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Dassian GOVCON Overview

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  • SAP and Dassian developed GOVCON – the industry's first comprehensive, pre-configured, fully integrated, SAP ERP-based enterprise solution – to enable not just transparency, but GOVCON enterprise transparency for today's government contractors.
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  • 1. Dassian GOVCON An SAP Enterprise Solution© 2013 All rights reserved Thursday, February 28, 2013
  • 2. Dassian – Who are we? Founded November 2000 ‘White Space’ solution provider in many key Over 400 satisfied Corporate industries forsoftware customers Headquarters internationally Scottsdale, Arizona, SAP including:- •Aerospace & SAP Defence SAP OSS SAP Software Development •Oil and Gas support Partner Partner •Engineering, provider Construction & Operations Deliver and support •Public Services Very close working high quality SAP & Service relationship with based solutions Providers SAP through a proven track record. Thursday, February 28, 2013
  • 3. Dassian Solution - GOVCON Dassian GOVCON Product Features• For Government Professional Service • Contract Flow Down Providers • Billing & Funding Control• Enabling Full CAS Compliance • Automatic Final Billing & Closeout• Automated Government Invoicing • Retroactive Rate Adjustments• Pre-Configured Best Practice Solutions • Incurred Cost Submission Reports• Includes Implementation Consulting • Timesheet Change Log• Training, Testing, and Process Documents • Actual Labor Costing & Reconciliation • Project Management Integration • Workforce Contract Assignment © 2013 All rights reserved
  • 4. Dassian GOVCON OverviewRapidly Implement CAS & Contract Compliance for Government Contracting Cost Plus, T&M, Pre-Defined CAS FFP Contracts & Accounting, and Automated Disclosure Statement Billing SF1034 & SF1035 Invoice FormsContractFlow Down Incurred Cost Submission, CPR Reports Training, Testing, Timekeeping & and Process Payroll Documentation
  • 5. GOVCON – Enabling Government Contracting • Increases Revenue Opportunities via Full CAS Contract Market • Improved Cash Flow due to reduced A/R Aging • Improved Cash Flow due to Automated Close • Reduced Cost of Invoice Creation via System Automation • Reduced Audit Risk with transaction detail backup • Ongoing Cost Savings by limiting the Hardware footprint • Solution Grows as Your Company Grows thus capitalizing on your initial system investment • Lower Cost of Ownership compared to competing products.© 2013 All rights reserved Thursday, February 28, 2013
  • 6. GOVCON Compliance Strategy • Dassian’s Standard Solution Roadmap • Satisfy DCAA Adequate Accounting System Requirements • Pre-Designed and Documented Disclosure Statement • Government Order to Cash Scenarios for: • T&M, Cost Plus, and Fixed Price Contracts • Enables Compliance in these Systems • Contract Management • Billing • Time Keeping • CAS • Procurement • Project Management© 2013 All rights reserved Thursday, February 28, 2013
  • 7. GOVCON Roadmap Contract Billing Detail Flow Down Data Invoice Creation Management Report Resource Actual Labor Payroll Project Creation Time Entry Assignment Cost Reconciliation Actual Procured Timesheet Subcontract Payroll Details Services Change Log Labor Cost Financial Applied Indirect Incurred Cost AP/AR Treasury Costs Reports© 2013 All rights reserved Thursday, February 28, 2013
  • 8. GOVCON Direct Costing Labor Subcontract Unallowable OtherProper Segregation of Ability to Cost TimeDirect Labor Entered by Clearly Definablesupporting FAR 31.202 Subcontractor supporting FAR 31.205 Supports Payrolland 203 Supports Charging Allocation from SAP Contract Labor or external PayrollPayroll Allocation toFinal Cost Objective CategoriesRetroactive Pay Source Documentschanges are accurately are available forallocated Invoicing and Audits Reduced Cost and Complexity compared to Simplified Audit Standard Costing Ability Systems
  • 9. GOVCON Indirect Costing G&A Overhead Fringe OtherB&P Tracking Other Direct Costs Consistently Applied Defined Indirect Pools from ProductiveIR&D Tracking Departments to Direct and Indirect Defined IntermediaryUnallowable Cost Labor Pools Applied to DirectTracking Labor Supports Provided Disclosure Statement Simplifies Year End Increases Revenue Compliance Reporting Opportunities with supporting FAR 52.216-7 Full CAS Contracts
  • 10. Dassian’s Contract Payroll Reconciliation Total Payroll is divided by Total charged hours to define labor price for each hour. Each Hour is Priced. Reversals are done for each price change.
  • 11. Dassian’s Incurred Cost Submission Reporting Notes are user defined and printed on the Schedule Schedule H project data is linked to this Schedule to support IR&D and B&P
  • 12. GOVCON Contract Management Contract Billing Setup Rates Reporting Setup Cost Plus, Time and Material Fixes Price Contract Data: Ceilings GSA Rate Contract Prime Cont. # Fee & Cost Schedules Performance Retention Against Modifications: T&M Billing Funding Contract & Fees: Fixed, Rates Funding Value Invoice Award, History Contract Incentive Billing Modification Project Assign Overhead Database for DCAA to CLINs ACRN Reporting Rates Distribution ACRNs Easier to Manage Funding with Contract Performance Dashboard and Funding AlertsThursday, February 28, 2013 12
  • 13. GOVCON Flow Down – CAS FAR 52.230-2 & OtherFlow Down Data Populate Values Display Values In Supply Receiving Fields On Contract Contract Objects Displays Contract Flow Down Fields Populate Values Displays Populated Data in Other SAP Field Values Fields Replenishment Contracts Contracts Objects Field Groups Purchase Sales Orders Sales orders Specify Receiving Requisitions Objects Flows Down from Purchase Copy Functionality SD document to SD Orders document WBS Elements Maintain DCAA compliance by passing Saves Procurement to suppliers DPAS time by automating Rating, Prime Contract, Prime Contract data CAS clauses and other to Supply Line requirements
  • 14. GOVCON Billing Review Unbilled Initiate Enables Direct Cost/Billing Billing Reporting Billing to Payment Billing Office thus Reducing Holds A/R Aging and Increasing Cash Flow Review Billing Cum. Costs Approval Unbilled Extracts Costs Allow Process Costs from Project Funding Ledger SF1034 Supports DCAA Control & Audit with Reports Place on Will Not Ceilings SF1035 tying Source Detail Consider to Invoice Billing Hold Apply Rates Unallowables Calculate Billed/Unbilled or Costs on Remove Fees & Cost Backup Billing Hold from Billing Retentions Report Decreases Operating Hold Retroactive Costs Thru Rate Adjust. Funding Alerts Automation of Invoicing Process Increases Cash Flow by Faster Invoice GenerationThursday, February 28, 2013 14
  • 15. GOVCON Billing – Cost Plus SF1034/1035 provided that can be modified to suit each customer implementation
  • 16. GOVCON Project Management Project Project Project Integration Dassian understands Structure Schedule Planning the key requirements of Government Project Management Work Contract Start and End Cost plans Breakdown Management Dates Work plans Structure Labor Entry MSIS* adds Management Procurement Scheduling Reserve Billing Relationships Undistributed Dassian integrates Reporting Project Constraints Budget Management with Critical Path Forecasting all other GOVCON functions Control Accounts & Work Packages* EVMS* CPR Reports* Is your project management software in line with Government standards?Thursday, February 28, 2013 © 2013 All rights reserved 16
  • 17. GOVCON Resource Assignment Person Capacity Labor Assignment Category Travel Single Point of Entry Evaluation for Several Planning Processes Plan Resource By Person Travel for Task Control Authorization By Group Contract Labor Plan Hours by Person Assign Available Categories Plan Labor Person Category Assign in SAP Schedule, Cost, and Hour integration or MS Project* Person Selection by QualificationThursday, February 28, 2013 © 2013 All rights reserved 17
  • 18. Dassian’s Resource Assignment Capability Evaluate by person or groups of people
  • 19. GOVCON TimekeepingAssigned Time Time Recording Time Change Work ApprovalDefined Labor Web Timesheet Additional ApprovalCategory Approval Email Defined Worklist Pre-defined ReasonEffective Dates Alternate Approver Date Validation CodesHour Limits Serial & Parallel Hour Validation Approvals Reason for Change Cost Object Validation Text Field Rejection Notification Employee Time Certification Simplifies Reduces Cost and Government Audits Increases Revenue by with Integrated Preventing Mischarging Reporting
  • 20. Dassian’s Time Entry Change Tracking Definable Reason Codes User defined Change Documented Approver Description and record for each change
  • 21. GOVCON ProcurementPlanning Approval Compliance ExecutionSubcontract Services Email Approval Contract Terms & Subcontractor TimeSubcontract Materials Routing Conditions Flow Down EntryCost Plan Defined Approval Assign Contract Labor Subcontractor Labor Procedure Categories ChangesDefined Personnel Approval Assign Work Purchase Order Thresholds Integration Manage Materials by Project Invoice Integration Automates 3 way Simplifies Invoicing Match Invoice with Common Labor Verification Categories
  • 22. GOVCON Value Proposition • Increases Revenue Opportunities via Full CAS Contract Market • Improved Cash Flow due to reduced A/R Aging • Improved Cash Flow due to Automated Close • Reduced Cost of Invoice Creation via System Automation • Reduced Audit Risk with transaction detail backup • Ongoing Cost Savings by limiting the Hardware footprint • Solution Grows as Your Company Grows thus capitalizing on your initial system investment • Lower Cost of Ownership compared to competing products© 2013 All rights reserved Thursday, February 28, 2013
  • 23. Questions© 2013 All rights reserved Thursday, February 28, 2013
  • 24. Thank You • 6900 East Camelback Rd. Dan Murphy, Suite 805 Scottsdale, Arizona President 85251 • Fax: 1-866-877-4705 Erik Hayes • Email: Director, dmurphy@dassian.com Solution • Email: Management ehayes@dassian.com2/28/2013 ©Copyright 2013 Dassian Inc. Page 24

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