VOLUNTEERORIENTATION2009Volunteer HelpBehind the Scenes!

Want to help Behind the Scenes?Helping behind the scenes at the Columbia Festival of the Arts is a critical job. These are the jobs that need to get done that require a tremendous amount of support, from helping in the office, to loading items to the LakeFront and the theatres.

Supporting Office Staff

Office AssistanceGood phone skills are needed, be polite, know the phone script.Make copies, file paperwork, assist with mailings, data entry.Ask what other tasks need to be done.Have fun!

Good phone skills are needed, be polite, know the phone script.

Make copies, file paperwork, assist with mailings, data entry.

Ask what other tasks need to be done.

Have fun!

Event Load In/Set Up /

Set Up SupportTransporting to venue.Unpacking and setting up.Assist with tents, chairs, tables and displays.

Transporting to venue.

Unpacking and setting up.

Assist with tents, chairs, tables and displays.

Event Load In and Set UpEnsure supplies and rental equipment get transported to appropriate venues.Inventory item.

Ensure supplies and rental equipment get transported to appropriate venues.

Inventory item.

Signage Installation

Signage InstallationBe attentive that signs are correct for directions and flow of traffic.Install directional signs along roadways throughout Howard County (Venues).Install LakeFest directional signage throughout lakefront grounds (events).

Be attentive that signs are correct for directions and flow of traffic.

Install directional signs along roadways throughout Howard County (Venues).

Install LakeFest directional signage throughout lakefront grounds (events).

HospitalitySolicit donations.Set up meals.Transport materials and food items.Maintain towel inventory for artists.

Solicit donations.

Set up meals.

Transport materials and food items.

Maintain towel inventory for artists.

Hospitality Green RoomTransport materialsUnpack bins, set up dressing rooms, maintain welcoming atmosphere during rehearsals & performances.Put room back in order, discard old food, clean off tables, re-pack bins.Be professional!

Transport materials

Unpack bins, set up dressing rooms, maintain welcoming atmosphere during rehearsals & performances.

Put room back in order, discard old food, clean off tables, re-pack bins.

Be professional!

Transportation

TransportationValid driver’s license required.Ensure artists get to party, hotel or airport on time.Park in “waiting” area to connect with troupe’s road manager.Greet arriving party at luggage carousel with greeting sign, retrieve the vehicle while artists gather at curb.

Valid driver’s license required.

Ensure artists get to party, hotel or airport on time.

Park in “waiting” area to connect with troupe’s road manager.

Greet arriving party at luggage carousel with greeting sign, retrieve the vehicle while artists gather at curb.

TransportationTransport artists back to airport upon completion.Assist artists whenever possible.**Remember, if using your own vehicle, keep track of your mileage to deduct it from your personal tax return.

Transport artists back to airport upon completion.

Assist artists whenever possible.

**Remember, if using your own vehicle, keep track of your mileage to deduct it from your personal tax return.

Traffic Control&Parking Attendants

Parking AttendantsControl access to designated parking areas.Redirect motorists to open parking areas.Direct handicapped motorists to handicap parking.

Control access to designated parking areas.

Redirect motorists to open parking areas.

Direct handicapped motorists to handicap parking.

Rental Equipment/Furnishing

Rental Equipment/FurnishingRental tables, chairs and linens need to be inventoried at Sheraton garage at the beginning and ending of the Festival.

Rental tables, chairs and linens need to be inventoried at Sheraton garage at the beginning and ending of the Festival.

Rental Equipment/FurnishingBe available on Monday when equipment is to be picked up by rental company.Be careful lifting, save your back.

Be available on Monday when equipment is to be picked up by rental company.

Be careful lifting, save your back.

Breakdown/ Move-Out

Breakdown/Move-OutPack up.Transport all signs, supplies, products, equipment and materials to Festival Office and Storage sites.

Pack up.

Transport all signs, supplies, products, equipment and materials to Festival Office and Storage sites.

Breakdown/Move-OutGather all signs, banners, supplies to CFA office.Tables and chairs back to parking garage at Sheraton.Use care when lifting.Thank you!

Gather all signs, banners, supplies to CFA office.

Tables and chairs back to parking garage at Sheraton.

Use care when lifting.

Thank you!

Sign Removal

Signage RemovalRemove signs from key roads, thoroughfares and highways, no later than 1 – 2 days after last performance.Return signs to CFA office.

Remove signs from key roads, thoroughfares and highways, no later than 1 – 2 days after last performance.

Return signs to CFA office.

THANK YOUWithout youthe “behind-the-scenes” jobs would not get done.