Gaining a Foothold: Using Basecamp to Improve Productivity and Collaboration

Gaining a Foothold Using Basecamp to Improve Productivity and Collaboration Scott Nesbitt and Aaron Davis

About Us

Introduction

Project Challenges
Efficient time management
Staying on top of tasks
Maintaining often tight schedules
Remote collaboration and communication

Why Did We Choose Basecamp?
Easy to use
Features that we needed (but not overkill)
Flexibility
Customizable
Messaging and reporting
Price

The Keys to Gaining a Foothold
Solid project management
Collaboration
File management
User experience

Contents
Project Management
Messaging
Collaboration
File Management

Project Management
Dashboard
Project Overview
Milestones
To-Do Lists
Time Tracking

Dashboard

Dashboard
Project at a glance
Milestone tracking
Monitor multiple projects simultaneously
Quick activity overview

Project Overview

Project Overview
Specific to one project
Can be associated with
A deliverable
A client project

Milestones

Milestones
High level objectives
Document Project Plan
Create Draft
SME Review
Associated with To-Do Items
Associated with Messages
Works well with Agile
User stories relate to milestones

To-Do Lists

To-Do Lists
Roll up into Milestones
Task and activity based
Granular and modular
Time tracking integration

To-Do Lists
Development enhancements or changes
Monitor personal items across all projects

Time Tracking

Time Tracking
Easy to use
Can be generated through to-do items
Create time report
Export to CSV to manipulate offline

CSV Export

Messaging
Chat
Messages

Chat
Knowledge capture
Post files
Real time
Persists until project ends
Archived and searchable

Messages

Messages
Email alternative
Mechanism for:
SME reviews
Threaded comments
Q&A with teams
Associate and complete milestones
Content sign-off

Messages
Email notifications
Centrally managed
Searchable

Collaboration
Writeboard
Syndication

Writeboard

Writeboard
Simple and “low-fat” way to write
Internal and external team members
Flexible
Export writeboards to intranet site
Quick SME reviews with comments
Sign-off

Syndication

Syndication
RSS based
Feed reader
Mobile device
Control over project status
Less invasive than email alerts

File Management

File Management
File sharing for remote team
Attach to messages and chats
Tagging using Categories
Versioning of uploaded files
SME review
Content source

Gaining a Foothold
Less time managing, more time writing
Usability
Collaboration beyond the writing team
At-a-glance project control

Additional Resources Presentation http://www.dmncommunications.com/presentations On the Web http://www.dmncommunications.com Blog http://www.dmncommunications.com/weblog Podcast http://dmn.podbean.com

Contact Us

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Gaining a Foothold: Using Basecamp to Improve Productivity and Collaboration

by DMN Communications on Apr 20, 2007

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