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Certified Federal Job Search Trainer Loyola College, Columbia, MD  April 11, 12, 13, 2007 Kathryn K. Troutman, Instructor ...
Why go Federal? THE GOVERNMENT IS HIRING! TOP HIRING AGENCIES FOR VETERANS AND FAMILY MEMBERS: Department of Defense: 87,4...
<ul><li>STEP 1:   Networking </li></ul><ul><li>STEP 2:   Review the Federal   Job Process </li></ul><ul><li>STEP 3:   Find...
Accomplishment Freewriting New Training Programs  Improved, Efficient Operations  Outstanding Customer Service  Mission Ma...
<ul><li>Accomplishment Freewriting </li></ul><ul><li>Why are accomplishments so important? </li></ul><ul><li>To remember a...
<ul><li>Networking </li></ul><ul><li>Other people are often the best source of basic information and insider tips. </li></...
<ul><li>Networking </li></ul><ul><li>Who do you know? </li></ul><ul><li>How can they help you? </li></ul><ul><li>What conn...
<ul><li>Explore Special Hiring Preferences </li></ul><ul><li>http://www.gpoaccess.gov/ </li></ul><ul><li>Ref 5 CFR 315.608...
What can you learn at a Job Fair? New federal job listings Changing agencies About the federal agency or office mission In...
What can you learn at a Job Fair? Networking – Who do you know? Veterans can get HIRED VEOA is a hiring authority that is ...
Write your Job Fair Script and Resume Write your script Practice your script Be convincing Be friendly and speak clearly F...
Review the Federal Job Process Agencies Job Titles Grade and salary Review the Federal Job Process Page 20
Federal Job Target Worksheet Target Agencies Target Job Titles and Series Target Grade and Salary Review the Federal Job P...
What are your  target agencies ?  Choosing 2 or 3 agencies helps you: Learn “How to Apply” Learn agency missions Review th...
What  job titles  are correct for you? Learn About Occupational Groups and Series Sample Series: GS 000 – Misc positions -...
What  grade level and salary  is right for  your experience?   How to determine your grade with  education  only: GS-4 – T...
What  grade level and salary  is right for  your  military  experience?  Review the Federal Job Process
Research Federal Vacancy Announcements Page 44 Research Vacancy Announcements for Jobs
Critical Announcement Features Follow the Directions! Read the announcements! Title of job, grade and geographic location ...
Practice finding key elements in these four vacancy announcements. Research Vacancy Announcements for Jobs Pages 46 to 50
<ul><li>USAJOBS </li></ul><ul><li>www.usajobs.gov </li></ul><ul><li>Best search system:   </li></ul><ul><li>1. Geographic ...
Federal Core Competencies Analyze Federal Core Competencies Page 52
Core Competencies  are your value-added skills.  Analyze Federal Core Competencies Veteran’s Administration Competencies I...
What are your Core Competencies? Analyze Federal Core Competencies Page 55 Select five or ten core competencies from the b...
Finding KEYWORDS in your Vacancy Announcements The most successful writing style is to write about your experiences using ...
Why is it important to find keywords? Keywords are important for DOD resume recruitment systems. Between 5 and 7 keywords ...
Analyze Vacancy Announcements for Keywords What are keywords? Nouns, proper names, verbs Nouns are most popular, i.e., tra...
Techniques to find Keywords <ul><li>Break out a highlighter. </li></ul><ul><li>Research two to five announcements for keyw...
Analyze Vacancy Announcements for Keywords Can you find more keywords? Analyze the example in the book to see which keywor...
<ul><li>Write your Federal  and Electronic Resume </li></ul><ul><li>Your Federal Resume is your Job Application, Job Exami...
Get to know Federal resumes: Write Your Federal and Electronic Resume Spouse Spouse Active Duty Active Duty Pages 65 to 77
Once you have written your federal resume, you are 80% ready to apply to any federal job. Two federal resume formats: Pape...
<ul><li>Getting Started on your Resume </li></ul><ul><li>EPRs/OPRs </li></ul><ul><li>Awards packages </li></ul><ul><li>Tra...
<ul><li>Federal Resume Outline </li></ul><ul><li>Summary  – quick reference, top qualities </li></ul><ul><li>Employment hi...
<ul><li>Federal Resume Database System </li></ul><ul><li>http://resumedb.resume-place.com/ffsc </li></ul><ul><li>Username:...
Federal resume facts: 2-5 pages Includes compliance details: SSN, Citizenship,  employer's addresses, supervisors and  sal...
Federal resume tip: <ul><ul><ul><li>Use More Nouns! </li></ul></ul></ul><ul><li>Use more nouns and titles in your text: </...
Electronic  Federal resume tips: No Formatting  No bold, italics, bullets, underlines Flush left, ragged right Small parag...
<ul><li>Write your KSAs & Cover Letter </li></ul><ul><li>This is your opportunity to expand on your best experiences and s...
KSAs have many names Part two of many Federal applications will require  Questions, Answers, Essays, Examples, and Knowled...
Definition of a KSA Knowledge:  An organized body of information, usually of a factual or procedural nature, which, if app...
Importance of a KSA KSAs are  Rated and Ranked Scores can be 5-3-1, depending on your answers.  5 is the highest score! KS...
CCAR Formula – Story-telling style Context – What was the situation? Challenge – What were the challenges? Actions – What ...
Write your KSAs and Cover Letter Rules for KSAs Give one good example per KSA Use a different example if possible for each...
Write in the first person “I” Spell out acronyms Quantify your results and accomplishments Use examples from all parts of ...
<ul><li>Apply for Jobs and Submit Your Resume </li></ul><ul><li>“ Perseverance and spirit have done wonders in all ages.” ...
More than 50 ways to apply for a Federal job! Apply for Federal Jobs and Submit Your Resume Pages 104 to 106
Quickhire, Avue and USA Staffing EPA, USGS, Library of Congress, GSA, Border Patrol Electronic Resume,  Occupational, and ...
Internal agency system - several Homeland Security agencies, CIA, NSA Resume Only with Application Questions Apply for Fed...
Optional Form OF - 612 is still accepted by a few agencies, but not recommended SF-171 - eliminated in 1995 Not recommende...
I have no education in this task I have had education, but I have not performed this task I have performed this task with ...
<ul><li>Tracking and Following-up on Applications </li></ul>Track and Follow-up on Applications Page 114
Follow-up techniques Call and leave voicemail Write emails Fax distinctive faxes to get information on applications Track ...
Practice the Voicemail Script! Track and Follow-up on Applications Page 116
Follow-up online Track and Follow-up on Applications Page 117
Follow-up online Track and Follow-up on Applications Page 118
Follow-up online Track and Follow-up on Applications Page 119
<ul><li>Interviewing for a Federal Job </li></ul><ul><li>It takes practice, research and preparation for a  successful job...
Be prepared! Many people make the CERT list, but don't get hired because they can't talk about their experiences well enou...
<ul><li>Types of Interviews </li></ul><ul><li>Telephone  </li></ul><ul><li>Individual </li></ul><ul><li>Group/Panel </li><...
Practice your accomplishments for the Behavior-Based Interview! J ob-Related O pen Ended B ehavioral-Based S kill and Comp...
Get hired! Physical presence Eye contact, professionalism, clear speaking Smile, have enthusiasm, demonstrate interest Int...
Congratulations! You've completed the Ten Steps!
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  • What have you heard about the Federal Job hiring process?
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    1. 2. Certified Federal Job Search Trainer Loyola College, Columbia, MD April 11, 12, 13, 2007 Kathryn K. Troutman, Instructor House Rules: Bathrooms – down the hall through the doors Snack Room - downstairs Participate – ask questions GET INSPIRED!
    2. 3. Why go Federal? THE GOVERNMENT IS HIRING! TOP HIRING AGENCIES FOR VETERANS AND FAMILY MEMBERS: Department of Defense: 87,453 new employees Veteran’s Administration: 26,088 Department of Homeland Security: 23,204
    3. 4. <ul><li>STEP 1: Networking </li></ul><ul><li>STEP 2: Review the Federal Job Process </li></ul><ul><li>STEP 3: Find Federal Vacancy </li></ul><ul><li> Announcements </li></ul><ul><li>STEP 4: Core Competencies </li></ul><ul><li>STEP 5: Find Keywords in Vacancy Announcements </li></ul><ul><li>STEP 6: Write your Federal Resume </li></ul><ul><li>STEP 7: Write KSAs & Cover Letter </li></ul><ul><li>STEP 8: Apply for Federal Jobs </li></ul><ul><li>STEP 9: Track & Follow-up </li></ul><ul><li>STEP 10: Interviewing </li></ul>Embarking on a Career Campaign
    4. 5. Accomplishment Freewriting New Training Programs Improved, Efficient Operations Outstanding Customer Service Mission Management Teamwork Emergency Planning Saved Money A Big Problem is Solved Page 8
    5. 6. <ul><li>Accomplishment Freewriting </li></ul><ul><li>Why are accomplishments so important? </li></ul><ul><li>To remember and document your ideas and actions </li></ul><ul><li>To gain confidence </li></ul><ul><li>To show that you have completed many projects that are difficult and worthwhile </li></ul><ul><li>To give specific examples of your ideas and actions </li></ul><ul><li>To stand out above competitors </li></ul>
    6. 7. <ul><li>Networking </li></ul><ul><li>Other people are often the best source of basic information and insider tips. </li></ul>Networking – Who do you know? Page 11
    7. 8. <ul><li>Networking </li></ul><ul><li>Who do you know? </li></ul><ul><li>How can they help you? </li></ul><ul><li>What connections do you need to make? </li></ul>Networking – Who do you know? Handout activity
    8. 9. <ul><li>Explore Special Hiring Preferences </li></ul><ul><li>http://www.gpoaccess.gov/ </li></ul><ul><li>Ref 5 CFR 315.608 </li></ul><ul><ul><li>VRA, Veteran’s Reemployment Act allows for some direct hires! </li></ul></ul><ul><ul><li>Military Spouse Preference, Spouses rank higher than Vets only overseas. </li></ul></ul>Networking – Who do you know?
    9. 10. What can you learn at a Job Fair? New federal job listings Changing agencies About the federal agency or office mission Insight about the jobs Networking – Who do you know? Page 15
    10. 11. What can you learn at a Job Fair? Networking – Who do you know? Veterans can get HIRED VEOA is a hiring authority that is frequently used for DIRECT HIRE at job Fairs Corporate Gray Job Fairs http://www.fedjobs.com/chat/jobfairs.html
    11. 12. Write your Job Fair Script and Resume Write your script Practice your script Be convincing Be friendly and speak clearly Focus resume toward two to three jobs Easy to read, one or two pages Networking – Who do you know? Page 15
    12. 13. Review the Federal Job Process Agencies Job Titles Grade and salary Review the Federal Job Process Page 20
    13. 14. Federal Job Target Worksheet Target Agencies Target Job Titles and Series Target Grade and Salary Review the Federal Job Process Page 21
    14. 15. What are your target agencies ? Choosing 2 or 3 agencies helps you: Learn “How to Apply” Learn agency missions Review the Federal Job Process Pages 22 to 26
    15. 16. What job titles are correct for you? Learn About Occupational Groups and Series Sample Series: GS 000 – Misc positions - includes US Marshall and Police Officer GS 100 – Social Science - Intelligence jobs GS 200 – Personnel Management, including Military Personnel GS 300 – General Administrative, including Secretary, Clerical Management and Program Analyst – popular analyst positions in government Review the Federal Job Process Pages 28 to 35
    16. 17. What grade level and salary is right for your experience? How to determine your grade with education only: GS-4 – Two years above high school (or AA Degree) GS-5 – Based on Bachelor’s Degree GS-7 – One full year of graduate study or Bachelor’s degree with superior academic achievement GS-9 – Master’s degree or equivalent GS-11 – Ph.D. Review the Federal Job Process Pages 36 and 37
    17. 18. What grade level and salary is right for your military experience? Review the Federal Job Process
    18. 19. Research Federal Vacancy Announcements Page 44 Research Vacancy Announcements for Jobs
    19. 20. Critical Announcement Features Follow the Directions! Read the announcements! Title of job, grade and geographic location Closing Date Knowledge, Skills and Abilities Duties Qualifications How to apply Research Vacancy Announcements for Jobs Page 45
    20. 21. Practice finding key elements in these four vacancy announcements. Research Vacancy Announcements for Jobs Pages 46 to 50
    21. 22. <ul><li>USAJOBS </li></ul><ul><li>www.usajobs.gov </li></ul><ul><li>Best search system: </li></ul><ul><li>1. Geographic area preference </li></ul><ul><li>2. Salary/grade level </li></ul><ul><li>3. All Agencies </li></ul><ul><li>4. All jobs in this area </li></ul>Research Vacancy Announcements for Jobs
    22. 23. Federal Core Competencies Analyze Federal Core Competencies Page 52
    23. 24. Core Competencies are your value-added skills. Analyze Federal Core Competencies Veteran’s Administration Competencies Interpersonal Effectiveness Customer Service Flexibility/Adaptability Creative Thinking Systems Thinking U.S. Marine Corps Competencies Support deployment requirements Meet and anticipate training Shape land, sea and airspace training Support Force protection Provide effective command and control Pages 53 to 57 Compare!
    24. 25. What are your Core Competencies? Analyze Federal Core Competencies Page 55 Select five or ten core competencies from the book, or try to think of your own!
    25. 26. Finding KEYWORDS in your Vacancy Announcements The most successful writing style is to write about your experiences using the language of the target jobs. Analyze Vacancy Announcements for Keywords Page 58
    26. 27. Why is it important to find keywords? Keywords are important for DOD resume recruitment systems. Between 5 and 7 keywords and skills are usually critical . Keywords can result in Referrals, Selections and Interviews. Utilizing correct keywords and language can GREATLY increase success. Analyze Vacancy Announcements for Keywords
    27. 28. Analyze Vacancy Announcements for Keywords What are keywords? Nouns, proper names, verbs Nouns are most popular, i.e., trainer, facilitator, project manager, team leader, supervisor, negotiator, contract specialist Page 59
    28. 29. Techniques to find Keywords <ul><li>Break out a highlighter. </li></ul><ul><li>Research two to five announcements for keywords and skills. </li></ul><ul><li>Copy and paste vacancy into a word document and break it down. </li></ul><ul><li>www.usajobs.gov/ </li></ul>Analyze Vacancy Announcements for Keywords
    29. 30. Analyze Vacancy Announcements for Keywords Can you find more keywords? Analyze the example in the book to see which keywords the authors may have neglected. Pages 60 to 61
    30. 31. <ul><li>Write your Federal and Electronic Resume </li></ul><ul><li>Your Federal Resume is your Job Application, Job Examination, and sometimes the job interview. </li></ul>Write Your Federal and Electronic Resume Page 64
    31. 32. Get to know Federal resumes: Write Your Federal and Electronic Resume Spouse Spouse Active Duty Active Duty Pages 65 to 77
    32. 33. Once you have written your federal resume, you are 80% ready to apply to any federal job. Two federal resume formats: Paper formatting for faxing and mailing Electronic resume for copying and pasting Write Your Federal and Electronic Resume Page 64
    33. 34. <ul><li>Getting Started on your Resume </li></ul><ul><li>EPRs/OPRs </li></ul><ul><li>Awards packages </li></ul><ul><li>Transcripts </li></ul><ul><li>(VMET) Verification of Military Experience and Training </li></ul><ul><li>https://www.dmdc.osd.mil/appj/vmet/index.jsp </li></ul>Write Your Federal and Electronic Resume
    34. 35. <ul><li>Federal Resume Outline </li></ul><ul><li>Summary – quick reference, top qualities </li></ul><ul><li>Employment history – Title of Job, 5 key </li></ul><ul><li>skills, Accomplishments (at least 1) </li></ul><ul><li>Education – including professional development </li></ul><ul><li>Awards – Honors, ribbons, ect. </li></ul>Write Your Federal and Electronic Resume
    35. 36. <ul><li>Federal Resume Database System </li></ul><ul><li>http://resumedb.resume-place.com/ffsc </li></ul><ul><li>Username: fleetandfamily </li></ul><ul><li>Password: getajob </li></ul>Write Your Federal and Electronic Resume
    36. 37. Federal resume facts: 2-5 pages Includes compliance details: SSN, Citizenship, employer's addresses, supervisors and salaries for 10 years, education information, plus city, state and zip. Write Your Federal and Electronic Resume Page 80
    37. 38. Federal resume tip: <ul><ul><ul><li>Use More Nouns! </li></ul></ul></ul><ul><li>Use more nouns and titles in your text: </li></ul><ul><li>WRITER, EDITOR, MECHANIC, FACILITATOR SUPERVISOR, TEAM LEADER, COUNSELOR, COORDINATOR, DATABASE ADMINISTRATOR </li></ul>Write Your Federal and Electronic Resume
    38. 39. Electronic Federal resume tips: No Formatting No bold, italics, bullets, underlines Flush left, ragged right Small paragraphs (6-8 lines) Use ALL CAPS to highlight Write Your Federal and Electronic Resume Page 82
    39. 40. <ul><li>Write your KSAs & Cover Letter </li></ul><ul><li>This is your opportunity to expand on your best experiences and skills. </li></ul>Write your KSAs and Cover Letter Page 84
    40. 41. KSAs have many names Part two of many Federal applications will require Questions, Answers, Essays, Examples, and Knowledge, Skills and Abilities narratives Write your KSAs and Cover Letter Page 85
    41. 42. Definition of a KSA Knowledge: An organized body of information, usually of a factual or procedural nature, which, if applied, makes adequate performance on the job possible. Skills: The proficient manual, verbal, or mental manipulation of data, people, or things. Observable, quantifiable, measurable. Abilities: The power to perform an activity at the present time. Implied is a lack of discernible barriers, either physical or mental, to performing the activity. Write your KSAs and Cover Letter Page 85
    42. 43. Importance of a KSA KSAs are Rated and Ranked Scores can be 5-3-1, depending on your answers. 5 is the highest score! KSAs can prove your performance based on past experience! Write your KSAs and Cover Letter Page 87
    43. 44. CCAR Formula – Story-telling style Context – What was the situation? Challenge – What were the challenges? Actions – What were your actions? Results – What were the results? Write your KSAs and Cover Letter Page 88
    44. 45. Write your KSAs and Cover Letter Rules for KSAs Give one good example per KSA Use a different example if possible for each KSA Typical length is half to two-thirds of a page Pack in the information; edit the text Page 86
    45. 46. Write in the first person “I” Spell out acronyms Quantify your results and accomplishments Use examples from all parts of your life Proofread Find examples of KSAs on the On-line FedRes Database ! http://resumedb.resume-place.com/ffsc Navy FFSC Username: fleetandfamily Navy FFSC Password: getajob Write your KSAs and Cover Letter Rules for KSAs Page 86
    46. 47. <ul><li>Apply for Jobs and Submit Your Resume </li></ul><ul><li>“ Perseverance and spirit have done wonders in all ages.” </li></ul><ul><li>-George Washington </li></ul>Apply for Federal Jobs and Submit Your Resume Page 102
    47. 48. More than 50 ways to apply for a Federal job! Apply for Federal Jobs and Submit Your Resume Pages 104 to 106
    48. 49. Quickhire, Avue and USA Staffing EPA, USGS, Library of Congress, GSA, Border Patrol Electronic Resume, Occupational, and Task Questions Apply for Federal Jobs and Submit Your Resume
    49. 50. Internal agency system - several Homeland Security agencies, CIA, NSA Resume Only with Application Questions Apply for Federal Jobs and Submit Your Resume
    50. 51. Optional Form OF - 612 is still accepted by a few agencies, but not recommended SF-171 - eliminated in 1995 Not recommended ever. Other ways to apply Apply for Federal Jobs and Submit Your Resume
    51. 52. I have no education in this task I have had education, but I have not performed this task I have performed this task with close supervision I have performed this task independently. I have supervised this task, trained others and am consulted by others as an expert. QuickHire and Other Self-Assessments Are you a 5? Apply for Federal Jobs and Submit Your Resume Page 108
    52. 53. <ul><li>Tracking and Following-up on Applications </li></ul>Track and Follow-up on Applications Page 114
    53. 54. Follow-up techniques Call and leave voicemail Write emails Fax distinctive faxes to get information on applications Track and Follow-up on Applications Page 115
    54. 55. Practice the Voicemail Script! Track and Follow-up on Applications Page 116
    55. 56. Follow-up online Track and Follow-up on Applications Page 117
    56. 57. Follow-up online Track and Follow-up on Applications Page 118
    57. 58. Follow-up online Track and Follow-up on Applications Page 119
    58. 59. <ul><li>Interviewing for a Federal Job </li></ul><ul><li>It takes practice, research and preparation for a successful job interview. </li></ul>Interview for a Federal Job Page 120
    59. 60. Be prepared! Many people make the CERT list, but don't get hired because they can't talk about their experiences well enough. Interview for a Federal Job Page 121
    60. 61. <ul><li>Types of Interviews </li></ul><ul><li>Telephone </li></ul><ul><li>Individual </li></ul><ul><li>Group/Panel </li></ul>Interview for a Federal Job Page 122
    61. 62. Practice your accomplishments for the Behavior-Based Interview! J ob-Related O pen Ended B ehavioral-Based S kill and Competency Based Interview for a Federal Job Page 124
    62. 63. Get hired! Physical presence Eye contact, professionalism, clear speaking Smile, have enthusiasm, demonstrate interest Interview for a Federal Job
    63. 64. Congratulations! You've completed the Ten Steps!
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