Interview Process Information Gathering as a Conversation

1 Before the Interview

Put the candidate at ease

Don’t judge by first impressions

2 During the Interview

Describe the job to the candidate

“ Pocket-Sized” Checklist: Communicating with Applicants at Interview Time The following is a “pocket-sized” checklist of reminders created to assist you in communicating with applicants at the time of the interview. You may wish to print a copy of this and refer to it when conducting interviews. Getting the Interview Started: (Once in the Room): · Introduce to panel members · Seat applicant · Reminders: take notes, use note pad, repeat questions, come back, etc. · Asking sequence and who starts Closing the Interview: · Revisiting Questions · Additional comments from Applicant? · Past work performance checks · Salary/Classification changes · Any special considerations · Keep it brief · Decision Time table · Thank you Establish Rapport and Explain the Process: (Before Bringing Applicant into Room): · Greet applicant · Introduce yourself · Clarify application / resume · Explain panel, others interviewing, taking turns · Explain process, format, order · Time constraints · Note Taking · Note Pad and Use · Repeat, Rephrase, Paraphrase · Come back at end of interview · Any Questions?

Getting the Interview Started: (Once in the Room):

· Introduce to panel members

· Seat applicant

· Reminders: take notes, use note pad,

repeat questions, come back, etc.

· Asking sequence and who starts

Closing the Interview:

· Revisiting Questions

· Additional comments from Applicant?

· Past work performance checks

· Salary/Classification changes

· Any special considerations

· Keep it brief

· Decision Time table

· Thank you

Establish Rapport and Explain the Process: (Before Bringing Applicant into Room):

· Greet applicant

· Introduce yourself

· Clarify application / resume

· Explain panel, others interviewing, taking

turns

· Explain process, format, order

· Time constraints

· Note Taking

· Note Pad and Use

· Repeat, Rephrase, Paraphrase

· Come back at end of interview

· Any Questions?

It’s okay to improvise…

Listen

This is a conversation…not an interrogation. Tell me what you think….

Take notes

Invite the candidate to ask questions

Follow legal guidelines for interviewing candidates

3 After the Interview

Let the candidate know what they can expect

Compare notes and reach consensus

Deepen the questions as the candidate field narrows

Create a positive image of your organization to the candidates

Fini