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Tally 6.3

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    Tally  6.3 Tally 6.3 Document Transcript

    • Tally 6.3<br />Release 3.14 - 3.15<br />New Features<br />The new licensing feature enables you to register Tally even if you do not have a direct Internet connection. You need to do this only once and not monthly.<br />If you are an Offline user, you can take a request file to a computer with an Internet connection and activate your copy of Tally easily.<br />The license is now linked to a computer. However, you can use the same Tally license on another computer, by surrendering your license on the first computer and reactivating it on any other.<br />Release 3.13<br />New Features & Corrections <br />Minor facilities and Corrections:<br />Provision for providing the Starting Number under " Restart Numbering" option available in voucher type.<br />This facility allows you to specify multiple starting number, period wise, within a single voucher type for " Automatic" method of voucher numbering.<br />E.g.: If you wish to start sales voucher from 100 every month, Go to Accounts Info > Voucher Type > Alter > Sales > define " Method of Voucher Numbering" as 'Automatic' > this will allow you to specify 'Starting Number' under the option " Restart Numbering" . Here you may specify the Applicable from date, specify the starting number as " 100" and choose 'Monthly' for " Particulars" .<br />Proxy Configuration support for SoftLock Version:<br />Proxy configuration was disabled if Tally Client/Server is not active. Now for SoftLock Version of Tally it is always enabled.<br />Maintain Balances Bill-by-bill and Inventory Values are affected for a ledger:<br />In ledger master enabling of both 'Maintain balances bill-by-bill' and 'Inventory values are affected' is not possible > Resolved.<br />Additional Text while emailing from print preview is not available > Resolved<br />F11: Features for Accts Only Company<br />Displays and allows you to alter the following Inventory Features in an Accounts Only company:<br />Separate Discount Column in Invoices -This is not required as Invoicing is not possible in case of accts only company > Resolved<br />Allow Sales Order Processing - This is an Inventory Transaction > Resolved<br />Allow Purchase Order Processing - This is an Inventory Transaction > Resolved<br />Error while Syncing - " Cannot alter Units of item!(FOR OBJECT....<br />If the Stock item is created with Alternate units and the conversion rate provided has more decimal places than that of the UOM Master. The conversion rate stored in the data base is up to 5 decimal places and the item master stores up to 4 decimal places, after upward/downward rounding off. Sync fails with above error.<br />Sync will fail if the conversion rate is 0.02575 (rounds off to 0.0258 in the stock item master) and will not fail if incase of 0.033333... (rounds off to 0.0333) > Resolved.<br />Client Rule Use Compression is always shown as 'Yes'<br />Create a Client Rule with NO for the Option " Use Compression" and save. It is noted that the option is changed to YES automatically in alteration mode, i.e., the setting NO for the Option " Use Compression" is not saved > Resolved.<br />Sales invoice with consignee/buyer details manually typed for every invoice is not retained. Ex: Cash Sales > Resolved<br />Budgets and Scenario<br />Create a Budget and Go to Accounts Info > Scenario > it is noted that the Alter key is enabled even though no scenario is created > Resolved<br />The same case occurs if scenario is created and Budget is not created. The Alter key gets enabled in Budget master screen > Resolved<br />List of Accounts > Budget, will not show Tree wise Budget if any > Resolved<br />List of Accounts > Budget, Ctrl + Enter Key for Altering budget is not working > Resolved<br />No option to see scenarios in List Of accounts > Resolved<br />Create a Budget under an existing Budget. Tally allows you to delete the parent budget > Resolved<br />When Altering Budget same Budget is also shown in parent list > Resolved<br />From List of accounts > Budgets and Scenarios > the Scenarios and Budgets are getting mixed or listed in alphabetical order > should display all the Budgets first then the scenarios or visa-versa > Resolved<br />Multi-Account Printing with preview > The print job is sent to printer and starts printing in-spite of canceling the print process from Print Preview of Multi Account Printing > Resolved<br />Note: 1.  Release 3.13 contains some additional minor corrections. It is advised that, all users of Tally ees 6.3 should     upgrade to Release 3.13.2.  Ensure that you have a back up of the data before installing the new release.<br />New Features<br />Following corrections have been done in release 3.11 build 4<br />Additional text facility is not available while emailing from print preview screen. The same needs to be provided so that remarks/note can be typed in along with email. However, this facility is available while emailing directly.<br />Enter a cash sales invoice<br />After selecting the cash ledger, enter the consignee address manually and save the voucher<br />Alter the voucher and press enter key > the address details will get overwritten with the address in the ledger master (in this case blank)<br />Note:1.  Release 3.11 contains some additional minor corrections. It is advised that, all users of Tally ees 6.3 should upgrade to Release 3.11.2.  Ensure that you have a back up of the data before installing the new release.<br />Release 2.1<br />New Features & Corrections enabled in Release 2.11<br />Major Facilities:<br />Tally Link Server<br />TallyConnected customers get access to a range of connected services known as Tally Internet Services. Tally Link Server is one of the services available as a part of Tally Internet Services. It enables two instances of Tally to communicate with each other without the requirement of a fixed IP address in the server. TallyConnected customers can synchronize their data using the Tally Link Server.<br />Import/Export Snapshot <br />Helpful to setup synchronisation when both the companies participating in synchronization have large no. of transactions<br />Ability to Import any XML files of any size<br />There was a limitation on the size of data that can be imported in a single batch in earlier releases, now resolved.<br />Option to compress data during Synchronisation <br />This increases the speed of synchronization and as the amount of data to be transferred decreases significantly.<br />Insert Failure Voucher ID Error > Resolved<br />Minor Facilities & Corrections:<br />Installation of Tally with DataPhone as Modem on Win 2003 > Resolved (For TallyConnect Customers Only)<br />Note: 1.  Release 2.11 contains some additional minor corrections. It is advised that, all users of Tally ees 6.3 should upgrade to Release 2.11.2.  Ensure that you have a back up of the data before installing the new release.<br />Release 2.0<br />New Features<br />VAT Enabled<br />Indian VAT enabled in Tally ees 6.3 release 2.0. If Use Accounting Terminology of is set to India/Asia in F12: Configure > General, a new option Use Indian VAT? appears in the company configuration screen (Create/Alter). Once the same is set to YES, two new fields are available in the Item Master to input the VAT & SAT Rate. Also allows you to define the Type of Calculation as VAT/SAT in the ledger master and Voucher class in order to automate the VAT calculations in the invoice.<br />Print Preview<br />Option to zoom Print Preview added. Click on zoom or use ALT + Z.<br />Synchronization<br />Difficulty in synchronizing the data with Canceled vouchers – Resolved<br />Profit and Loss A/c<br />Displays incorrect values (negative) for Sales bills to make - Resolved<br />Release 1.9<br />New Features<br />Proxy Server Configuration<br />A new configuration option has been added in the F12: Configure menu. From this release onwards, Proxy server configuration is required for those users who are behind a proxy server and use Synchronization feature of Tally as a Client. If TallyClient accesses a TallyServer through a proxy server then proxy server details must be provided in this option. Tally no longer depends on Internet Explorer for proxy settings.<br />F12 - Configuration Menu<br />Proxy Configuration – Sample Screen<br />Rejection In and Rejection Out<br />In Stock Vouchers sub-screen of Stock Item/Group monthly summary reports, Rejection Out would be shown as Negative (-) quantity in Inward Column, and Rejection In as Negative (-) quantity in the Outward Column. In the event of Rejection In (Material Inward but considered as (-) Outward), the Rate at which the Item has been returned, will not affect the value of Closing Stock and the value of material would be debited to respective sales account only. In case of Rejection Out (Material Outward but considered as (-) Inward), the Rate at which the Item is returned will change the rate of Item for the balance Closing Stock.<br />Synchronization<br />Modification in Op. Balance of a Debtor or partial adjustment of the same against multiple receipts were not getting synchronized to the server data. The same has been corrected in this release. In case of change in the Op. Balance (In case of carrying forward the balances to next year) the user must modify one of the existing vouchers in order to synchronize the modified Ledger account.<br />Release 1.8<br />New Features<br />ALT+R and ALT+S usage in stock item voucher register <br />The ALT+S takes you to the alteration of the stock item master and does not bring back the removed line (using ALT+R). This is due to the reason that we have ALT+S for Stock Alter also in that screen – now corrected and provided CTRL+S: Stock Alter for alteration of stock item master.<br />Voucher register exported in HTML<br />Voucher register exported in HTML format does not export voucher number column – now corrected.<br />Additional description for stock items in credit/debit notes <br />The same is provided in release 1.8.<br />Date and time of removal in Sales Invoice<br />Sales invoice with excise format and tracked against a sales order – carries the date of the order in the printout for the option date and time of removal and date and time of invoice – now corrected. This correction would work only for sales orders entered with this release. If you enter ONLY an invoice in the new release, and link a SO entered using previous releases, the difficulty will persist.<br />The purchase order details are not printed in Receipt Note <br />The option for activating the same is provided in F12: Configure of the print screen.<br />During Sync, the server should send one voucher at a time if " Sync over Slow Connection" is set to YES in the Client Rule<br />Corrected<br />Sync does not work if Proxy Authentication is required at the client <br />Now corrected<br />Unable to handshake with the Mail Server message while sending emails<br />Resolved.<br />Release 1.5<br />New Features<br />Printing documents (invoice, vouchers etc) with currency decimal place in words (e.g. Paise, pence, cents, etc) <br />In the Company creation/alteration screen, an additional field displaying the name of the currency decimal is available. The Currency decimals will print in words (in the documents) based on the name given. However, if the same is left blank, Tally prints the currency decimals in numbers (as in earlier releases).<br />Pre allocate bills for payment/receipt voucher in single entry and double entry system<br />Gateway of Tally > F12: Configure > Voucher Entry > Pre-allocate Bills for Payment/Receipt > set to YES - this allows you to set off against the bills, before specifying the amount in Payment and Receipt entries.<br />TallySynchronization<br />Synchronization refers to the process of Tally data being replicated between two or more locations. This enables a branch office to send its data to the head office over the Internet or a private network. Tally provides complete control over the frequency of replication. If the user is connected on a leased line, he can choose to replicate after every transaction entry. If the user is not connected on a leased line, he can post his updates at specific intervals. Synchronization is both ways - i.e., all data from the client company goes to the server and all data from the server company gets copied to the client company. After the synchronization has been set up, replicating data between the locations is a single click activity. <br />To replicate, the user at the client needs to select - Gateway of Tally > Import Transactions > Synchronization > Synchronize. Tally connects to the server, finds out the status of the last transfer (if any) and exchanges the incremental data that was entered after the last transfer. Tally also takes care of creating all masters required to save the transaction on the target machine. (This will work with TallyServer and TallyClient capabilities - which is available as a Module).<br />TallyModular<br />Tally is now available in modules. Information on the modules that can be activated is available in Functions and Features (Gateway of Tally > F12: Configure). For example, enabling TallyServer and TallyClient capabilities for Synchronization.<br />Copyright Tally Solutions Pvt Ltd. 1988-2005. All rights reserved<br />Release 1.2<br />New Features<br />Printing documents (invoice, vouchers etc) with currency decimal place in words (e.g. Paise, pence, cents, etc)<br />In the Company creation/alteration screen, an additional field displaying the name of the currency decimal is available. The Currency decimals will print in words (in the documents) based on the name given. However, if the same is left blank, Tally prints the currency decimals in numbers (as in earlier releases).<br />Pre allocate bills for payment/receipt voucher in single entry and double entry system<br />Gateway of Tally > F12: Configure > Voucher Entry > Pre-allocate Bills for Payment/Receipt > set to YES - this allows you to set off against the bills, before specifying the amount in Payment and Receipt entries.<br />TallySynchronization<br />Synchronization refers to the process of Tally data being replicated between two or more locations. This enables a branch office to send its data to the head office over the Internet or a private network. Tally provides complete control over the frequency of replication. If the user is connected on a leased line, he can choose to replicate after every transaction entry. If the user is not connected on a leased line, he can post his updates at specific intervals. Synchronization is both ways - i.e., all data from the client company goes to the server and all data from the server company gets copied to the client company. After the synchronization has been set up, replicating data between the locations is a single click activity. <br />To replicate, the user at the client needs to select - Gateway of Tally -> Import Transactions -> Synchronization -> Synchronize. Tally connects to the server, finds out the status of the last transfer (if any) and exchanges the incremental data that was entered after the last transfer. Tally also takes care of creating all masters required to save the transaction on the target machine (This will work with TallyServer and TallyClient capabilities - which is available as a Module).<br />TallyModular<br />Tally is now available in modules. Information on the modules that can be activated is available in Functions and Features (Gateway of Tally > F12: Configure). For example, enabling TallyServer and TallyClient capabilities for Synchronization.<br />Release 1.1<br />New Features<br />Gateway of Tally<br />The Gateway of Tally displays as Masters, Transactions and Reports. This is primarily for ease of use!<br />Optional Vouchers by default<br />This is one of the methods to improve internal control. You can mark the default voucher types as " optional by default" . All entries made using the voucher type will automatically display the optional tag. Accounts Info > Voucher Type > Alter > select Tally's default voucher type and activate the option Mark Optional as default. These entries can be accessed from the Optional Voucher Register to be regularized later at will.<br />Item Invoice & Account Invoice<br />Account Invoice enables you to select ledger accounts such as Service Charges, etc - in the invoice. Stock Item details can be invoiced using the Item Invoice.<br />Common Ledger A/c for Item Allocation<br />A facility to select the accounting allocations once at the time of raising sales and purchase invoices, delivery notes or orders. This is useful if the same sales or purchase account is being selected for every item in the invoice. Enables faster data entry! On the Invoice screen > F12: Configure > activate the option Use Common Ledger A/c for Item Allocation.<br />Credit Period details in Ledger Master<br />For the ledgers under Sundry Debtors and Creditors, the credit period can be given in the Master which will be automatically considered at the time of entry.<br />Use Defaults for Bill Allocation<br />Allows you to skip the Bill-wise Details screen at the time of invoice entry. The reference is automatically taken as New Reference; voucher number taken as Bill Name; Credit Period from the Ledger Master. Enables faster data entry!<br />Accept Supplementary Details<br />You can disable the sub-screen showing dispatch and address details in the invoice by activating this option in F12: Configure (on the Invoice).<br />Single Entry Mode for Payment / Receipt / Contra<br />Allows you to enter Payment, Receipt and Contra vouchers in single entry Mode. Activate this option in F12: Configure > Voucher Entry.<br />Release 1<br />The Extended Enterprise System<br />The new Tally ees 6.3 comes with breakthroughs in collaborative technology that extend your company's capability of managing information across your software applications and your offices, with your business partners and your managers-on-the-move. All this leads to accurate decisions for improved profits.<br /> <br />New Features<br />Reorder Levels<br />Aged Stock Analysis<br />Scenario Management<br />TallyODBC<br />E-capabilities<br />Reorder Levels<br />Reorder level is that quantity in hand for a stock item, reaching which, you should order your supplies. The importance of reorder level arises from the desire to have sufficient stocks to service customer orders and at the same time not to have unnecessarily high stocks. Therefore, the points to be considered in deciding reorder levels are the lead time for suppliers to deliver stock , the delivery time specified by the customer, and the stock in hand to satisfy orders in the meantime. In simple mode, Tally accepts your specified quantities only. In advanced, Tally considers past consumption patterns to suggest reorder levels. You can however, give your own levels. You may also specify the minimum quantity that is to be placed for each order in either simple or advanced mode.<br />The purpose of specifying reorder levels is to obtain a report that indicates the stocks that need to be ordered. Hence, we will first specify and then obtain the report.<br />More:<br />Specifying Reorder Levels<br />Obtain Reorder Status and Quantities to order<br />Alter Reorder Levels and minimum quantities<br />Copyright Tally Solutions Pvt Ltd. 1988-2005. All rights reserved.<br />Aged Stock Analysis (Ageing Analysis)<br />A very important function of Working Capital management is monitoring stocks. Money locked up in stocks can adversely affect the liquidity of a company and every company strives or should strive to reduce stock levels to the optimum. Every business (except perhaps the liquor and antiques dealers) would prefer to dispose of older stocks as they might deteriorate with time, go out of fashion, or simply get forgotten. Tally's aged stock analysis or Stock ageing enables you to know the age of stocks in hand according to when they were received and the purchase value.<br />More:<br />How to view Ageing Analysis<br />Copyright Tally Solutions Pvt Ltd. 1988-2005. All rights reserved.<br />Scenario Management<br />Scenario management is a management tool that enables different views of your information, both accounts and inventory related, by selectively including certain types of vouchers without affecting the base data. This is useful in reports with provisional figures without actually putting the entries through the main books. It is also useful for forecasting by entering forecast figures in provisional vouchers and including them to get forecasted figures.<br />The vouchers that are used in Scenario Management are:<br />Optional Vouchers<br />Memorandum Vouchers<br />Reversing Journals<br />In this section we will dwell on the way we can use these vouchers in Reports. How to enter them have been dealt with in the Voucher Entry chapter.<br />You can create a number of scenarios each including and/or excluding one or more types of these voucher entries. Hence, you may have one scenario that is used for reporting monthly figures in which you have to report depreciation provided for the month as well as account for all accruals and outgoings. Obviously, you do not want to put through your books journal entries for this purely temporary reporting. Of course the entries are available for reference in separate registers. You would decide to include Reversing Journals for Provisional monthly reporting.<br />More:<br />Create a Scenario<br />Alter or Display Scenario Information<br />How to use Scenarios<br />List of Accounts (Chart of Accounts)<br />Exception Reports<br />Copyright Tally Solutions Pvt Ltd. 1988-2005. All rights reserved.<br />Tally ODBC<br />Tally uses ODBC to connect to other programs and exchange data dynamically.<br />More:<br />Outward Connectivity<br />Inward Connectivity<br />Outward Connectivity<br />Pick up data from Tally directly into other programs like Microsoft Excel or Word without any programming! Print labels for greeting cards from the ledger addresses stored in Tally! Even create templates for the likes of Audit Reports and Schedule VI forms and plug in data from Tally. Tally's database is now open for use in most popular programs to give you the unlimited flexibility of creating your own reports using up-to-date data from Tally.<br />Inward Connectivity<br />On the other hand, Tally ies 7.2 is capable of being programmed by TallyExperts to use data from other systems much more easily. This permits you to continue using other systems and use some of their data in Tally as if they were parts of one integrated system. For example, a customer contact management program may contain various details like status of an order and last contact made. Bring in that data into Tally to merge into a report containing outstanding balances. Any changes in the other data will be immediately reflected in Tally.<br />E-capabilities<br />Tally has extensive internet capabilities. E-mail, Web-publishing and data interchange over the Internet are all easily achieved from within Tally.<br />Pre-requisites to using E-capabilities of Tally:<br />You should have an internet connection accessible from your computer. This could be through a direct dial-up modem or through the network.<br />For E-mail - an E-mail account.<br />For Web Publishing - you should know the sites URL (address) and have authority to upload files on the sites.<br />More:<br />E-mail<br />Internet Publishing<br />Web-browser<br />E-mail<br />Send Invoices to your customer by e-mail. Or your purchase order. In fact, e-mail any Tally report or document as easily as you print! Even Reminder letters and statement of accounts need not be printed and posted. Simply e-mail them. E-mail is the single largest use of the Internet and is set to penetrate even the very small towns. You are uniquely positioned to take advantage of this medium. It is not only postage cost that you save, you save on so much of your valuable time.<br />Internet Publishing<br />Websites – most businesses will have one in the near future. Tally helps make commercial use of your web space with the ability to publish all reports and documents on your website. For this purpose, it creates reports in the web-language HTML that Tally directly put on your website. You can use this feature to inform customers the new price-range and stocks available for sale. Tally has ensured that this transmission of data is secure by using world-standard encryption of data.<br />Web Browser   <br />You have a button to access the World Wide Web from Tally. Click on the button Web Browser to begin your session. When you want to end it, press End Browser. Of course, you should have a valid internet access account set up on your computer and a browser that is already installed.<br />