Usage of Technology and
Digital Resources in the
De La Salle University Library
by Ana Maria B. Fresnido
3rd
Meeting
AUNIL...
3
DLSULibraryTechnology&DigitalResources
2005-2006
Objectives of Usage Monitoring
• to identify resources and
facilities
-...
4
DLSULibraryTechnology&DigitalResources
2005-2006 Sources of Statistics
• publishers’ usage statistics
• the Millennium i...
5
DLSULibraryTechnology&DigitalResources
2005-2006
• Inaugurated in
August 1996
• Designed like a
cyber cafe
• Equipped wi...
6
DLSULibraryTechnology&DigitalResources
2005-2006
Cybernook’s Monthly Usage
11290
11181
5944
10441
11778
18137
7764
17026...
7
DLSULibraryTechnology&DigitalResources
2005-2006
• Acquired in December 2002
• Web and Java based
• Modules:
- Acquisiti...
8
DLSULibraryTechnology&DigitalResources
2005-2006
• 22 Dedicated terminals
WebOPAC
9
DLSULibraryTechnology&DigitalResources
2005-2006 OPAC’s Monthly Usage
0
20000
40000
60000
80000
100000
120000
140000
160...
10
DLSULibraryTechnology&DigitalResources
2005-2006
• Provides links to online resources
• Access to Web OPAC & online cat...
11
DLSULibraryTechnology&DigitalResources
2005-2006
Usage of DLSU Library’s Homepage
11290
11181
5944
10441
11778
18137
77...
12
DLSULibraryTechnology&DigitalResources
2005-2006
• Provides access to:
- university’s computer
network
- Internet
• Ava...
13
DLSULibraryTechnology&DigitalResources
2005-2006 Wireless LAN’s Usage
June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar...
14
DLSULibraryTechnology&DigitalResources
2005-2006
0
50
100
1st
Qtr
3rd
Qtr
East
West
North
• Automatic generation of
ove...
15
DLSULibraryTechnology&DigitalResources
2005-2006
• 8 computer units
• With:
- access to the
Internet &
Intranet
- E-mai...
16
DLSULibraryTechnology&DigitalResources
2005-2006
Usage of Faculty Corner
142
200
169
139
134
158
63
151
122
172
59
79
0...
17
DLSULibraryTechnology&DigitalResources
2005-2006
• 47 Computer units
• With:
- access to the Internet &
Intranet
- E-ma...
18
DLSULibraryTechnology&DigitalResources
2005-2006
Circulation Section’s Graduate Corner Usage
Statistics
602
467
583
350...
19
DLSULibraryTechnology&DigitalResources
2005-2006 Mini-E-Classroom
• Equipped with:
- 10 computer units
- Digital projec...
20
DLSULibraryTechnology&DigitalResources
2005-2006 Mini-E-Classroom (cont.)
• for multimedia
production/e-learning
classe...
21
DLSULibraryTechnology&DigitalResources
2005-2006
Usage of the Mini-E-Classroom
10
9
5
3
3
1
2
0
3
3
2
1
0 2 4 6 8 10 12...
22
DLSULibraryTechnology&DigitalResources
2005-2006 Digital Resources
• Online Resources
- electronic databases
- electron...
23
DLSULibraryTechnology&DigitalResources
2005-2006
In-Campus Access to Online Resources
0
500000
1000000
1500000
2000000
...
24
DLSULibraryTechnology&DigitalResources
2005-2006
Off-Campus Access to Online Resources
Students Faculty CAP
39440
17243...
25
DLSULibraryTechnology&DigitalResources
2005-2006 Materials in Digital Format
(CD/VCD/DVD)
• Includes
- electronic datab...
26
DLSULibraryTechnology&DigitalResources
2005-2006
Usage of Materials in Digital Format
by Patron Type
Students,
679
Facu...
27
DLSULibraryTechnology&DigitalResources
2005-2006 Cost of Electronic Subscriptions
(in US$) SY 2001 -2002 to 2005 - 2006...
28
DLSULibraryTechnology&DigitalResources
2005-2006 The Challenges
To sustain
subscription
despite tight
financial constr...
29
DLSULibraryTechnology&DigitalResources
2005-2006
Usage of Technology and Digital Resources in the De La Salle University Library
Usage of Technology and Digital Resources in the De La Salle University Library
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Usage of Technology and Digital Resources in the De La Salle University Library

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Paper presented at the 3rd meeting of the ASEAN University Network Inter-Library Online (AUNILO) Working Committee (Brunei Darussalam, 18-20 September 2006) by Ana Maria B. Fresnido

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  • The digital information environment has considerably changed the way DLSU students and faculty members access information provided by the University Library.
  • Statistics of usage in the DLSU Library is monitored to identify resources and facilities that are constantly used and those that are hardly used for marketing and collection development purposes and as basis for future management decisions.
  • Statistics are drawn from various sources including publishers’ usage statistics, the Millennium integrated library system, and manual log-ins for resources that do not provide automated usage statistics.
  • Several technological innovations have taken place and continue to take place in the DLSU Library. Significant changes include:
    The Cybernook
    Inaugurated in August 1996, the Cybernook is designed like a cyber café and equipped with thirty five (35) computers which students can use to surf the Internet.
  • Please take note that all my statistical usage report will cover school year 2005-2006, that is, from June 2005 to May 2006.
    The Cybernook has consistently logged a high number of usage. For SY 2005-2006, usage statistics summed up to 37,014.
  • The Millennium Integrated Library System
    For our integrated library system we have acquired in December 2002 the Millennium which is Web and Java based. At the moment DLSU has the ff. modules:
    Acquisitions
    cataloging (including local database cataloging module)
    serials management
    Web OPAC (online public access catalog)
    Circulation
    Web access management (off-campus access to online subscription)
    Web management report
    and materials booking (for reservation of multimedia materials/rooms)
    Total number of staff licenses is 33.
  • The Web OPAC which is the key to the library’s collection is one of the most frequently used modules. The DLSU Library has 22 dedicated terminals for OPAC scattered on all floors, which patrons can access while inside the Library. Outside the Library, the OPAC can be accessed through the Library’s homepage.
  • Total number of usage documented is:
    1,243,563 for searches done internally (searches performed within the campus)
    and 242,929 for searches done externally (searches performed off-campus)
    for a total of 1,486,492 searches.
  • The Library Homepage
    The DLSU Library’s Homepage
    provides links to the Library’s online resources
    access to its Web OPAC as well as online catalogs of system schools and other selected universities through the Philippine University Library Search Engine (PULSE)
    And also features the Library’s services, programs, policies and in-house publications.
  • The number of times the DLSU Library’s homepage was visited/accessed add up to 127,358 times.
  • Wireless Access to the university’s computer network and Internet is provided using wireless network cards installed in the patrons’ laptop. This service is made available only to patrons who have laptops. Use is restricted within the library premises.
  • Total usage is 284.
  • E-mail facility
    The university’s e-mail facility has really facilitated communication between librarians and library patrons. We have introduced the automatic generation of overdue and recall notices thru this facility. It is also thru the email where we post announcements on new services, policies, trial access and new subscriptions new acquisitions. Feedback on the usage of library materials and requests for orders of books and other library materials are also sent thru this facility.
  • The Faculty Corner
    We also have a faculty corner equipped with eight (8) computer units all with access to the Internet and Intranet, and have e-mail facility, MS Office and IVLE (Integrated Virtual Learning Environment) to meet the research needs of our faculty members
  • Total usage is 1,588.
  • The Graduate Corner
    Likewise, we also have graduate corners for the use of graduate students. A total of 47 terminals with access to the Internet and Intranet, email facility, Microsoft Office, IVLE (Integrated Virtual Learning Environment), all 3 corners are provided. We have 2 corners at the 2nd floor of the Library; 1 at the IMS with 10 terminals and 1 at the Periodicals Section with 20 terminals. Another one at the Circulation Section, 3rd floor of the University Library has 17 computers.
  • Recorded number of usage for all 3 corners is 18,869
    Instructional Media Services is, 4,298
    Periodicals Section, usage is 7,717
    6,854 for those at the Circulation Section
    *
  • The Mini-E-Classroom
    This is our mini-e-classroom equipped with the latest in instruction technologies. It has ten (10) computer workstations, a digital projector, and a screen.
  • The Mini-E-Classroom
    The mini-e-classroom is intended for multimedia production classes and e-learning classes requiring the use of HyperStudio 4, Director MX, Frontpage 2000, Authorware, Flash MX, Powerpoint XP, video steaming, IVLE (Integrated Virtual Leaning Environment), Net Support System (NSS), and faculty developed interactive instructional modules.
    Only trained faculty members are allowed to reserve for the use of this classroom. Training on the use of e-classrooms is provided by the university’s Center for Educational Multimedia (CREM).
  • Record shows that for the entire school year 2005-2006, the mini-e-classroom was used only 42 times. The low usage may be attributed to the to the limited number of users the mini-e-classroom can accommodate. Another reason would be that faculty members prefer the use of the university’s big e-classroom which can accommodate 40 students which of course is more suitable for class use.
  • Digital Resources in the DLSU Library
    The Library’s online resources include electronic databases, electronic journals, digital publications and Internet resources.
    These reources can be accessed both in-campus and off-campus. In-campus access may be done using networked computers in all offices or in student laboratories or at the Information-Reference Section of the University Library where 11 dedicated terminals are available.
  • Total number of results retrieved and downloaded through in campus is 546, 207.
    Databases which made it to the top ten most frequently used databases were:
    Science Direct - 87,014 search results.
    JSTOR - 70,465 search results
    ABI/INFORM Global (Proquest) - 69,700 search results
    Business Source Premier - 66,710
    PsychArticles - 59,733 search results
    Academic Research Library (Proquest) - 36,232
    Proquest Education Journals - 22,219
    Proquest Psychology Journal - 20,484
    Regional Business News (EBSCO) - 11, 749 search results
    Proquest Asian Business - 10,180 search results.
    Total number of search results retrieved and downloaded was 546,207
  • Off-campus access recorded 118,342 results retrieved and downloaded where majority of log-in reports were from students.
  • Materials in Digital Format (CDs/VCDs/DVDs)
    Aside from online resources, the Library also has materials in digital format like electronic books, databases in CDs, interactive multimedia, digitized rare and out-of-print books, digital videos/digitized videos and digital music.
    Total accessioned collection in digital format is 4,450.
  • Total usage of materials in digital format is 1,096. You see these types of collection are not as popular as online resources. Similar with the usage of online resources, though, students make up the majority of the users.
  • The DLSU Library’s budget report shows that for the last five years the cost of subscription to online databases and other electronic resources has tripled. From US$67,378.00 in school year 2001-2002 it went up to US$204,621.00 in school year 2005-2006. Actually in SY 2004-2005, the Library spent an even higher amount which is $216,656.72.
  • The Challenge to the DLSU Library
    Increase in subscription cost will undoubtedly continue to go up. One of the challenges that the DLSU Library has to face is to make sure that subscription to these resources is sustained despite the tight fiscal constraints.
    Since usage sets the price of the subscription what really matters most is that the library makes sure that these resources are utilized to the fullest.
  • Usage of Technology and Digital Resources in the De La Salle University Library

    1. 1. Usage of Technology and Digital Resources in the De La Salle University Library by Ana Maria B. Fresnido 3rd Meeting AUNILO Working Committee September 18-20, 2006
    2. 2. 3 DLSULibraryTechnology&DigitalResources 2005-2006 Objectives of Usage Monitoring • to identify resources and facilities - that are constantly used - that are hardly used for marketing and collection development purposes and as basis for future management decisions. for marketing and collection development purposes and as basis for future management decisions.
    3. 3. 4 DLSULibraryTechnology&DigitalResources 2005-2006 Sources of Statistics • publishers’ usage statistics • the Millennium integrated library system • manual log-ins
    4. 4. 5 DLSULibraryTechnology&DigitalResources 2005-2006 • Inaugurated in August 1996 • Designed like a cyber cafe • Equipped with 35 computers The Cybernook
    5. 5. 6 DLSULibraryTechnology&DigitalResources 2005-2006 Cybernook’s Monthly Usage 11290 11181 5944 10441 11778 18137 7764 17026 14626 4673 6719 7779 0 2000 4000 6000 8000 10000 12000 14000 16000 18000 20000 June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. April May • Annual Usage 37,014
    6. 6. 7 DLSULibraryTechnology&DigitalResources 2005-2006 • Acquired in December 2002 • Web and Java based • Modules: - Acquisitions - Cataloging - Serials management - Web OPAC - Web access management - Web management report - Materials booking • Licenses: 33 The Millennium
    7. 7. 8 DLSULibraryTechnology&DigitalResources 2005-2006 • 22 Dedicated terminals WebOPAC
    8. 8. 9 DLSULibraryTechnology&DigitalResources 2005-2006 OPAC’s Monthly Usage 0 20000 40000 60000 80000 100000 120000 140000 160000 External 22205 20105 20655 29261 22786 19638 9975 28802 22409 19772 11996 15325 Internal 150298 134813 99832 128067 126839 115969 45455 143446 96628 104507 27921 69788 Jun July Aug Sept Oct Nov Dec Jan Feb Mar Apr May • Annual Usage: - Internal: 1,243,563 - External: 242,929
    9. 9. 10 DLSULibraryTechnology&DigitalResources 2005-2006 • Provides links to online resources • Access to Web OPAC & online catalogs of system schools & selected universities • features the Library’s services, programs, policies and in-house publications. The Library Homepage
    10. 10. 11 DLSULibraryTechnology&DigitalResources 2005-2006 Usage of DLSU Library’s Homepage 11290 11181 5944 10441 11778 18137 7764 17026 14626 4673 6719 7779 0 2000 4000 6000 8000 10000 12000 14000 16000 18000 20000 June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. April May • 127,358 times visited/accessed
    11. 11. 12 DLSULibraryTechnology&DigitalResources 2005-2006 • Provides access to: - university’s computer network - Internet • Available to patrons who have laptops • Use is restricted within the library premises Wireless Access
    12. 12. 13 DLSULibraryTechnology&DigitalResources 2005-2006 Wireless LAN’s Usage June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. April May 42 41 83 32 45 59 18 2 8 29 8 0 0 20 40 60 80 100 Annual usage: 284
    13. 13. 14 DLSULibraryTechnology&DigitalResources 2005-2006 0 50 100 1st Qtr 3rd Qtr East West North • Automatic generation of overdue and recall notices • Announcements on: - new services - policies - trial access - new subscriptions & acquisitions • Feedback on the usage of library materials • Ordering of books & other library materials E-mail Facility
    14. 14. 15 DLSULibraryTechnology&DigitalResources 2005-2006 • 8 computer units • With: - access to the Internet & Intranet - E-mail facility - MS Office - IVLE Faculty Corner
    15. 15. 16 DLSULibraryTechnology&DigitalResources 2005-2006 Usage of Faculty Corner 142 200 169 139 134 158 63 151 122 172 59 79 0 20 40 60 80 100 120 140 160 180 200 June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. April May • 1,588 usage
    16. 16. 17 DLSULibraryTechnology&DigitalResources 2005-2006 • 47 Computer units • With: - access to the Internet & Intranet - E-mail facility - MS Office - IVLE • Located at: - IMS, 2nd floor - Periodicals Section, 2nd floor - Circulation Section, 3rd floor Graduate Students’ Corners 3rd floor 2nd floor IMS
    17. 17. 18 DLSULibraryTechnology&DigitalResources 2005-2006 Circulation Section’s Graduate Corner Usage Statistics 602 467 583 350 575 637 337 697 722 1084 362 438 0 200 400 600 800 1000 1200 June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. April May Annual Usage: 18,869
    18. 18. 19 DLSULibraryTechnology&DigitalResources 2005-2006 Mini-E-Classroom • Equipped with: - 10 computer units - Digital projector - screen
    19. 19. 20 DLSULibraryTechnology&DigitalResources 2005-2006 Mini-E-Classroom (cont.) • for multimedia production/e-learning classes requiring use of: - Hyperstudio 4 - Director MX - Frontpage 2000 - Authorware - Flash MX - PowerPoint XP - Video streaming - Integrated Virtual Learning Environment (IVLE) - Net Support School (NSS) - Interactive instructional modules
    20. 20. 21 DLSULibraryTechnology&DigitalResources 2005-2006 Usage of the Mini-E-Classroom 10 9 5 3 3 1 2 0 3 3 2 1 0 2 4 6 8 10 12 June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. April May Total Usage: 42
    21. 21. 22 DLSULibraryTechnology&DigitalResources 2005-2006 Digital Resources • Online Resources - electronic databases - electronic journals - digital publications - Internet resources • Accessible in- and off-campus
    22. 22. 23 DLSULibraryTechnology&DigitalResources 2005-2006 In-Campus Access to Online Resources 0 500000 1000000 1500000 2000000 2500000 EBSCO 21488 78485 81950 Proquest 174963 2440579 227617 Others 686 75859 236640 Login Searches Search Results 546,207 results retrieved and downloaded
    23. 23. 24 DLSULibraryTechnology&DigitalResources 2005-2006 Off-Campus Access to Online Resources Students Faculty CAP 39440 17243 54511 2588 1408 2930 28 16 178 0 10000 20000 30000 40000 50000 60000 EBSCO Proquest Others 118,342results retrieved & downloaded
    24. 24. 25 DLSULibraryTechnology&DigitalResources 2005-2006 Materials in Digital Format (CD/VCD/DVD) • Includes - electronic databases - interactive multimedia - digital/digitized videos - digitized rare books - digitized theses & dissertations - digital music • Total accessioned coll.: 4,450
    25. 25. 26 DLSULibraryTechnology&DigitalResources 2005-2006 Usage of Materials in Digital Format by Patron Type Students, 679 Faculty, 342 Others, 2CAP, 73 • Total Usage: 1,096
    26. 26. 27 DLSULibraryTechnology&DigitalResources 2005-2006 Cost of Electronic Subscriptions (in US$) SY 2001 -2002 to 2005 - 2006 67,378.00 86,796.75 121,053.36 216,656.72 204,621.89 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 2001/02 2002/03 2003/04 2004/05 2005/06
    27. 27. 28 DLSULibraryTechnology&DigitalResources 2005-2006 The Challenges To sustain subscription despite tight financial constraints To make sure that resources are utilized to the fullest
    28. 28. 29 DLSULibraryTechnology&DigitalResources 2005-2006

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