Introduction and CrossRef Overview 2010 Annual Meeting

11th Annual Meeting November 16, 2010 London, UK Ed Pentz Executive Director

CrossRef is a collaborative, trustedorganization that is integral to the evolution of scholarly communication

Books CrossMark ORCIDMetadata Quality DOI Plugins More feedback to publishersCR Metadata Search Display DOI as Short DOI URI/CrossRef CrossCheck Duplicate Submission Components

Linking to datasets Patents PIRUS - usage Support scholarly factor metricsImprove access indeveloping worldFacilitate research uses of CR metadata

Membership and Fees CommitteeTechnical Operations Committee CrossCheck Committee CrossMark Working Group Book Working Group

CrossRef Financial Review Linda Beebe, Treasurer 12

Overview• Financial Achievements• Financial Goals• 9-Month 2010 Highlights• Historical trends• Cash Investments• 2011 Draft Budget• Strategic Financial Issues 13

Financial Achievements• Financially stable organization with good cash reserves = long-term persistence• Invested in New Query System using existing resources – moving on to Deposit System• Fees working well – 5th year with no deposit fee increase – 3rd year with no Annual Member fee increase• Aﬃliate fees for 2010 revamped• Successful audit of 2009 ﬁnancials – no adjustments needed• New accounting system going live in December 2010 14

Financial GoalsBoard started process of establishing a new long-term plan in early 2009• Financial Goals for PILA are… 15

Agreed Financial Goals– Sustain core services as directed by board.– Make necessary capital investments to meet operational requirements.– Invest in new innovations.– Retain a minimum of 2 months operating cash plus next year’s capital spending on hand at all times.– Maintain a credit line of $250,000 to support current operations.– Establish a cash reserve fund ($.5 million) for future 16

Revenues: Key Components $3,206,000 - 2010 YTD$381,000 $845,000 Membership Deposits $1,980,000 Hos.ng, Annual Fees (Aﬃliates, Metadata) 17

Expenses: Key Components $2,665,000 – 2010 YTD $287,000 $146,000 $159,000 Staﬃng (55%) Administra.on (23%) Data Center (6%) Travel/Mee.ngs (5%) SoFware Support / Other (11%)$612,000 $1,461,000 18

9-Month 2010 Highlights• Revenue: $3,206,000 – $17,000 (2%) over Budget – $322,000 (7%) over same period 2009• Expenses: $2,664,000 – $68,000 (7%) under Budget – $109,000 (4%) over from same period 2009 • Staff $1, 461k 12% • Depreciation $ 91k -3% • IDF $ 240k 3% • Data Center $ 159k -3% • Meetings/Travel $ 145k -8% 19

Financial Overview 2000-2010 LE 4,290 Income Statements – By Year 4,500 4,077 4,000 3,500 3,655 3,452 3,000 3,140 3,245 2,500 2,918 2,868 2,000 2,071 1,500 1,000 1,176 500 770 521 536 545$000s 498 0 422 478 245 257 254 214 91 12 5 -500 -36 -99 -45 -85 28 -220 -400 -422 -1,000 -501 -786 -1,500 -2,000 -1,499 -1,641 -1,881 -2,500 -2,391 -3,000 -2,624 -2,722 -3,500 -3,250 -4,000 -3,325 -3,607 -3,750 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010LE 20

Financial Overview 2000-2010 LE Member Loans & Cash at Year-End ($000s) 2,400 2,200 2,000 2,000 1,950 1,800 1,600 1,700 1,719 1,486 1,535 1,400 1,400 1,200 1,200 1,241$000s 1,198 1,299 1,000 1,125 1,136 800 935 819 600 600 400 454 389 200 0 0 0 0 0 -200 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010LE 21

Cash $2,123,000 - 9/30/10 $500,000.00 Reserved (24%) Opera.ng (76%)$1,623,000.00 22

Safe Cash Investments 23

2011 Draft Budget• Revenue - $4,841,000 (13% growth over 2010LE) – Membership in lowest tier growing strongly; deposit revenue increasing; CrossMark• Expenses - $4,509,000 (20% growth over 2010LE) – Increase support staff – customer services, tech support – Maintain positive operating income• Cash balances at year-end 2011 are projected within Board cash policy 24

Strategic Financial Issues• Ensure the long term viability of CrossRef (our “will”) through long term planning• Keep fees as low as possible• Define broad principles for investment in start up initiatives (i.e., innovations)• All new initiatives to be self-sustaining after an initial start up phase• Monitor all fees and adjust if necessary 25

Strategic Financial Issues (Risks)• Decline of Backfile deposits• Leveling off of growth of Current deposits• Increasing support costs – new services• Revenue from CrossMark may not pay back initial investment• Collection on member & affiliate billings more challenging – some 90 days past due 26

Summary• Excellent financial performance• No debt• Investments in existing system/services and new services being funded from current resources• Fees steady – going down in real terms• CrossRef can expand and remain a viable non-profit for industry innovations. 27

11th Annual Meeting November 16, 2010 London, UK Ed Pentz Executive Director

Popular with Publishers 1,000 800 600 400Jan-02 200 Jan-03Jan-04 Jan-05 Jan-06 Jan-07 Jul-07 Jan-08 Jan-09 Oct-09 Jan-10 Month Jul-10 Oct-10

Lots of Content 45,000,000 37,500,000 30,000,000 22,500,000 15,000,000 7,500,0002002 2003 2004 2005 2006 0 2007 2008 2009 2010

Journals Books Components Conferences Components 1% Conferences Books 5% 6% Journals 87%

% Change on Previous Year Book Growth Journal Growth Conference Growth23 10011 7562 15 10 50 15 16 52 23 32 25 -4 0 -3 2007 2008 -25 2009 2010

Highly participative Highly connected TWEENAchievement oriented Tween (demographic). (2010, November 10). In Wikipedia, The Free Encyclopedia. Retrieved 15:55, November 11, 2010, from http://en.wikipedia.org/w/index.php?title=Tween_(demographic)&oldid=395992739

CMS - CrossRef CrossRef AfﬁliatesMetadata Services CrossRef Library Afﬁliates

CrossRef Cited by - Who’s Involved?250200 206 206150100 50 0 2007 2008 2009 2010 present

CrossRef Cited-by LinkingNumber of articles with 8,245,136 references deposited Number of Cited-By 125,803,968 LinksNumber of DOIs withat least one Cited-by 16,648,062 Link

Elsevier joining!• Implementation in 2011• ~200 million references will be added

Strategic .org• CrossRef: membership association of publishers• Founded for strategic reasons: services best achieved collaboratively• 16 member board of directors from membership• Broad church: Commercial, societies, non-proﬁts, university presses, OA publishers – 66% non-proﬁt• A powerful NETWORK

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Persistence....for a very long time

How to ensure long-term persistence?• Technical: two data centers, backups, disaster recovery plan• IP and trademarks: ownership of IP of system software and a strong brand• Sustainable org: good governance, sound business model (surpluses) and Cash Reserve Fund

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