Compliance And Reporting May 2 12

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Environmental Compliance Essentials: introduction to environmental compliance and reporting in Ontario, May 2, 2012

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Compliance And Reporting May 2 12

  1. 1. Compliance and Reporting Environmental Compliance Essentials Dianne Saxe, Ph.D.May 2, 2012 1
  2. 2. Overviewn Mandatory reportingn Compliant reportingn Protecting InformationMay 2, 2012 Dianne Saxe 2
  3. 3. Mandatory reportingn What must be reported? Just about everything... n Routine air / water emissions (Fed / prov / munic) n Spills n Waste n Products, e.g., n drinking waterMay 2, 2012 Dianne Saxe 3
  4. 4. Sources of reportingrequirementsn Statutes & reßgulations (many!): e.g.,n Environmental Protection Act n s. 13, 15, 92, 168.15 n Airborne Contaminant Discharge Monitoring & Reporting Regulation (O.Reg. 127/01) n Emission Summary & Dispersion Modelling Reports (O.Reg. 419/04) n MISAMay 2, 2012 Dianne Saxe 4
  5. 5. E.g. Reg. 419n Must notify MOE: If air emissions may exceed air standard, guideline, upper risk threshold and / or may cause adverse effect n Must submit abatement plan within 30 days n Must submit ESDM report within 3 months of potential URT exceedenceMay 2, 2012 Dianne Saxe 5
  6. 6. More statutesn Ontario Water Resources Actn Safe Drinking Water Actn Nutrient Management Actn Toxics Reduction Act, 2009n Pesticides Actn etc.May 2, 2012 Dianne Saxe 6
  7. 7. Other sourcesn By-laws n Toronto’s Right to Know By-lawn Permits n Certificate of Approval, PTTWn Orders n Control Orders, Provincial Officer Ordersn National Pollutant Release InventoryMay 2, 2012 Dianne Saxe 7
  8. 8. Common issuesn Spillreportingn Contaminated site reportingn Engineer’s professional obligation to reportMay 2, 2012 Dianne Saxe 8
  9. 9. Spill reportingn What is a spill?n Abnormal discharge out of a structure, vehicle or other container n of a pollutant n into the natural environment n that causes or is likely to cause an adverse effectMay 2, 2012 Dianne Saxe 9
  10. 10. Is that a spill?n No minimum quantityn Need not leave propertyn Odours or gas (not noise) can = spilln Leaksn FlyrockMay 2, 2012 Dianne Saxe 10
  11. 11. Obligationsn Stopspilln Report n To MOE, Municipality, owner of pollutant, AND person in control of pollutant, n Plus OHSA if impact on a workern Contain and clean up n Restore natural environment to the extent practicablen Civil liabilityMay 2, 2012 Dianne Saxe 11
  12. 12. Contaminated site reportingn Is it a “discharge”?n Is it a “spill”?n Is it migrating?n Is it a danger?May 2, 2012 Dianne Saxe 12
  13. 13. Overviewn Mandatory reportingn Compliant reportingn Protecting InformationMay 2, 2012 Dianne Saxe 13
  14. 14. Compliancen A resultn Essentialgoal of good managementn Usually motivated by regulatory requirementsn Minimizes short and long term liabilityn Can improve efficiency, save moneyn Doesn’t happen by accidentMay 2, 2012 Dianne Saxe 14
  15. 15. Compliant reporting 1n Identify requirements, e.g. n Statute/ regulations n Special reporting requirements? e.g., MISA regulations apply n Emissions from equipment used? n Permits n CofA, other permits (e.g., PTTW, discharge permits)May 2, 2012 Dianne Saxe 15
  16. 16. Compliant reporting 2n Detect what needs reporting n Monitoring n Internal reporting n Is someone checking the reports?n On timeMay 2, 2012 Dianne Saxe 16
  17. 17. Compliant reporting 3n Know how to reportn Just the facts, ma’amn Never guess or speculaten I don’t know?May 2, 2012 Dianne Saxe 17
  18. 18. Compliant reporting 4n Make it someone’s jobn Do they know how to do it? n How do you know? n How can you prove it?n Required reporting parameter(s) n Know all possible sources - Don’t be surprised! n Processes? (air, water, soil) n Suppliers?May 2, 2012 Dianne Saxe 18
  19. 19. Compliant reporting 5n Keep good records n What did you report? n When? n Why?May 2, 2012 Dianne Saxe 19
  20. 20. Compliant reporting 6n Audit n Is your system working? n Do you correct mistakes? n Do you learn from mistakes?May 2, 2012 Dianne Saxe 20
  21. 21. Environmental managementsystem?n Help make it all happenn E.g. ISO 14001May 2, 2012 Dianne Saxe 21
  22. 22. Overviewn Mandatory reportingn Compliant reportingn Protecting InformationMay 2, 2012 Dianne Saxe 22
  23. 23. Report integrityn Protectedformats (e.g. locked PDF)n Secure physical originalsn Encrypted transmissionn Controlled recipientsn Confidentiality agreements?May 2, 2012 Dianne Saxe 23
  24. 24. What can the MOE demand?n Who’s asking? n Provincial Officer powers n Inspector v. Investigator n Always ask who and whyn Asking for: n Documents? n Answers to questions? n Explanations?May 2, 2012 Dianne Saxe 24
  25. 25. MOE use of reportsn Assess compliancen Environmental Penaltiesn Use in prosecution?n Self-incrimination? n R. v. SoulesMay 2, 2012 Dianne Saxe 25
  26. 26. Solicitor / client privilegen When to usen What can it protect?n How to assert?n Instruction letter n “privileged & confidential, for the advice of counsel” n Separate from paymentn Data / working papers / drafts / reportsMay 2, 2012 Dianne Saxe 26
  27. 27. Protecting privilegen Treat as confidential n Control distribution and copyingn Keep the lawyer centraln Confidentiality agreements for third partiesn Buy time to fix the problem?May 2, 2012 Dianne Saxe 27
  28. 28. Public Accessn Mandatory public distribution, e.g., n Toxics Reduction Act, 2009 n Safe Drinking Water Act n Federal National Pollution Release Inventory (under CEPA, 1999)n Legal proceedings (exhibits)n FOIMay 2, 2012 Dianne Saxe 28
  29. 29. FOI defence?n Protected information? n Trade secrets? n Other proprietary information?n Confidentiality claims? n Clearly marked? n Kept separate? n Justified?May 2, 2012 Dianne Saxe 29
  30. 30. Overviewn Mandatory reportingn Compliant reportingn Protecting InformationMay 2, 2012 Dianne Saxe 30
  31. 31. Questions? SAXE LAW OFFICE 720 Bathurst Street Toronto, Ontario M5S 2R4 Tel: 416 - 962 - 5882 Fax: 416 - 962 - 8817 Email: dsaxe@envirolaw.com Our popular blog: envirolaw.comMay 2, 2012 Dianne Saxe 31

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