My presentation is a primer for our clients who are unaware of grants and grantwriting. This presentation follows Professor Wong’s outline of the class but instead of students as audience I have created an outline for the students clients as the audience.
Capital=EX: Eagle Rock Lib, detection equipmentChallenge=EX: often seen/heard on tv/radio fundraisingDemonstration=EX: Read to me programResearch=Professor Bernier YA Space with IMLS (instit Museum and Lib serv.)
GP=personnel,admin…usually for existing programsMatching=similar to challenge grant except for matching 1:1 ratioProj/prgm=Cyn’s Muslim Book shelfSeed=Cyn’s alsoTech=Gates foundation-new computers for all schools
Discretionary=EX: recently heard of this type of grant for LAUSD for technology in classroomsFormula=EX: based on predetermined formula
My first meeting with client did not know what an environmental scan was…she literally thought we had to clean up the environment. So I think vocabulary is crucial to discuss.
EX: In the budget for Eagle Rock Library we had more In-kind donations than actually budget money for equipment. Equipment total was $10,000. In-Kind donations were $20,000 described as local high school volunteers installing tattle tape on all material before receiving equipment on a Sunday when we are closed and utilizing are supervisor (at fair-market value)
This list is for awareness only. It is to let you know I as the grant coordinator will be very busy creating, distributing, analyzing, comparing, editing and possibly submitting all these documents.
Who would you like on our grant team to assist you to assist Grant Coordinator as a back-up (vacation, sick, or just overwhelmed). Who can assist with similar objectives you have for the program.
I as the Grant Coordinator will need you or an assistant to proofread.
Crucial Websites for Client & CoordinatorFDO-membership required
Crucial for Clientand Coordinator
Help me help you
HELP ME HELP YOU WRITE A GRANT A primer By Dena Gould San Jose State University FALL 2012 Patty Wong
OUTLINE GRANT & FUNDING VOCABULARY ASSESSING THE NEEDS/WANTS DETERMINING FUNDER GOALS PROGRAM READINESS AND PREPARATION PREPARING TO SUBMIT TO FUNDER ANALYSIS OF RESULTS INGREDIENTS FOR SUCCESS ALTERNATIVE RESOURCES AND APPROACH PRIORITIES
GOALSEthics & confidentiality, integrity of the process for the client and the funder, intellectual freedom issues Integration of mission and vision of organization with funder prioritiesEnvironmental scan of existing and immediate local resources
GRANTS Capital-Building=funds used to purchase land andconstruct, renovate, or expand buildings and facilities. Major equipment Capacity-Building=Helps agencies and NP strengthen their internaloperations, to be more effective/efficient in their missions Challenge=requires grantee to generate additional funds from othersources Demonstration=implement an innovative project or program Research=made to support specific project that has primary purposeof inquiry or examination into facts, studies, or investigations
GRANTS C O N T. Emergency= To assist an agency through extraordinary short-termdifficulties General Operating Support= General purpose Matching= Requires awardees to provide certain amount and fundersprovide the rest Project/Program=Used for specific initiative or new endeavor Seed=Designed to help start a new project or new organization Technology= Provides funding for technology
GOVERNMENT Discretionary= Federal or state grants for which individuallibraries, community organizations, schools, and local governments areeligible to apply. Formula= Federal or state government to a lower of level ofgovernment where specific monetary amount is determined based on aformula Block=Federal grant awarded to state or local governments forspecific need or issue.
USEFUL TERMS Duns & Bradstreet number=unique 9-digit number used tokeep track of more than 70 million businesses worldwide. Environment Scan=survey the neighborhood of possible donorsand supporters. In-kind support=a non cash donation of labor, facilities, orequipment to carry out a project.
DUN & BRADSTREET D-U-N-S® Number - Data Universal Numbering System or D-U-N-S® Number is copyrighted, proprietary means of identifyingbusiness entities on a location-specific basis.EX: 77-038-9565
IN KIND BUDGETNon-cash donation oflabor, facilities, or equipment to carryout a project. Always included inbudget at fair-market value
CONTINUED PEOPLE Grant coordinator=The individual responsible for all activitiesinvolved in the grant, includingplanning, submission, evaluation, implementation, and follow-up. Grant team= comprised of representatives from libraryleadership, community advisors, grant researchers, grant writers, subjectmatter experts, staff members who will plan and implement the grant
GRANT PROPOSAL COMPONENTS TITLE SHEET COVER LETTER TABLE OF CONTENTS PROPOSAL SUMMARY STATEMENT OF NEEDS PROJECT DESCRIPTION APPROACH / METHODOLOGY BUDGET EVALUATION PLAN LETTER OF INTENT LETTER OF SUPPORT REQUEST FOR PROPOSAL PROPOSAL ORIGANZATIONAL OVERVIEW
KNOW YOUR CLIENT YOU ARE THE CLIENT We will assess the Library’s needs and wants:mission, vision, existing and future programs and services We will identification key potential grantors Grant Coordinator will then research grants and alternativefunding sources. Begin funding priorities template.
DETERMINING FUNDER GOALSLearning about the funder organizationPreparing for the first contactDocumentation accumulation
PROGRAM READINESS AND PREPARATIONInternal Library team developmentGathering supporting documents.Goals and objectives for the program including implementation and evaluation criteria
PREPARING TO SUBMIT TO FUNDERWriting, editing and preparing theproposal/grant request/application andimplementationObtain proofreader~either internal orexternal
ANALYSIS OF RESULTSIs more research needed? • Annual IRS information • Annual reports • data mining of like organizations • partnerships and joint ventures
INGREDIENTS FOR SUCCESS Marketing and promotion Program/project management Documentation of success Communication with funder Community and staff Evaluation and success metrics
A LT E R N AT I V E R E S O U RC E S WEBSITES Grant Seekers’s Handbook by Harvey Chesshttp://www.cnmsocal.org/resources/fundraising-and-marketing/grant-seekers-handbook-intro.html Foundation Directory Onlinehttp://fconline.fdncenter.org/
MORE RESOURCES BOOKSMacKellar, P. & Gerding, S. (2010). Winning Grants.New York, NY: Neal-Schuman Publishers.