HQ Reconfiguration Event<br />November 2010<br />Darrin Shaw (Associate Director of Informatics)<br />12/3/2010<br />
Overview<br />Trends re-shaping the workplace<br />Our HQ Challenges today<br />Meeting the challenge through ‘WorkSmart’ approach<br />Overview of ‘WorkStyles’ scope for this project<br />How can technology support and enable ‘WorkSmart’<br />
Our HQ Challenge today<br />Use our HQ space to optimum (save money)<br />Co-location directorates and teams (effective working)<br />Reduce travel (carbon footprint)<br />Lean ‘ways of working’<br />
Meeting the challenge ‘WorkSmart’<br />Traditional office layout’s (does this work for us, limitations & constraints, opportunities)<br />Travel (if we could work from multiple locations would this reduce travel)<br />Are we getting the most from technology to support new ways of working (culture)<br />Encourage new ‘workstyles’ – agile or flexible working <br />
Workstyles<br />3 main ‘workstyles’ – <br />office based<br />agile/flexible or remote (on the move)<br />Home based <br />Flexible working – could be more than working between locations, extends to hours of work and patterns. Question – is this a consideration?<br />
It’ time to change ‘WorkSmart’<br />‘Paperlight’ –significant reduction of storage, supports flexible working, move to e-document/records management<br />E-collaboration – access information from anywhere securely<br />New channels of communication to stay in touch – ‘presence awareness, instant message, tele and video conferencing’<br />
Technology developments to support WorkSmart<br />
Making the Change and realising the benefits<br />Significant culture change –move to ‘Paperlight’<br />Commitment to new ways or working enabled through technology (you need to be well organised)<br />Better working environment v’s a desk for everyone (for flexible workers)<br />Better work life balance through flexible working approach – next steps (how many of staff already work and logon from home) <br />
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