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Usage of Technology and Digital Resources in the De La Salle University Library



Paper presented at the 3rd meeting of the ASEAN University Network Inter-Library Online (AUNILO) Working Committee (Brunei Darussalam, 18-20 September 2006) by Ana Maria B. Fresnido

Paper presented at the 3rd meeting of the ASEAN University Network Inter-Library Online (AUNILO) Working Committee (Brunei Darussalam, 18-20 September 2006) by Ana Maria B. Fresnido



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  • The digital information environment has considerably changed the way DLSU students and faculty members access information provided by the University Library.
  • Statistics of usage in the DLSU Library is monitored to identify resources and facilities that are constantly used and those that are hardly used for marketing and collection development purposes and as basis for future management decisions.
  • Statistics are drawn from various sources including publishers’ usage statistics, the Millennium integrated library system, and manual log-ins for resources that do not provide automated usage statistics.
  • Several technological innovations have taken place and continue to take place in the DLSU Library. Significant changes include: The Cybernook Inaugurated in August 1996, the Cybernook is designed like a cyber café and equipped with thirty five (35) computers which students can use to surf the Internet.
  • Please take note that all my statistical usage report will cover school year 2005-2006, that is, from June 2005 to May 2006. The Cybernook has consistently logged a high number of usage. For SY 2005-2006, usage statistics summed up to 37,014.
  • The Millennium Integrated Library System For our integrated library system we have acquired in December 2002 the Millennium which is Web and Java based. At the moment DLSU has the ff. modules: Acquisitions cataloging (including local database cataloging module) serials management Web OPAC (online public access catalog) Circulation Web access management (off-campus access to online subscription) Web management report and materials booking (for reservation of multimedia materials/rooms) Total number of staff licenses is 33.
  • The Web OPAC which is the key to the library’s collection is one of the most frequently used modules. The DLSU Library has 22 dedicated terminals for OPAC scattered on all floors, which patrons can access while inside the Library. Outside the Library, the OPAC can be accessed through the Library’s homepage.
  • Total number of usage documented is: 1,243,563 for searches done internally (searches performed within the campus) and 242,929 for searches done externally (searches performed off-campus) for a total of 1,486,492 searches.
  • The Library Homepage The DLSU Library’s Homepage provides links to the Library’s online resources access to its Web OPAC as well as online catalogs of system schools and other selected universities through the Philippine University Library Search Engine (PULSE) And also features the Library’s services, programs, policies and in-house publications.
  • The number of times the DLSU Library’s homepage was visited/accessed add up to 127,358 times.
  • Wireless Access to the university’s computer network and Internet is provided using wireless network cards installed in the patrons’ laptop. This service is made available only to patrons who have laptops. U se is restricted within the library premises.
  • Total usage is 284.
  • E-mail facility The university’s e-mail facility has really facilitated communication between librarians and library patrons. We have introduced the automatic generation of overdue and recall notices thru this facility. It is also thru the email where we post announcements on new services, policies, trial access and new subscriptions new acquisitions. Feedback on the usage of library materials and requests for orders of books and other library materials are also sent thru this facility.
  • The Faculty Corner We also have a faculty corner equipped with eight (8) computer units all with access to the Internet and Intranet, and have e-mail facility, MS Office and IVLE (Integrated Virtual Learning Environment) to meet the research needs of our faculty members
  • Total usage is 1,588.
  • The Graduate Corner Likewise, we also have graduate corners for the use of graduate students. A total of 47 terminals with access to the Internet and Intranet, email facility, Microsoft Office, IVLE (Integrated Virtual Learning Environment), all 3 corners are provided. We have 2 corners at the 2 nd floor of the Library; 1 at the IMS with 10 terminals and 1 at the Periodicals Section with 20 terminals. Another one at the Circulation Section, 3rd floor of the University Library has 17 computers.
  • Recorded number of usage for all 3 corners is 18,869 Instructional Media Services is, 4,298 Periodicals Section, usage is 7,717 6,854 for those at the Circulation Section *
  • The Mini-E-Classroom This is our mini-e-classroom equipped with the latest in instruction technologies. It has ten (10) computer workstations, a digital projector, and a screen.
  • The Mini-E-Classroom The mini-e-classroom is intended for multimedia production classes and e-learning classes requiring the use of HyperStudio 4, Director MX, Frontpage 2000, Authorware, Flash MX, Powerpoint XP, video steaming, IVLE (Integrated Virtual Leaning Environment), Net Support System (NSS), and faculty developed interactive instructional modules. Only trained faculty members are allowed to reserve for the use of this classroom. Training on the use of e-classrooms is provided by the university’s Center for Educational Multimedia (CREM).
  • Record shows that for the entire school year 2005-2006, the mini-e-classroom was used only 42 times. The low usage may be attributed to the to the limited number of users the mini-e-classroom can accommodate. Another reason would be that faculty members prefer the use of the university’s big e-classroom which can accommodate 40 students which of course is more suitable for class use.
  • Digital Resources in the DLSU Library The Library’s online resources include electronic databases, electronic journals, digital publications and Internet resources. These reources can be accessed both in-campus and off-campus. In-campus access may be done using networked computers in all offices or in student laboratories or at the Information-Reference Section of the University Library where 11 dedicated terminals are available.
  • Total number of results retrieved and downloaded through in campus is 546, 207. Databases which made it to the top ten most frequently used databases were: Science Direct - 87,014 search results. JSTOR - 70,465 search results ABI/INFORM Global (Proquest) - 69,700 search results Business Source Premier - 66,710 PsychArticles - 59,733 search results Academic Research Library (Proquest) - 36,232 Proquest Education Journals - 22,219 Proquest Psychology Journal - 20,484 Regional Business News (EBSCO) - 11, 749 search results Proquest Asian Business - 10,180 search results. Total number of search results retrieved and downloaded was 546,207
  • Off-campus access recorded 118,342 results retrieved and downloaded where majority of log-in reports were from students.
  • Materials in Digital Format (CDs/VCDs/DVDs) Aside from online resources, the Library also has materials in digital format like electronic books, databases in CDs, interactive multimedia, digitized rare and out-of-print books, digital videos/digitized videos and digital music. Total accessioned collection in digital format is 4,450.
  • Total usage of materials in digital format is 1,096. You see these types of collection are not as popular as online resources. Similar with the usage of online resources, though, students make up the majority of the users.
  • The DLSU Library’s budget report shows that for the last five years the cost of subscription to online databases and other electronic resources has tripled. From US$67,378.00 in school year 2001-2002 it went up to US$204,621.00 in school year 2005-2006. Actually in SY 2004-2005, the Library spent an even higher amount which is $216,656.72.
  • The Challenge to the DLSU Library Increase in subscription cost will undoubtedly continue to go up. One of the challenges that the DLSU Library has to face is to make sure that subscription to these resources is sustained despite the tight fiscal constraints. Since usage sets the price of the subscription what really matters most is that the library makes sure that these resources are utilized to the fullest.

Usage of Technology and Digital Resources in the De La Salle University Library Presentation Transcript

  • 1.  
  • 2. Usage of Technology and Digital Resources in the De La Salle University Library by Ana Maria B. Fresnido 3 rd Meeting AUNILO Working Committee September 18-20, 2006
  • 3. Objectives of Usage Monitoring
    • to identify resources and facilities
      • that are constantly used
      • that are hardly used
        • for marketing and collection development purposes and as basis for future management decisions.
  • 4. Sources of Statistics
    • publishers’ usage statistics
    • the Millennium integrated library system
    • manual log-ins
  • 5.
    • Inaugurated in August 1996
    • Designed like a cyber cafe
    • Equipped with 35 computers
    The Cybernook
  • 6. Cybernook’s Monthly Usage
    • Annual Usage 37,014
  • 7.
    • Acquired in December 2002
    • Web and Java based
    • Modules:
      • Acquisitions
      • Cataloging
      • Serials management
      • Web OPAC
      • Web access management
      • Web management report
      • Materials booking
    • Licenses: 33
    The Millennium
  • 8.
    • 22 Dedicated terminals
  • 9. OPAC’s Monthly Usage
    • Annual Usage:
      • Internal: 1,243,563
      • External: 242,929
  • 10.
    • Provides links to online resources
    • Access to Web OPAC & online catalogs of system schools & selected universities
    • features the Library’s services, programs, policies and in-house publications.
    The Library Homepage
  • 11. Usage of DLSU Library’s Homepage
    • 127,358 times visited/accessed
  • 12.
    • Provides access to:
      • university’s computer network
      • Internet
    • Available to patrons who have laptops
    • Use is restricted within the library premises
    Wireless Access
  • 13. Wireless LAN’s Usage
    • Annual usage: 284
  • 14.
    • Automatic generation of overdue and recall notices
    • Announcements on:
      • new services
      • policies
      • trial access
      • new subscriptions & acquisitions
    • Feedback on the usage of library materials
    • Ordering of books & other library materials
    E-mail Facility
  • 15.
    • 8 computer units
    • With:
      • access to the Internet & Intranet
      • E-mail facility
      • MS Office
      • IVLE
    Faculty Corner
  • 16. Usage of Faculty Corner
    • 1,588 usage
  • 17.
    • 47 Computer units
    • With:
      • access to the Internet & Intranet
      • E-mail facility
      • MS Office
      • IVLE
    • Located at:
      • IMS, 2 nd floor
      • Periodicals Section, 2 nd floor
      • Circulation Section, 3 rd floor
    Graduate Students’ Corners 3rd floor 2 nd floor IMS
  • 18. Circulation Section’s Graduate Corner Usage Statistics
    • Annual Usage:
    • 18,869
  • 19. Mini-E-Classroom
    • Equipped with:
      • 10 computer units
      • Digital projector
      • screen
  • 20. Mini-E-Classroom (cont.)
    • for multimedia production/e-learning classes requiring use of:
      • Hyperstudio 4
      • Director MX
      • Frontpage 2000
      • Authorware
      • Flash MX
      • PowerPoint XP
      • Video streaming
      • Integrated Virtual Learning Environment (IVLE)
      • Net Support School (NSS)
      • Interactive instructional modules
  • 21. Usage of the Mini-E-Classroom
    • Total Usage: 42
  • 22. Digital Resources
    • Online Resources
      • electronic databases
      • electronic journals
      • digital publications
      • Internet resources
    • Accessible in- and off-campus
  • 23. In-Campus Access to Online Resources
    • 546,207 results retrieved and downloaded
  • 24. Off-Campus Access to Online Resources
    • 118,342 results retrieved & downloaded
  • 25. Materials in Digital Format (CD/VCD/DVD)
    • Includes
      • electronic databases
      • interactive multimedia
      • digital/digitized videos
      • digitized rare books
      • digitized theses & dissertations
      • digital music
    • Total accessioned coll.: 4,450
  • 26. Usage of Materials in Digital Format by Patron Type
    • Total Usage: 1,096
  • 27. Cost of Electronic Subscriptions (in US$) SY 2001 -2002 to 2005 - 2006
  • 28. The Challenges
    • To sustain subscription despite tight financial constraints
    • To make sure that resources are utilized to the fullest
  • 29.  
  • 30.