HELP ME HELP YOU WRITE A GRANT           A primer        By Dena Gould    San Jose State University          FALL 2012    ...
OUTLINE GRANT & FUNDING VOCABULARY ASSESSING THE NEEDS/WANTS DETERMINING FUNDER GOALS PROGRAM READINESS AND PREPARATIO...
GOALSEthics & confidentiality, integrity of the process for the client and the funder, intellectual freedom issues Integ...
VOCABULARYTypes of Grants  • 11 Private  • 3 GovernmentUseful terms
GRANTS Capital-Building=funds used to purchase land andconstruct, renovate, or expand buildings and facilities. Major equ...
GRANTS               C O N T. Emergency= To assist an agency through extraordinary short-termdifficulties General Operat...
GOVERNMENT Discretionary= Federal or state grants for which individuallibraries, community organizations, schools, and lo...
USEFUL TERMS Duns & Bradstreet number=unique 9-digit number used tokeep   track of more than 70 million businesses worldw...
DUN & BRADSTREET D-U-N-S® Number - Data Universal Numbering System or D-U-N-S® Number is copyrighted, proprietary means o...
IN KIND BUDGETNon-cash donation oflabor, facilities, or equipment to carryout a project. Always included inbudget at fair...
CONTINUED                               PEOPLE Grant coordinator=The individual responsible for all activitiesinvolved in...
GRANT PROPOSAL          COMPONENTS TITLE SHEET               COVER LETTER TABLE OF CONTENTS         PROPOSAL SUMMARY ST...
KNOW YOUR CLIENT               YOU ARE THE CLIENT We will assess the Library’s needs and wants:mission, vision, existing ...
DETERMINING FUNDER         GOALSLearning about the funder organizationPreparing for the first contactDocumentation accu...
PROGRAM READINESS AND     PREPARATIONInternal Library team developmentGathering supporting documents.Goals and objectiv...
PREPARING TO SUBMIT TO       FUNDERWriting, editing and preparing theproposal/grant request/application andimplementation...
ANALYSIS OF RESULTSIs more research needed?   •   Annual IRS information   •   Annual reports   •   data mining of like o...
INGREDIENTS FOR             SUCCESS Marketing and promotion Program/project management Documentation of success Commun...
A LT E R N AT I V E R E S O U RC E S                    WEBSITES Grant Seekers’s Handbook by Harvey Chesshttp://www.cnmso...
MORE RESOURCES                     BOOKSMacKellar, P. & Gerding, S. (2010). Winning Grants.New York, NY: Neal-Schuman Publ...
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  • My presentation is a primer for our clients who are unaware of grants and grantwriting. This presentation follows Professor Wong’s outline of the class but instead of students as audience I have created an outline for the students clients as the audience.
  • Capital=EX: Eagle Rock Lib, detection equipmentChallenge=EX: often seen/heard on tv/radio fundraisingDemonstration=EX: Read to me programResearch=Professor Bernier YA Space with IMLS (instit Museum and Lib serv.)
  • GP=personnel,admin…usually for existing programsMatching=similar to challenge grant except for matching 1:1 ratioProj/prgm=Cyn’s Muslim Book shelfSeed=Cyn’s alsoTech=Gates foundation-new computers for all schools
  • Discretionary=EX: recently heard of this type of grant for LAUSD for technology in classroomsFormula=EX: based on predetermined formula
  • My first meeting with client did not know what an environmental scan was…she literally thought we had to clean up the environment. So I think vocabulary is crucial to discuss.
  • EX: In the budget for Eagle Rock Library we had more In-kind donations than actually budget money for equipment. Equipment total was $10,000. In-Kind donations were $20,000 described as local high school volunteers installing tattle tape on all material before receiving equipment on a Sunday when we are closed and utilizing are supervisor (at fair-market value)
  • This list is for awareness only. It is to let you know I as the grant coordinator will be very busy creating, distributing, analyzing, comparing, editing and possibly submitting all these documents.
  • Who would you like on our grant team to assist you to assist Grant Coordinator as a back-up (vacation, sick, or just overwhelmed). Who can assist with similar objectives you have for the program.
  • I as the Grant Coordinator will need you or an assistant to proofread.
  • Crucial Websites for Client & CoordinatorFDO-membership required
  • Crucial for Clientand Coordinator
  • Help me help you

    1. 1. HELP ME HELP YOU WRITE A GRANT A primer By Dena Gould San Jose State University FALL 2012 Patty Wong
    2. 2. OUTLINE GRANT & FUNDING VOCABULARY ASSESSING THE NEEDS/WANTS DETERMINING FUNDER GOALS PROGRAM READINESS AND PREPARATION PREPARING TO SUBMIT TO FUNDER ANALYSIS OF RESULTS INGREDIENTS FOR SUCCESS ALTERNATIVE RESOURCES AND APPROACH PRIORITIES
    3. 3. GOALSEthics & confidentiality, integrity of the process for the client and the funder, intellectual freedom issues Integration of mission and vision of organization with funder prioritiesEnvironmental scan of existing and immediate local resources
    4. 4. VOCABULARYTypes of Grants • 11 Private • 3 GovernmentUseful terms
    5. 5. GRANTS Capital-Building=funds used to purchase land andconstruct, renovate, or expand buildings and facilities. Major equipment Capacity-Building=Helps agencies and NP strengthen their internaloperations, to be more effective/efficient in their missions Challenge=requires grantee to generate additional funds from othersources Demonstration=implement an innovative project or program Research=made to support specific project that has primary purposeof inquiry or examination into facts, studies, or investigations
    6. 6. GRANTS C O N T. Emergency= To assist an agency through extraordinary short-termdifficulties General Operating Support= General purpose Matching= Requires awardees to provide certain amount and fundersprovide the rest Project/Program=Used for specific initiative or new endeavor Seed=Designed to help start a new project or new organization Technology= Provides funding for technology
    7. 7. GOVERNMENT Discretionary= Federal or state grants for which individuallibraries, community organizations, schools, and local governments areeligible to apply. Formula= Federal or state government to a lower of level ofgovernment where specific monetary amount is determined based on aformula Block=Federal grant awarded to state or local governments forspecific need or issue.
    8. 8. USEFUL TERMS Duns & Bradstreet number=unique 9-digit number used tokeep track of more than 70 million businesses worldwide. Environment Scan=survey the neighborhood of possible donorsand supporters. In-kind support=a non cash donation of labor, facilities, orequipment to carry out a project.
    9. 9. DUN & BRADSTREET D-U-N-S® Number - Data Universal Numbering System or D-U-N-S® Number is copyrighted, proprietary means of identifyingbusiness entities on a location-specific basis.EX: 77-038-9565
    10. 10. IN KIND BUDGETNon-cash donation oflabor, facilities, or equipment to carryout a project. Always included inbudget at fair-market value
    11. 11. CONTINUED PEOPLE Grant coordinator=The individual responsible for all activitiesinvolved in the grant, includingplanning, submission, evaluation, implementation, and follow-up. Grant team= comprised of representatives from libraryleadership, community advisors, grant researchers, grant writers, subjectmatter experts, staff members who will plan and implement the grant
    12. 12. GRANT PROPOSAL COMPONENTS TITLE SHEET COVER LETTER TABLE OF CONTENTS PROPOSAL SUMMARY STATEMENT OF NEEDS PROJECT DESCRIPTION APPROACH / METHODOLOGY BUDGET EVALUATION PLAN LETTER OF INTENT LETTER OF SUPPORT REQUEST FOR PROPOSAL PROPOSAL ORIGANZATIONAL OVERVIEW
    13. 13. KNOW YOUR CLIENT YOU ARE THE CLIENT We will assess the Library’s needs and wants:mission, vision, existing and future programs and services We will identification key potential grantors Grant Coordinator will then research grants and alternativefunding sources. Begin funding priorities template.
    14. 14. DETERMINING FUNDER GOALSLearning about the funder organizationPreparing for the first contactDocumentation accumulation
    15. 15. PROGRAM READINESS AND PREPARATIONInternal Library team developmentGathering supporting documents.Goals and objectives for the program including implementation and evaluation criteria
    16. 16. PREPARING TO SUBMIT TO FUNDERWriting, editing and preparing theproposal/grant request/application andimplementationObtain proofreader~either internal orexternal
    17. 17. ANALYSIS OF RESULTSIs more research needed? • Annual IRS information • Annual reports • data mining of like organizations • partnerships and joint ventures
    18. 18. INGREDIENTS FOR SUCCESS Marketing and promotion Program/project management Documentation of success Communication with funder Community and staff Evaluation and success metrics
    19. 19. A LT E R N AT I V E R E S O U RC E S WEBSITES Grant Seekers’s Handbook by Harvey Chesshttp://www.cnmsocal.org/resources/fundraising-and-marketing/grant-seekers-handbook-intro.html Foundation Directory Onlinehttp://fconline.fdncenter.org/
    20. 20. MORE RESOURCES BOOKSMacKellar, P. & Gerding, S. (2010). Winning Grants.New York, NY: Neal-Schuman Publishers.
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