Certified Federal Job Search Trainer Loyola College, Columbia, MD April 11, 12, 13, 2007 Kathryn K. Troutman, Instructor House Rules: Bathrooms – down the hall through the doors Snack Room - downstairs Participate – ask questions GET INSPIRED!
Why go Federal? THE GOVERNMENT IS HIRING! TOP HIRING AGENCIES FOR VETERANS AND FAMILY MEMBERS: Department of Defense: 87,453 new employees Veteran’s Administration: 26,088 Department of Homeland Security: 23,204
Accomplishment Freewriting New Training Programs Improved, Efficient Operations Outstanding Customer Service Mission Management Teamwork Emergency Planning Saved Money A Big Problem is Solved Page 8
VRA, Veteran’s Reemployment Act allows for some direct hires!
Military Spouse Preference, Spouses rank higher than Vets only overseas.
Networking – Who do you know?
What can you learn at a Job Fair? New federal job listings Changing agencies About the federal agency or office mission Insight about the jobs Networking – Who do you know? Page 15
What can you learn at a Job Fair? Networking – Who do you know? Veterans can get HIRED VEOA is a hiring authority that is frequently used for DIRECT HIRE at job Fairs Corporate Gray Job Fairs http://www.fedjobs.com/chat/jobfairs.html
Write your Job Fair Script and Resume Write your script Practice your script Be convincing Be friendly and speak clearly Focus resume toward two to three jobs Easy to read, one or two pages Networking – Who do you know? Page 15
Review the Federal Job Process Agencies Job Titles Grade and salary Review the Federal Job Process Page 20
Federal Job Target Worksheet Target Agencies Target Job Titles and Series Target Grade and Salary Review the Federal Job Process Page 21
What are your target agencies ? Choosing 2 or 3 agencies helps you: Learn “How to Apply” Learn agency missions Review the Federal Job Process Pages 22 to 26
What job titles are correct for you? Learn About Occupational Groups and Series Sample Series: GS 000 – Misc positions - includes US Marshall and Police Officer GS 100 – Social Science - Intelligence jobs GS 200 – Personnel Management, including Military Personnel GS 300 – General Administrative, including Secretary, Clerical Management and Program Analyst – popular analyst positions in government Review the Federal Job Process Pages 28 to 35
What grade level and salary is right for your experience? How to determine your grade with education only: GS-4 – Two years above high school (or AA Degree) GS-5 – Based on Bachelor’s Degree GS-7 – One full year of graduate study or Bachelor’s degree with superior academic achievement GS-9 – Master’s degree or equivalent GS-11 – Ph.D. Review the Federal Job Process Pages 36 and 37
What grade level and salary is right for your military experience? Review the Federal Job Process
Research Federal Vacancy Announcements Page 44 Research Vacancy Announcements for Jobs
Critical Announcement Features Follow the Directions! Read the announcements! Title of job, grade and geographic location Closing Date Knowledge, Skills and Abilities Duties Qualifications How to apply Research Vacancy Announcements for Jobs Page 45
Practice finding key elements in these four vacancy announcements. Research Vacancy Announcements for Jobs Pages 46 to 50
Federal Core Competencies Analyze Federal Core Competencies Page 52
Core Competencies are your value-added skills. Analyze Federal Core Competencies Veteran’s Administration Competencies Interpersonal Effectiveness Customer Service Flexibility/Adaptability Creative Thinking Systems Thinking U.S. Marine Corps Competencies Support deployment requirements Meet and anticipate training Shape land, sea and airspace training Support Force protection Provide effective command and control Pages 53 to 57 Compare!
What are your Core Competencies? Analyze Federal Core Competencies Page 55 Select five or ten core competencies from the book, or try to think of your own!
Finding KEYWORDS in your Vacancy Announcements The most successful writing style is to write about your experiences using the language of the target jobs. Analyze Vacancy Announcements for Keywords Page 58
Why is it important to find keywords? Keywords are important for DOD resume recruitment systems. Between 5 and 7 keywords and skills are usually critical . Keywords can result in Referrals, Selections and Interviews. Utilizing correct keywords and language can GREATLY increase success. Analyze Vacancy Announcements for Keywords
Analyze Vacancy Announcements for Keywords What are keywords? Nouns, proper names, verbs Nouns are most popular, i.e., trainer, facilitator, project manager, team leader, supervisor, negotiator, contract specialist Page 59
Your Federal Resume is your Job Application, Job Examination, and sometimes the job interview.
Write Your Federal and Electronic Resume Page 64
Get to know Federal resumes: Write Your Federal and Electronic Resume Spouse Spouse Active Duty Active Duty Pages 65 to 77
Once you have written your federal resume, you are 80% ready to apply to any federal job. Two federal resume formats: Paper formatting for faxing and mailing Electronic resume for copying and pasting Write Your Federal and Electronic Resume Page 64
Federal resume facts: 2-5 pages Includes compliance details: SSN, Citizenship, employer's addresses, supervisors and salaries for 10 years, education information, plus city, state and zip. Write Your Federal and Electronic Resume Page 80
Electronic Federal resume tips: No Formatting No bold, italics, bullets, underlines Flush left, ragged right Small paragraphs (6-8 lines) Use ALL CAPS to highlight Write Your Federal and Electronic Resume Page 82
This is your opportunity to expand on your best experiences and skills.
Write your KSAs and Cover Letter Page 84
KSAs have many names Part two of many Federal applications will require Questions, Answers, Essays, Examples, and Knowledge, Skills and Abilities narratives Write your KSAs and Cover Letter Page 85
Definition of a KSA Knowledge: An organized body of information, usually of a factual or procedural nature, which, if applied, makes adequate performance on the job possible. Skills: The proficient manual, verbal, or mental manipulation of data, people, or things. Observable, quantifiable, measurable. Abilities: The power to perform an activity at the present time. Implied is a lack of discernible barriers, either physical or mental, to performing the activity. Write your KSAs and Cover Letter Page 85
Importance of a KSA KSAs are Rated and Ranked Scores can be 5-3-1, depending on your answers. 5 is the highest score! KSAs can prove your performance based on past experience! Write your KSAs and Cover Letter Page 87
CCAR Formula – Story-telling style Context – What was the situation? Challenge – What were the challenges? Actions – What were your actions? Results – What were the results? Write your KSAs and Cover Letter Page 88
Write your KSAs and Cover Letter Rules for KSAs Give one good example per KSA Use a different example if possible for each KSA Typical length is half to two-thirds of a page Pack in the information; edit the text Page 86
Write in the first person “I” Spell out acronyms Quantify your results and accomplishments Use examples from all parts of your life Proofread Find examples of KSAs on the On-line FedRes Database ! http://resumedb.resume-place.com/ffsc Navy FFSC Username: fleetandfamily Navy FFSC Password: getajob Write your KSAs and Cover Letter Rules for KSAs Page 86
“ Perseverance and spirit have done wonders in all ages.”
Apply for Federal Jobs and Submit Your Resume Page 102
More than 50 ways to apply for a Federal job! Apply for Federal Jobs and Submit Your Resume Pages 104 to 106
Quickhire, Avue and USA Staffing EPA, USGS, Library of Congress, GSA, Border Patrol Electronic Resume, Occupational, and Task Questions Apply for Federal Jobs and Submit Your Resume
Internal agency system - several Homeland Security agencies, CIA, NSA Resume Only with Application Questions Apply for Federal Jobs and Submit Your Resume
Optional Form OF - 612 is still accepted by a few agencies, but not recommended SF-171 - eliminated in 1995 Not recommended ever. Other ways to apply Apply for Federal Jobs and Submit Your Resume
I have no education in this task I have had education, but I have not performed this task I have performed this task with close supervision I have performed this task independently. I have supervised this task, trained others and am consulted by others as an expert. QuickHire and Other Self-Assessments Are you a 5? Apply for Federal Jobs and Submit Your Resume Page 108