (Relationship) Code Person Id (PK) Data Level Code (PK) Person Name Data Level Desc Contact Info DM-Data Model Include “Unassigned” ENT-Entity ATR-Attribute DB-Database TBL-Table Position Steward Subject COL-Column Code Type Code Matter Position Code (PK) Steward Type Code (PK) Subject Matter Code (PK) Position Name Steward Type Desc Subject Matter Name Position Grade DD-Data Definer DP-Data Producer DU-Data User SS-System Steward ISDM ISDM Task Integration ISDM Task Number (PK) ISDM Task Number (PK) ISDM Task Desc Stewards Type Code (PFK) Twitter at #RWDG 13Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 13
  • 14. Metadata & Data Governance Data About People in Data/Metadata Governance Roles ORGANIZATIONS DOMAINS STAKEHOLDERS Twitter at #RWDG 14Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 14
  • 15. Metadata & Data Governance Data About People in Data/Metadata Governance Roles Enterprise Perspective Twitter at #RWDG 15Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
  • 16. Metadata & Data Governance Roles & Responsibilities Non-Invasive Data Governance™ Operating Model of Roles & Responsibilities Data Governance Program Team Executive Level Data Governance Team Manager Data Steering Committee Responsible for Administering the Program, Senior-most level knowledge of the program. facilitating use of the Data Governance Council, Leverage existing business structure as possible. communicating program components and value to the Organization. If no structure exists, utilize an IT Steering Committee Executive Advisory assistance from other levels. or an executive founded board or council. IT Subject Resource Experts Strategic Level System/Data Resource Experts Data Governance Council IT Staff including Application Data Governance Sponsors Group Development, Data Design, or Group of similar participation. One person, plus Security, and other Data alternate, for each Business Unit represented & IT. Strategic - Resource Management. Consider financial services & human resources. Enterprise Tactical Level T) Data Domain Stewards GP (D Per assigned Subject Areas ts m Data Steward Coordinators r pe a Te Ex One per Business Unit m e ra rc og ou Pr es Tactical Level - Cross Business Unit ce tR an ec Operational Level rn bj ve Su Operational Data Stewards (existing) Go IT Es Data Definers, Producers, Users ta c Da ala These people are presently defining, tio Co producing and using data as part of their n m jobs. Recording of the Operational Data /A m un pp Stewards will be an important enabler of i ca ro improved communications, coordination va tio lP and cooperation among stewards. n at h Operational Level - Business Unit Specific Twitter at #RWDG 16Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 16
  • 17. Metadata & Data Governance Metadata as a By-Product of a Data Governance Program • Where Do We Start – Define Data Domains • Customer Data • Product Data • Vendor Data • Material Data • Financial Data • Human Resource Data • Transaction Data • Research Data • Shared Data • Note that this is a sample list that of what companies use. • Beyond this they break the domains into “aspects of customer”, “aspects of product”, … very particular to each company. Twitter at #RWDG 17Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 17
  • 18. Metadata & Data Governance Metadata as a By-Product of a Data Governance Program • Where Do We Start – Define Metadata Domains • Data Definition Metadata • Data Production Metadata • Data Usage Metadata • Privacy, Security, Compliance Metadata • Business Rule Metadata • Hardware Metadata • Software Metadata • Technology Metadata • Vendor Metadata • Note that this is a sample list that of what companies use. • Beyond this they break the domains into “aspects of definition meta-data”, “aspects of production meta-data”, … very particular to each company. Twitter at #RWDG 18Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 18
  • 19. Metadata & Data Governance Metadata as a By-Product of a Data Governance Program • Where Do We Start – Define Organization Units • The Organizational Units can be pulled from an organizational chart or they can be determined by Company, Division, Department, Team, … • If the Organizational Units are defined by the Company it is often left to the Company to determine how granular they want to get with their units. • It is not uncommon for organizational units to use different levels (some at the departmental level and some at the division level). • Once the definition of units have been completed, the most senior level manager of that lowest granularity group identifies a logical person to help manage the stewards in their group. Twitter at #RWDG 19Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 19
  • 20. Metadata & Data Governance Metadata as a By-Product of a Data Governance Program • How Do We Populate the Stakeholder of the CDM? – Naturally! That is the Non-Invasive way! • By the Metadata Steward Coordinator • Through project management • Through recall of past projects • Through existing committees & working groups Twitter at #RWDG 20Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 20
  • 21. Metadata & Data Governance Metadata as a By-Product of a Data Governance Program • How Do We Populate the Stakeholder of the CDM? – Metadata Steward Coordinator • The Metadata Steward Coordinator often has the responsibility of identifying the operational meta-data stewards for their business unit by meta-data domain. • This may require the coordinator to research and inventory the data that is being defined, produced and used in their business unit. • This requires that the domains of data are defined and documented to the level of detail that will enable the Data Steward Coordinator to complete this task. Twitter at #RWDG 21Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 21
  • 22. Metadata & Data Governance Applying Governance to Metadata • First Order of Business: – Identify Data Stewards and Record Who They Are – Identify When and How They Should Be Involved – Follow Governed Process Twitter at #RWDG 22Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 22
  • 23. Metadata & Data Governance Applying Governance to Metadata • Pro-Active Data Governance – Build application of stewards into existing project management methodology • Reactive Data Governance – Build application of stewards into data quality methodology – Build application of stewards into issue resolution process • Triggers – Using Stewards & Recorded Steward Metadata to Demonstrate Communications Improvement • Escalation & Resolution – Using Stewards & Recorded Steward Metadata to Get … the “Right” People Involved in the “Right” Decisions at the “Right” Time. Twitter at #RWDG 23Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 23
  • 24. Metadata & Data Governance Applying Governance to Metadata • Pro-Active Data Governance – Build Into Methodology DATA GOVERNANCE ACTIVITY MATRIX DATA IT DATA DOMAIN / LOB/FUNCTIONAL AREA DEVELOPMENT OPERATIONAL DATA STEWARDS LIFE CYCLE DATA DOMAIN DATA STEWARD SYSTEM SMEs DATA SMEs (DDLC) STEWARD COORDINATOR DATA DATA DEFINER DATA USER (or designee) PRODUCER Coordinate and manage all Coordinate and manage all Activity initiated re: this domain, Activity initiated re: this domain, Participate in data Participate in data Participate in data INFORMATION technical aspects of system technical aspects of data Data Domain Steward is involved Steward Coordinator is involved in definition information production usage information GATHERING information gathering with Data information gathering with Data in identifying and recording info identifying Operational Stewards gathering as needed. information gathering gathering as needed. Domain Stewards and Steward Domain Stewards and Steward related Domains, Systems, in this LOB/FA that should as needed. (DOMAIN, SYSTEM, Coordinators. Assure appropriate Coordinators. Assure appropriate Stewards per issue or task. participate in this work flow. STEWARDS) technical meta-data is recorded. technical meta-data is recorded. Assure appropriate business meta-data is recorded. Coordinate and manage all Coordinate and manage all Coordinate tasks associated Coordinate activities of Provide definition Provide production Produce user technical aspects of system technical aspects of data conducting the assessment and Operational Stewards including requirements & requirements per requirements. Use ASSESSMENT & assessment & requirements assessment & requirements requirements steps. project timelines, status reporting, gathering document. definition. Produce data needed to gathering with Data Domain gathering with Data Domain tactical decision making. Assure Define data needed to data needed to operate business & REQUIREMENTS Stewards and Steward Stewards and Steward appropriate business meta-data is operate business & operate business & report results. Coordinators. Coordinators. recorded. report results. report results. Coordinate and manage all Coordinate and manage all Coordinate tasks associated Coordinate activities of Provide data Provide data Provide data usage technical aspects of system technical aspects of data planning conducting planning and analysis Operational Stewards including definition guidance to production guidance guidance to build the PLANNING & planning and analysis with Data and analysis with Data Domain steps. project timelines, status reporting, build the appropriate to build the appropriate solution. Domain Stewards and Steward Stewards and Steward tactical decision making. solution. appropriate solution. ANALYSIS Coordinators. Coordinators. Coordinate system design with Coordinate data design with Data Coordinate tasks associated Coordinate activities of Propose alternatives Propose alternatives Propose alternatives Data Domain Stewards and Domain Stewards and Steward conducting planning and analysis Operational Stewards including for data definition for data production for data usage Steward Coordinators. Coordinators. steps. Accept or Resolve solution timelines, reporting. Propose solution that best fits that best fits with the solution that best fits SOLUTION DESIGN from the Steward Coordinator. solution to Data Domain Steward. with defined data definition with defined Assure appropriate business requirements. solution and defined requirements. meta-data is recorded. requirements. Coordinate and manage all Coordinate and manage all Coordinate activities of all Provide input to the technical aspects of system technical aspects of data solution individuals related to development development of the SOLUTION solution development. Assure development. Assure that work including timelines, status, data production that appropriate technical meta- appropriate technical meta-data is tactical decision making. solution. DEVELOPMENT data is recorded. recorded. Perform EIS system testing. Perform EIS data testing. Assure Coordinate business tasks Coordinate activities of the Test data solution Test data solution Test data solution Assure that appropriate technical that appropriate technical meta- associated with solution testing Operational Stewards related to from a definition from a production from a usage meta-data is recorded. data is recorded. steps. testing work including timelines, perspective. Assure perspective. Assure perspective. Assure SOLUTION TESTING status, tactical decision making. that appropriate that appropriate that appropriate business meta-data is business meta-data is business meta-data is recorded. recorded. recorded. Coordinate and manage all Coordinate and manage all Coordinate business tasks Coordinate activities of the technical aspects of system technical aspects of data solution associated with solution Operational Stewards related to SOLUTION solution implementation. implementation. implementation. solution implementation including timelines, status, tactical decision IMPLEMENTATION making. Coordinate and manage all Coordinate and manage all Coordinate business tasks Coordinate activities of the As part of daily job, As part of daily job, As part of daily job, technical aspects of system technical aspects of data solution associated with solution Operational Stewards related to identify operation identify operation identify operation SOLUTION solution monitoring & monitoring & maintenance. monitoring & maintenance. solution monitoring & data issues pertaining data issues pertaining data issues pertaining MONITORING & maintenance. maintenance including timelines, to their domain of to their domain of to their domain of MAINTENANCE status, tactical decision making. data. data. data. Twitter at #RWDG 24Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 24
  • 25. Metadata & Data Governance Applying Governance to Metadata • Reactive Data Governance – Build Into Response • Data Quality Methodology – Qualify & Prioritize Data Issue – Identify Affected Data Domain – Identify Affected Data Stewards – Conduct Data Systems & Data Resource Discovery – Conduct Root Cause Analysis – Conduct Cost-Benefit Analysis – Analyze & Recommend Resolution – Gain Approval, Funding, Resources – Resolve Data Issue • Cross Reference DQ Methodology & Resources – Who does What and When? Twitter at #RWDG 25Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 25
  • 26. Metadata & Data Governance The Relationship – The Other Way Metadata Governance Governance must be applied to meta-data as the discipline of managing meta-data. DATA GOVERNANCE & META-DATA STEWARDSHIP MANAGEMENT Metadata is a by-product and an enabler to improved Data Governance. Governing Through Metadata Twitter at #RWDG 26Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 26
  • 27. Metadata & Data Governance Governing Business & Technology Metadata • Traditional Metadata Classifications: – Data Definition Metadata • Data Modeling Tools • Database Catalogs • Data Dictionaries • Data Standards • Data Quality Tools • Business Rules – Compliance Rules – Classification Rules – Privacy Rules – Security Rules Twitter at #RWDG 27Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 27
  • 28. Metadata & Data Governance Governing Business & Technology Metadata • Traditional Metadata Classifications: – Data Production Metadata • Data Mappings Spreadsheets • Extract Transformation Load Tools – Data Usage Metadata • Reporting Tools • Scheduling Tools • Report Catalog Tools • Ad-Hoc Reporting Tools Twitter at #RWDG 28Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 28
  • 29. Metadata & Data Governance Governing Business & Technology Metadata IT ASSET MANAGEMENT META-DATA FRAMEWORK There are IT ASSETS Need a lot of process DATA GOVERNANCE FRAMEWORK different System Asset Data Non-System Asset Data to manage types of Applications Jobs/Procs Mainframe Hardware Mainframe Software the meta- Programs/Scripts Networks meta-data. Copybooks, ... SYSTEM NON-SYSTEM Printers Telephone data. DATA GOVERNANCE FRAMEWORK DATA GOVERNANCE FRAMEWORK Database DATA DATA PC Hardware/Software Table Space Table/View Technical Architecture Column Mission/Vision Index, … Best Practices Policies Data Model Standards Entity RELATIONSHIPS Procedures Attribute/Key Methodology Domain Configuration Valid Value, ... People/Stewards Reporting Tool Locations Need people Report/Query Data/Logic Timing/Dependencies Business Rules Distribution STRUCTURED UNSTRUCTURED Metrics/Measurements Need discipline to define, Relationships between System DATA DATA Relationships between Non- Infrastruct Data specified above. System Infrastructure Data to maintain the produce, use Example: Database to Table to Column specified above. Example: Method to Procedure to Steward meta-data. the meta-data. more … Inventory & Audit DATA GOVERNANCE FRAMEWORK more … Inventory & Audit Structured Data Relationships Unstructured Data Resides in … “Data” Resides in … “Artifacts” if at all Resides in … “Artifacts” Databases/Tables/Columns Between Assets & the Data Documents (Non Web-Based) IT Data Management Tools Between System & Non-Sys Data Content (Web-Based) Business Technology Tools Within System & Non-System Data Desktop Tools Spreadsheets/Desktop Tools Between Structured & Unstructured Data Video/Graphics/Video Other Example: Applications (System Asset) to Other Hardware (Non-System Asset), Hardware to Software (Non-System Asset) Twitter at #RWDG 29Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 29
  • 30. Metadata & Data Governance The Role / Tool of Data Stewards • The Role of Metadata Data Stewards: The Definition Metadata will not manage itself. Metadata Definers: Responsible for Data Definition Metadata 2 Perspectives: 1. Someone has to Identify What Definition Metadata is Needed 2. Someone has to Provide the Definition Metadata Operational Data Stewards The Definition of Metadata will not manage itself. Twitter at #RWDG 30Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 30
  • 31. Metadata & Data Governance The Role / Tool of Data Stewards • The Role of Metadata Data Stewards: The Production Metadata will not manage itself. Metadata Producers: Responsible for Data Production Metadata 2 Perspectives: 1. Someone has to Identify What Production Metadata is Needed 2. Someone has to Provide the Production Metadata Operational Data Stewards The Production of Metadata will not manage itself. Twitter at #RWDG 31Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 31
  • 32. Metadata & Data Governance The Role / Tool of Data Stewards • The Role of Metadata Data Stewards: The Usage Metadata will not manage itself. Metadata Users: Responsible for Usage Data Metadata 2 Perspectives: 1. Someone has to Identify What Usage Metadata is Needed 2. Someone has to Provide the Usage Metadata Operational Data Stewards The Usage of Metadata will not manage itself. Twitter at #RWDG 32Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 32
  • 33. Metadata & Data Governance Applying Metadata Stewards to Metadata Process • Second Order of Business: – Identify Metadata Stewards and Record Who They Are – Identify When and How They Should Be Involved – Follow Governed Process Twitter at #RWDG 33Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 33
  • 34. Metadata & Data Governance Applying Metadata Stewards to Metadata Process Twitter at #RWDG 34Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 34
  • 35. Metadata & Data Governance Applying Metadata Stewards to Metadata Process • Pro-Active Metadata Governance – Build application of meta-data stewards into existing meta-data project management methodology • Reactive Metadata Governance – Build application of meta-data stewards into meta-data quality methodology – Build application of meta-data stewards into meta-data issue resolution process Twitter at #RWDG 35Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 35
  • 36. Metadata & Data Governance Revisiting the Common Data Matrix Twitter at #RWDG 36Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 36
  • 37. Metadata & Data Governance Revisiting the Data Governance Framework Non-Invasive Data Governance™ Operating Model of Roles & Responsibilities Data Governance Program Team Executive Level Data Governance Team Manager Data Steering Committee Responsible for Administering the Program, Senior-most level knowledge of the program. facilitating use of the Data Governance Council, Leverage existing business structure as possible. communicating program components and value to the Organization. If no structure exists, utilize an IT Steering Committee Executive Advisory assistance from other levels. or an executive founded board or council. IT Subject Resource Experts Strategic Level System/Data Resource Experts Data Governance Council IT Staff including Application Data Governance Sponsors Group Development, Data Design, or Group of similar participation. One person, plus Security, and other Data alternate, for each Business Unit represented & IT. Strategic - Resource Management. Consider financial services & human resources. Enterprise Tactical Level T) Data Domain Stewards GP (D Per assigned Subject Areas ts m Data Steward Coordinators r pe a Te Ex One per Business Unit m e ra rc og ou Pr es Tactical Level - Cross Business Unit ce tR an ec Operational Level rn bj ve Su Operational Data Stewards (existing) Go IT Es Data Definers, Producers, Users ta c Da ala These people are presently defining, tio Co producing and using data as part of their n m jobs. Recording of the Operational Data /A m un pp Stewards will be an important enabler of i ca ro improved communications, coordination va tio lP and cooperation among stewards. n at h Operational Level - Business Unit Specific Twitter at #RWDG 37Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 37
  • 38. Metadata & Data Governance Applying Metadata Stewards to Metadata Process Data Steward Coordinators SysSMEs & DataSMEs Meta-Data Producers Meta-Data Definers Domain Stewards Meta-Data Users Meta-Data Stewards Meta-Data Meta-Data Meta-Data Mapped to Meta-Data Processes Process Step Outcome / Deliverables 1. Develop Conceptual Model / Conceptual Model Data Taxonomy X X X X of Taxonomy 2. Further Develop Logical Model Attributed Logical Model of Including Attribution of Entities X X X X Taxonomy 3. Specify Which Taxonomy Attributes Will Be Data List Per Included in the Repository X X X X Business Requirements 4. Conduct Data Analysis of Attributes Using Data Analysis for Data Listed in Data Analysis Template X X X X X Step 3 5. Map Sources of Source Data to Mapping of Source Data to Repository Data Structures X X X X X Data 6. Assess Change Control, Versioning, Security X X X X X Change Control, Versioning & Security Requirements 7. Selection of the “Best” Source Documentation Validating for the Data X X X X X X “Best” Source 8. Design and Develop the Data Movement, User Interface Data “Engine” and User Interface X X X X X & Functional Development 9. Validate and Test Data X X X X X X Sign Off of Data Validation in the Repository Legend: Gray Block w/Bold X = Active Participant, Block w/Dull X = Optional Participant, * See Appendix for Template Twitter at #RWDG 38Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 38
  • 39. Metadata & Data Governance Governing Metadata Through PMM Fill in With Fill in With Metadata Domain Specs Definition Metadata Fill in With Fill in With Metadata Steward Location Responsibility Twitter at #RWDG 39Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 39
  • 40. Metadata & Data Governance Crossing the 2-Way Street • Metadata & Data Governance are like “Love & Marriage” “You can’t have one without the other!” • Metadata is a By-Product of Governing & Stewarding Data. • The Metadata Needs to be Governed Just Like Business Data. Twitter at #RWDG 40Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 40
  • 41. Metadata & Data Governance Metadata Will Not Govern Itself • Follow a Non-Invasive Metadata Governance™ Approach: – Identifying rather than assigning meta-data stewards. – Applying roles and responsibilities to meta-data processes. – Providing formality and structure to what has always been informal. • Thank you for attending my session! Twitter at #RWDG 41Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com 41
  • 42. Real-World Data Governance Contact Information • Robert S. Seiner KIK Consulting & Educational Services – KIKconsulting.com The Data Administration Newsletter – TDAN.com Post Office Box 112571, Upper St. Clair, Pennsylvania 15241 412.220.9643, 412.220.9644 (Fax) rseiner@kikconsulting.com rseiner@tdan.com Twitter at #RWDG 42Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDGCopyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com